Mae Trac yn falch o bweru recriwtio ar gyfer
Sussex Partnership NHS FoundationTrust
Gwybodaeth
We provide NHS care and treatment for people living in south east England. Our mental health services provide care and treatment for people with conditions such as psychosis, depression, anxiety, dementia and personality disorder. Our vision is to provide outstanding care and treatment you can be confident in.
Team Secretary
Closed for applications on: 23-Gorff-2024 00:02
Statws y swydd wag: Closed
Closed for applications on: 23-Gorff-2024 00:02
Manylion allweddol
Lleoliad
- Gwefan
- New Park House
- Cyfeiriad
- North Street
- Tref
- Horsham
- Cod post
- RH12 1RJ
- Major / Minor Region
- Gorllewin Sussex
Math o gontract a phatrwm gwaith
- Contract
- Parhaol: Monday - Friday (9:00am-5:00pm)
- Oriau
- Rhan-amser - 30 awr yr wythnos
Cyflog
- Cyflog
- £22,816 - £24,336 pro rata
- Cyfnod cyflog
- Yn flynyddol
- Gradd
- (NHS AfC: Band 3)
Arbenigedd
- Prif leoliad
- Administration
Welcome from our Chief Executive
Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.
So what can we offer you in return?
We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.
You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.
As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.
If you like the sound of that, then come and join our team.
Trosolwg o'r swydd
An opportunity has arisen for a permanent secretary to join our Community Dementia Services administration team, who cater for people living with dementia and older adults who have mental health needs. The successful applicants' remit will be to support staff across all clinical functions in a supportive and constantly evolving environment. The successful applicant will be expected to work from Monday to Friday (9am-5pm). We are looking for applicants who are enthusiastic, positive, organised and enjoy working as part of a team. Previous experience in an NHS setting or administration would be beneficial, however training will be provided to assist with knowledge and competencies. You will be supported with a tailored training development plan, regular supervision, support from senior colleagues and your peers. The base for this post is New Park House, Horsham.
Advert
The team secretary will have daily liaison with a wide range of staff at all levels and regular contact with service users and their carers, who may at times be distressed or angry. The Team Secretary will be responsible for ensuring the effectiveness of the office environment for the team.
The team secretary will also provide a full secretarial and administrative duties, including:
- Typing and sending clinic letters
- Booking appointments and diary management
- Telephone calls to and from service users, carers, staff
- Minuting meetings
Gweithio i'n sefydliad
We are a large NHS Mental Health and Learning Disabilities Trust in South East England. We are looking for people to help us provide high quality services for the patients, carers and local communities we serve. We want patients and staff to recommend our organization as a place where they would be happy for their friends and family to be treated. You can help us do this by bringing your skills, experience and commitment to Sussex Partnership.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
- To provide a comprehensive range of secretarial and administrative services to the team.
- To liaise with other departments and services and to respond effectively to enquiries from the general public, service users, referrers and other agencies.
- To consistently deliver a client focussed service which promotes good customer service and effective working relationships.
- To provide comprehensive and efficient secretarial support to the team; this will include handling all aspects of correspondence, including processing referrals and dealing with telephone enquiries.
- Liaise with other directorates and staff at all levels, both internally and externally.
- Ensure that all documents and correspondence are filed correctly.
- To produce word processed letters to a high standard of presentation and accuracy using appropriate Trust templates, in line with Trust guidelines. Some letters and reports may contain very distressing content.
- To be responsible for initiating and sending out, without reference, routine correspondence and a variety of self-help information.
- To be responsible for managing the diaries of the team and prioritising competing needs Organise and facilitate relevant meetings, preparing the agenda, taking minutes.
- To open and process incoming and outgoing mail for the team. To act as contact point for members of the team during office hours, responding appropriately in emergency situations by obtaining relevant information and liaising with organisations and persons involved.
- To provide cover for other secretarial and administrative staff
- To participate in the Trust’s supervision and appraisal system. Ensure that all information is handled in a confidential manner, in line with the relevant policies
Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.
We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.
In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.
Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children’s social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.
Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.
Gofynion yr ymgeisydd
Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.
Manyleb y person
Qualifications
Meini prawf hanfodol
- NVQ 3 or equivalent
- RSA 3 or equivalent experience and evidence of further practical experience or equivalent
- Good standard of secondary education; GCSE at Grade C or above or equivalent
Skills
Meini prawf hanfodol
- Ability to deal sensitively with staff and clients in person and on the telephone. Ability to communicate effectively.
- Ability to liaise on behalf of the team both within and outside the organisation
- Awareness of the importance of confidentiality – ability to work within appropriate boundaries.
- Ability to use good judgement skills when dealing with enquiries and problems
- Ability to be able to plan workload, manage diaries, organise appointments, planning workload associated with key meeting dates
- Planning, organising and facilitating meetings and minute taking
- Ability to work on own initiative and prioritise own workload
- Ability to work to tight deadlines and deal with conflicting demands
- Ability to work collaboratively within a team.
- Maintains stationery stock levels
- Knowledge of Microsoft Word, Excel, Outlook, Power point
- Ability to be able to concentrate on specific activities for prolonged periods of time
- Ability to be able to deal with conflicting demands
- Ability to deal with multiple deadlines
- Ability to deal with emotionally sensitive and challenging material
- Ability to use computer equipment
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Liz Thorns
- Teitl y swydd
- Admin Team Co-ordinator
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 03003040021
Ddim yn derbyn ceisiadau mwyach
Ymddiheuriadau, ond nid yw'r swydd wag hon yn derbyn ceisiadau mwyach.
Gallwch chwilio am swyddi tebyg ar fwrdd swyddi'r cyflogwr, neu fynd i'n bwrdd swyddi cenedlaethol Health Jobs UK.