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Mersey and West Lancashire Teaching Hospitals NHS Trust
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About
The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 21 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.
The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.
Our Vision is to deliver 5 Star Patient Care:
- CARE that is evidence based, high quality and compassionate
- SAFETY that is of the highest standards
- COMMUNICATION that is open, inclusive and respectful
- SYSTEMS that are efficient, patient centred and reliable
- PATHWAYS that are best practice and embedded, but also respect the individual needs of patients
As a Trust, our aim is to provide a high quality service to all our patients. We strive to meet the best standards for professional care whilst being sensitive and responsive to the needs of individual patients.
As a teaching hospital trust, we have well established educational and research relationships with the University of Liverpool and Liverpool John Moores University. As Lead Employer, on behalf of the Mersey Deanery, we are responsible for over 5,000 trainee speciality doctors based in hospitals and GP practice placements throughout Merseyside and Cheshire.
Head of E-commerce, Procurement Logistics and Transactional Services
Closed for applications on: 12-Jul-2024 00:01
Vacancy status: Closed
Closed for applications on: 12-Jul-2024 00:01
Key details
Location
- Site
- Knowsley Community College
- Address
- Stockbridge Lane
- Town
- Huyton
- Postcode
- L36 3SD
- Major / Minor Region
- Merseyside
Contract type & working pattern
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
Salary
- Salary
- £58,972 - £68,525 per annum
- Salary period
- Yearly
- Grade
- (NHS AfC: Band 8b)
Specialty
- Main area
- Procurement
- Interview date
- 17/07/2024
Job overview
The Head of E-commerce, Procurement Logistics and Transactional services teams are part of the Procurement Team at MWL. The potholder will be managing these teams and have a portfolio of projects to manage. The role will be reporting to the Assistant Director of Procurement,
Please note, this recruitment process will involve an assessment centre.
The assessment centre will take place on Wednesday 17th July 2024.
Advert
The post holder will take responsibility for how E-commerce, Procurement Logistics and Transactional services will be optimised across MWL. The post holder will be shaping the design of the strategy for the services. The role will encompass all areas of the Procurement Logistics, Receipt and Distribution, Materials Management and Transactional Teams by taking ownership from the point of order as well as responsibility for the introduction of an efficient logistics service and implementation of policies, procedures and systems that will support its optimisation.
Working for our organisation
The Secretary of State has approved the partnership between St Helens & Knowsley and Southport & Ormskirk Hospitals.
From 1st July we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.
The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.
The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.
Our Vision is to deliver 5 Star Patient Care:
- CARE that is evidence based, high quality and compassionate
- SAFETY that is of the highest standards
- COMMUNICATION that is open, inclusive and respectful
- SYSTEMS that are efficient, patient centred and reliable
- PATHWAYS that are best practice and embedded, but also respect the individual needs of patients
Our achievements include:
- Trust rated Outstanding by CQC Inspection August 2018
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- Awarded National Preceptorship Accreditation (2023) for our Nursing & AHP Preceptorship Programme
Please see our Wellbeing & Benefits booklet for more information on our staff benefits. Accessible version available upon request.
Detailed job description and main responsibilities
KEY DUTIES
· Responsible for the delivery of E-commerce, Procurement Logistics and Transactional services across all relevant areas and all sites at the Trust, including all relevant distribution and handling services for the Trust.
· Take responsibility for the development of the integrated E-commerce, Procurement Logistics and Transactional services service across all Trust sites and optimisation of such workstreams.
· Provide strategic direction and management for the E-commerce, Procurement Logistics and Transactional services, which includes non-patient logistical activity such as receipt & distribution of goods, inventory management and GS1/Peppol.
· Develop the parameters for optimal operation of the E-commerce, Procurement Logistics and Transactional services, including consideration of staffing levels, shift working, and areas covered, maximising the efficiencies created from the E-commerce, Procurement Logistics and Transactional Team • Establish the optimal schedule for operation of the Teams at MWL, working with stakeholders, suppliers and couriers to ensure backlogs do not develop.
· Ensure the E-commerce, Procurement Logistics and Transactional services support optimal safe stock levels across all sites, with timely deliveries providing assurance on supply.
· Working with the Assistant Director of Procurement to ensure effective operation and coordination between the Category Management Teams, Trust’s inventory and the supply chain. • Consider the E-commerce, Procurement Logistics and Transactional services across all Trust sites and make recommendations for improvement.
· Effective communication and scheduling across the E-commerce, Procurement Logistics and Transactional services functions is essential, as well as with wider stakeholders inside and outside the Trust.
· Attend MWL and also Cheshire and Mersey contract review meetings across the Integrated Care Board (ICB) area.
