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University College London Hospitals NHS Foundation Trust
About
Contact
- Address
- Trust Headquarters
- 250 Euston Road
- London
- NW1 2PG
- Contact Number
- 0845 1555 000
Find out more
JobsMedicines Distribution Specialist Supervisor - Lloyds
Closed for applications on: 13-May-2024 12:17
Vacancy status: Closed
Closed for applications on: 13-May-2024 12:17
Key details
Location
- Site
- University College London Hospitals
- Address
- 235 Euston Road
- Town
- London
- Postcode
- NW1 2BU
- Major / Minor Region
- London
Contract type & working pattern
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
Salary
- Salary
- £30,279 - £33,116 Per annum inclusive of HCAS
- Salary period
- Yearly
- Grade
- (NHS AfC: Band 4)
Specialty
- Main area
- Pharmacy
Job overview
We are looking for an enthusiastic and well-motivated senior pharmacy assistant to assist the Pharmacy Distribution Services Manager and Head of Pharmacy Operations with the provision of pharmacy distribution services to patients and staff across the Outsourced Dispensaries at UCLH.
The successful candidate will work with the senior staff at PB&DC to assist with the overall running of the service to Lloyds and in establishing the distribution service as an NHS best practice reference site.
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Key responsibilities will be:
- To ensure the supply of medicines to the outsourced UCH dispensaries in a safe, effective and timely manner.
- To chase complicated and problematic to-follows orders every day, liaising with various internal and external teams as deemed necessary to expedite the orders.
- To be flexible and adjust their daily work plan to accommodate resources needed to process incoming to-follows stock.
- To respond to queries and complaints immediately and adapt daily priorities accordingly.
- To receive medicinal orders from a range of pharmaceutical suppliers and ensure they are checked off accurately and securely stored in the correct location.
- To participate in the provision of a safe, efficient and timely pharmaceutical distribution service to all departments and customers, this involves the need to prioritise for picking, checking and assembly ready for dispatch to pharmacy departments, wards, ITU, theatres, external hospitals, etc.
- To efficiently use the pharmacy computer system to manage stock control and assist in the maintenance of accurate stock levels and investigations for stock level discrepancies.
This job is based in a warehouse environment, not a Hospital. You must be physically fit to be on your feet all day and move very heavy stock as required throughout the day.
Working for our organisation
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
- University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
- National Hospital for Neurology and Neurosurgery
- Royal National ENT and Eastman Dental Hospitals
- University College Hospital Grafton Way Building
- Royal London Hospital for Integrated Medicine
- University College Hospital Macmillan Cancer Centre
- The Hospital for Tropical Diseases
- University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Detailed job description and main responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
*In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the second year in a row.
UCLH top trust to work at in England – for the second year running! : University College London Hospitals NHS Foundation Trust.
Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.
At UCLH, we have a real ‘One Team’ ethos, and our values – safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.
At UCLH we take equality of opportunity seriously and are committed to being a diverse and inclusive employer, with a culture that creates a real sense of belonging and trust. It is our fundamental aim, to recruit, retain and promote a diverse mix of people who are representative of our local communities. Applications are encouraged from candidates of all backgrounds, cultures, and perspectives to support our world class research, innovation and creativity.
UCLH recognises the benefits of flexible working for staff and has a dedicated policy which allows staff to apply for flexible working right from the beginning of employment. For more information please go to: https://www.uclh.nhs.uk/work-with-us/why-choose-uclh/flexible-working.
We offer our permanent staff an interest free season ticket loan for travel, all our staff have access to free independent and confidential support, large retail discounts, a staff discount platform, cycle to work scheme and on-site accommodation to name a few.
Additionally, UCLH Arts and Heritage’s staff wellbeing programme, Creative Comfort, offers a variety of ways to engage with the arts as a member of UCLH staff. You can try out the weekly choir, weekly art club and join the Culture Club for exclusive access to free and discounted tickets for opera, exhibitions, theatre and more.
