Mae Trac yn falch o bweru recriwtio ar gyfer
University College London Hospitals NHS Foundation Trust
Gwybodaeth
Cysylltu
- Address
- Trust Headquarters
- 250 Euston Road
- London
- NW1 2PG
- Contact Number
- 0845 1555 000
Darganfod rhagor
SwyddiRota Coordinator
Closed for applications on: 1-Maw-2023 00:01
Statws y swydd wag: Closed
Closed for applications on: 1-Maw-2023 00:01
Manylion allweddol
Lleoliad
- Gwefan
- UCLH
- Cyfeiriad
- 250 Euston Road
- Tref
- London
- Cod post
- NW1 2BU
- Major / Minor Region
- Llundain
Math o gontract a phatrwm gwaith
- Contract
- Cyfnod Penodol: 12 mis (Limited Funding)
- Oriau
- Llawnamser - 37.5 awr yr wythnos
Cyflog
- Cyflog
- £32,466 - £39,521 Per annum inclusive of HCAS
- Cyfnod cyflog
- Yn flynyddol
- Gradd
- (NHS AfC: Band 5)
Arbenigedd
- Prif leoliad
- Clinical Haematology - Cancer
Trosolwg o'r swydd
The Cancer Services Division are delighted to offer an exciting opportunity for a Band 5 Junior Doctor Rota Coordinator to join the team.
We are looking to recruit a motivated, organised individual to support with the coordination of recruitment, induction and rotations of all junior doctors across Haematology & Oncology.
As rota coordinator you will be the first point of call for all junior doctor related queries and will work closely with the Division’s Medical Staffing Manager, General Managers and Consultant Junior Doctor leads to provide effective support to both junior doctor trainees and trust grade clinical fellows. This would be an ideal opportunity for anyone looking to broaden their medical staffing knowledge and leadership skills in a busy and varied service whilst gaining exposure to one of the Trust’s largest divisions.
The post is for 12 months initially, with a view to extend to a permanent role once long-term funding is secured. We are also open to applications for secondment opportunities.
Advert
This is a full-time post based at UCLH to support the medical staffing provision in Cancer Services. In particular, the post-holder will focus on rota management, junior doctor induction, recruitment and filling any arising short and long-term rota gaps. The post will be supported the Cancer Services Division Medical Staffing Officer.
The post-holder will operate as a key administrative link for education and medical staffing matters across the Division; this will include both the Haematology and Oncology Departments.
Gweithio i'n sefydliad
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population.
We provide academically-led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas.
Our vision is to deliver top-quality patient care, excellent education and world-class research. We provide first-class acute and specialist services across eight sites:
- University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
- National Hospital for Neurology and Neurosurgery
- Royal National Throat, Nose and Ear Hospital
- Eastman Dental Hospital
- Royal London Hospital for Integrated Medicine
- University College Hospital Macmillan Cancer Centre
- The Hospital for Tropical Diseases
- University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
Junior doctor rotas
- To be the first point of contact for all junior doctor rota queries
- To administer the junior doctor rotas, ensuring all departments within the Division are adequately staffed and locums are booked when required, in line with Trust Policies and Procedures
- Ensure these rotas are completed proactively to ensure rotas are developed in a forward-planning manner to assist with operational and personal arrangements. Liaise with other colleagues and stakeholders to achieve this. Rotas should be issued to the incoming doctors 6 weeks in advance of the start of rotation
- Book locums as required/directed for compliance of rotas and in line with Divisions’ guidance for short-term cover
- To compile and maintain junior doctor staffing trackers for local recording of start dates, annual leave and LTFT entitlement
- Ensure rotas are circulated to Division and relevant areas within the Trust to make sure cover arrangements are widely known throughout
- Escalate to Medical Staffing Officer and General Managers if and when appropriate. Liaise with the Medical Staffing team to coordinate the twice yearly rotations and keep in regular contact to ensure any hours/job change
Support Compliance with HR policies
- Maintain accurate and appropriate records of leave (includes annual leave, sick leave and other types of leave) for all junior medical staff in the Division