· The post holder will have specialist professional logistics and warehouse knowledge/experience and will ensure full compliance with all relevant legislation relating to logistics, NHS logistics policies, Trust Standing Orders, Standing Financial Instructions and departmental policies and procedure.
· The post holder will have a detailed knowledge of the operations, policies and procedures of the E-commerce, Procurement Logistics and Transactional team and will liaise with other procurement colleagues especially with Government Agencies (SCCL), Department of Health and other collaborative organisations to continually update this knowledge.
· As a key role the post holder will be required to work closely with the Deputy Director of Procurement / Assistant Director of Procurement to advise and give guidance at executive level and to senior managers, clinicians, and service users to ensure compliance on all aspects of the E-commerce, Procurement Logistics and Transactional processes, to ensure the continuous supply of goods to the Trust and patients.
· The post holder will identify, analyse, and seek to maximise the most cost-effective route to patient as a result of any Trust procurement activity, national or regional contracting arrangements through membership of various collaborative procurement or supply chain initiatives and ensure that any specific requirements of the Trust are taken into account, working closely with MWL Category Managers and the Assistant Director of Procurement
· The postholder will engage and at times chair regional C&M groups on relevant subject areas that will enhance the MWL and C&M Procurement services.
· To ensure the appropriate measurement of procurement activity in both resource allocation and the delivery of the Trust’s annual savings target, particularly in relation to stock efficiency and transactional savings. All cost savings opportunities must be recorded in an auditable manner (i.e., on Atamis). In identifying future cost saving opportunities, the post holder will advise directors and managers at all levels of the likely impact on overall financial projections.
· Strategies will need to be developed and implemented for the introduction of alternative products and sources of supply to achieve high levels of rationalisation or standardisation. The postholder will work closely with the Senior Procurement Managers/Category Managers in sourcing and rationalisation. The post holder will be a key influencer and participate in user consultation mechanisms including user groups. e.g., Medical Devices Group
· To further develop and maintain a sound knowledge of all relevant E-commerce, Procurement Logistics and Transactional technologies and supply markets the post holder will carry out market research. The role will be seen as the supporting focal point for high level commercial discussions and the development of strategic partnerships with companies and their sales executives where this relates to E-commerce, Procurement Logistics and Transactional services.
· The post holder will support in presenting options and making recommendations, based on their judgement for consideration. This will be in a format which is clear and concise aiding understanding. To support in preparing all necessary reports required for approval purposes, including adjudication statements, and supporting documentation for submission to the Trust Board or relevant Committees.
· Ensuring that Social Value and the sustainability agenda is a key part of the role and is influential in decision making.
· To support in the undertaking of both NHS and external cost to serve benchmarking. To support the Deputy Director of Procurement / Assistant Director of Procurement in presenting data to all key stakeholders and monitor progress in reducing the cost to serve for the Trust. Use this data to make informed decisions on the best route to market for the Trust.
· Maximise and monitor on time in full (OTIF) deliveries to customers. Report on progress made to all key stakeholders on a monthly basis, with clearly defined plans/action points for any area’s not achieving target.
· Implement a culture of continuous improvement throughout the trust by developing the Head of E-commerce, Procurement Logistics and Transactional services team's knowledge of principles such as Six Sigma and Kaizen principles.
· Ensure the Trust’s stock-holding levels are optimised in terms of efficiency and as to not impact the effective operations of the Trust on a daily basis, utilising storage at ward, hub, warehouse and off-site warehousing as appropriate.
· Manage and optimise the delivery scheduling for key suppliers in order to ensure the efficient operation of the E-commerce, Procurement Logistics and Transactional services, working closely with the wider Procurement team.
· Establish and publish Daily/Weekly/Monthly KPI’s for every team. Ensure all areas of responsibility are audited monthly and publish findings and create clear action plans for improvement if required which clearly define responsibility for improvement.
· Responsible for co-ordinating regular and annual stocktakes, reducing inventory and minimising losses where possible.
· The post holder will be expected to deliver innovation by leading on projects assigned by the Deputy Director of Procurement / Assistant Director of Procurement. Has significant discretion to act within each task and a key role in the achievement of the Trust’s Procurement Strategy
· Approaching tasks in a creative and innovative manner to identify and pilot strategies and different approaches, the post holder must be sufficiently able and confident to challenge the status quo in a constructive-non confrontational manner and as a result, have the ability to influence others to adopt alternative viewpoints and solutions and stimulate change, creating a culture of excellence and collaboration for the patients and hospital sites within the trust.
· The post holder will take a lead role in the function for the initial planning, development, successful implementation and on-going management of a portfolio of typically larger, more complex and high risk projects.