We recognise, reward and thank colleagues by nominating them for our annual Celebrating Excellence Awards, which are funded by UCLH Charity.
We are also members of www.mytrustbenefits.co.uk/ which offers discounts on high street retail stores, offers on travel deals, and also to take advantage of cash back schemes.
This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.
Please note that all correspondence regarding your application will be via email. The emails will be sent to you via TRAC.jobs and not via NHS Jobs, we encourage you to check your inbox regularly.
Please note that if you are at present in a training position on the 2016 new junior doctor’s contract and are applying for a Trust doctor role your salary will not be pay protected.
You will be placed on the appropriate point of the Trust Doctor pay scale based on your previous experience.
Please note that if you have not heard from us within 3 weeks of the closing date of the advert to assume that you have not been shortlisted on this occasion.
The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
Person specification
Knowledge and Qualifications
Essential criteria
- To hold a NVQ L2 in pharmacy services
- GCSE English and Maths or equivalent
- Good standard of written and spoken English
- Previous training on COSHH
- Previous customer care training
- Accredited to perform final accuracy check on Pharmaceutical stock orders, including Controlled Drugs
- Accredited to receive Pharmaceutical stock orders, including Controlled Drugs
Experience
Essential criteria
- Previous experience of working in a Pharmacy/Distribution related job for at least 3 years as a supervisor
- Manual handling experience and training
- Experience of stock take and audits
- Previous experience of supervising
- Previous experience of training others
- Previous experience of working with a pharmacy computer system
- Previous experience of MHRA inspections
Desirable criteria
- Experience of working with Flammable stock and Cytotoxic’s
- Previous experience of recruitment and selection of staff
Skills and Abilities
Essential criteria
- Ability to cope with stressful situations
- Demonstrated ability to prioritise own daily tasks and those of others to help ensure an efficient service
- Demonstrated ability to be punctual and have good time keeping skills
- Demonstrated ability to work as part of and lead a team
Communication
Essential criteria
- Demonstrate good written, verbal communication and listening skills
- Ability to work on own and resolve queries from customers
- Demonstrated ability to follow written and verbal instruction, understanding the importance of following SOP’s
- Understands the importance of maintaining confidentiality
- Demonstrated ability to communicate more complex information effectively using clear written and spoken English and overcome barriers to understanding
Personal and People Development
Essential criteria
- Demonstrated ability to prioritise and organise routine daily tasks using own initiative, whilst supervising and leading a team
- Willing to develop and undertake in-house study
- Able to train, supervise and motivate self and others
Desirable criteria
- Demonstrated ability to plan, deliver, organise and review competency based training assessment
Quality and service improvement
Essential criteria
- Understanding the importance of maintaining a clean and organised working environment
- Excellent problem solving skills
Desirable criteria
- Able to pass on ideas to manager on improvements of services
- Demonstrated ability to solve more complex problems as indicated in the job description
Specific Requirements
Essential criteria
- Demonstrated ability to show attention to detail whilst under pressure and maintain high standards
- Ability to develop new stock control processes
- Understands Key Performance Indicators (KPI’s)
- Demonstrates ability to regularly throughout the day lift heavy boxes (15-20kg) safely following health and safety guidelines
- Ability to move cages and trollies weighing over 60-200kg regularly throughout the day, safely following health and safety guidelines
Information processing
Essential criteria
- Complex pharmacy computer and IT skills including: Email, word processing, excel, accurate data entry
- Demonstrated ability to clearly and accurately complete complex routine and non-routine documentation
Further details / informal visits contact
- Name
- Rajvinder Kaur
- Job title
- Medicines Distribution Services Manager
- Email address
- [email protected]
- Telephone number
- 0203 447 9770
- Additional information
For further information or an informal visit please contact:
Rajvinder Kaur, Medicines Distribution Services Manager on 0203 447 9770.
No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
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