- Analyse and inform General Managers, Clinical leads and Clinical Director when sickness absences trigger under policy and also when there are any other issues with doctor’s leave
- Ensure that all doctors, including junior staff, are aware of reporting procedures and that compliance is monitored
- Ensure sick certificates are provided, in accordance with Trust policies
- Set-up and monitor junior doctor profiles in Medirota (rota management system) as well as ensuring activity posts and on-call rota lines are accurately recorded
- Ensure international Drs are correctly registered and familiar with NHS & Trust-level policies as part of their induction to the Trust
- Where relevant, support the management team with coordination of observerships and honorary contract
Induction/Training Co-ordination
- Regular and close liaison with the Medical Staffing Officer to ensure induction schedules are proactively organised and run effectively on the day
- Ensure induction material is up to date
- Coordinate room bookings for face to face and/or hybrid inductions
- Manage and circulate medical staffing contact lists for the Division as well as coordinating clinical supervision document
Financial Management
- Ensure all locum shifts are recorded on a tracker and the rate specified
- Ensure all enhanced rates requests are saved on the shared drive
- Upload all locum shifts to the portal to ensure doctors are paid promptly after a shift (within a week
- Support in coordinating all medical staffing recharge letters for the Division’s joint appointments
Manyleb y person
Knowledge & Qualifications
Meini prawf hanfodol
- Degree or equivalent experience or equivalent training and experience of administrative procedures
- Experience of range of computerised software
- Understanding of medical terminology
Experience
Meini prawf hanfodol
- Demonstrable level of administrative experience at a high level of competence acquired through both training and experience
- Previous NHS or healthcare experience
Communication
Meini prawf hanfodol
- Able to communicate complex, sensitive or contentious information accurately and effectively and at all levels of the organisation, verbally and in writing
- Able to deal professionally and sensitively with patients, staff, and public face to face and on the phone
- Able to persuade, motivate, negotiate to gain cooperation
- Show tact, empathy and reassurance with contentious information
- Understands importance of maintaining confidentiality
Personal & People Development
Meini prawf hanfodol
- Ability to work using own initiative
- Demonstrates understanding of own role within the team
- Willing to develop self & undertake personal development
Health, Safety & Security
Meini prawf hanfodol
- Able to identify risk issues in immediate working environment and correct where possible or report to manager
- Able to promote an awareness of risk assessment and incident reporting
Service Improvement
Meini prawf hanfodol
- Able to supervise and deliver administrative and clerical duties appropriate to the work area
- Able to lead on service improvement initiatives in local environment
- Able to implement improvements from analysis of local audits
Quality
Meini prawf hanfodol
- Demonstrate sound understanding of what constitutes a high quality service for patients and staff
- Able to manage resources efficiently and effectively
- Able to report problems as they arise and solve them where possible
Equality & Diversity
Meini prawf hanfodol
- Experience of customer service in a multi-cultural environment
- Knowledge and understanding of the importance of equal opportunities
- Demonstrates understanding of importance of maintaining privacy and dignity
Information Processing
Meini prawf hanfodol
- Demonstrate use of IT packages including Microsoft Word, Outlook, Excel and PowerPoint
- Demonstrate standard keyboard skills
Meini prawf dymunol
- Experience of working with hospital databases
Other
Meini prawf hanfodol
- Able to perform basic database manipulation
- Able to collate simple datasets and present in a logical format
- Flexible approach to working patterns
- Capable of concentrating within unpredictable work patterns
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Helen Cosgrove
- Teitl y swydd
- Medical Staffing Manager
- Cyfeiriad ebost
- [email protected]
- Gwybodaeth i gefnogi eich cais
For further enquires please contact:
Helen Cosgrove, Medical Staffing Manager: [email protected]
Tally Lazarus, General Manager for Haematology: [email protected]
Giulia Impelluso, General Manager for Oncology: [email protected]
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