· There will be a need to have a clear understanding and knowledge of the Trust’s overall objectives and strategic direction to agree the prioritisation of key projects identifying potential barriers and resource requirements and to take responsibility for the areas designated to them by the Deputy Director of Procurement / Assistant Director of Procurement as part of any improvement plans or initiatives.
· The involvement in certain key projects that will often require planning well in advance of implementation. The post holder will, based in conjunction with the Deputy Director of Procurement / Assistant Director of Procurement and use their judgement to design structured project plans, setting and delivering target milestones, prioritising tasks, establishing project teams when required, identifying and managing risks, and evaluating and communicating outcomes and benefits. Reviewing and re-evaluating project plans to take account of influencing factors.
· Working to recognised Project Management principles, there will be a need for early identification and resolution plans to avoid potential failures/barriers/opportunities to raise the professionalism and profile of both the Procurement department and the Trust will be taken at all opportunities. This will include arranging and promoting various marketing events such as arranging supplier road shows for major projects and supplier presentations where key decision makers/stakeholders both internal and external are expected to participate.
Transitional arrangements are in place for EU,EEA and Swiss Citizens following the UK's withdrawal from the EU. Should you this apply to you, you are advised to familiarise yourself with these arrangements to ensure you continue to have right to work in the UK and how to evidence that right in the future. Please see the document attached to this vacancy. This requirement does not apply to Irish citizens, who can continue to freely enter, live and work in the UK.
The Trust is a non-smoking site. Failure to follow this rule could lead to disciplinary action.
Please be aware, that we may close a vacancy earlier than stated, should a sufficient number of applications be received from which a shortlist can be confirmed therefore you are advised to apply at your earliest convenience. The Trust may contact you during the recruitment process for your feedback on your experience.
We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce.
As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact [email protected]
We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision making process.
The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process.
Changes have been made to the NHS Terms and Conditions of Service Handbook which mean that:
- All employees have the right to request flexible working from day one of employment.
- There is no limit on the number of requests they can make.
- Employees have the right to make requests, have them considered, regardless of the reason.
At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working.
Please be advised that the use of Artificial Intelligence on applications is monitored and if you choose to use this, you must declare this on your application form.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Person specification
Qualifications
Essential criteria
- Professional Logistics qualification at Masters level or equivalent comparable experience
- Educated to Degree Level
Desirable criteria
- MCIPS qualification or similar
Knowledge & Experience
Essential criteria
- Significant experience of working within a large NHS or FMCG logistics environment
- Experience of managing and delivering major projects of strategic significance in Procurement
- Able to demonstrate significant savings / efficiency delivery in a challenging environment
- Experience of performing at a senior level and influencing managers and leaders within a large organisation
- Experience of writing papers and reports capable of being presented to Exec Boards within a large organisation
- Experience of managing, training and mentoring Procurement and Logistics staff
- Supplier relationship management
- Inventory Management knowledge
Desirable criteria
- Knowledge the Procurement Target Operating Model (PTOM/CCIAF) for NHS procurement
- Knowledge of working with the NHS or other public sector environments
Skills
Essential criteria
- Must demonstrate the ability to manage a large, diverse team of individuals
- Must demonstrate the ability to coordinate Procurement and logistics activity within a large and complex organisation
- Must demonstrate an ability to order, manage, store and deliver stock to optimise stock levels
- Must have an advanced ability to work and manage good relationships with internal and external stakeholders, including staff and suppliers
- Evidence of Influencing skills, e.g., when projects
- Excellent standard of written communication must be able to design logistics strategies & projects and write reports capable of submission at Board level
- Able to construct written responses on sensitive matters using tact and empathy
- High level negotiation skills e.g., when negotiating complex contract
- To be diplomatic when dealing with sensitive, and difficult situations
- Ability to communicate highly complex information with different levels of staff and suppliers. Must be able to communicate confidently with senior managers and members of the Board
- Ability to create and run statistical / procurements reports for Management Information and Key Performance Indicators on a regular basis
Desirable criteria
- Evidence of managing stock within a clinical environment
- Develop relevant corporate procedures
Other
Essential criteria
- Ability to communicate clearly with people at all levels including members of the Board
- Well organised
- Able to think strategically and to bring innovative ideas to life
- Able to work unsupervised using own initiative
- Able to prioritise workload and make adjustments where necessary
- Able to meet deadlines
- Must be able to work under pressure
- Be able to travel across all MWL sites
Desirable criteria
- Confident and able to promote best practice ideas
Further details / informal visits contact
- Name
- Jon Hannah
- Job title
- Assistant Director of Procurement
- Email address
- [email protected]
- Telephone number
- 0151 676 5196
No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
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