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University Hospital Southampton NHS Foundation Trust

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For your NHS career, think UHS

As one of one of England's largest acute teaching trusts, University Hospital Southampton NHS Foundation Trust (UHS) can help you to achieve your career aspirations, whatever your discipline.

We're one of only a few trusts in the UK that have the ability to care for people before their birth through to the end of life, providing almost every specialism they could need along the way, 24/7. We employ more than 11,500 staff delivering services to over 1.9 million people within our specialist care groups, children’s hospital, and major trauma centre.

Because UHS is essentially a micro city, we can offer almost every job imaginable. Some require a medical background, such as nurses, allied health professionals (AHPs) and healthcare scientists, but there are also plumbers, electricians, porters, secretaries and catering experts, as well as finance, communications, HR and informatics specialists.

Whatever role you're interested in, we can offer fantastic training and development giving you the best possible opportunities to achieve the career you want.

Our values guide the work we do every day, they are:

Patients first
Patients and families will be at the heart of what we do and their experience within the hospital, and their perception of the Trust will be our measure of success.

Working together
Our clinical teams will provide services to patients and are crucial to our success. We have launched a leadership strategy that ensures our clinical management teams are engaged in the day-to-day management and governance of the Trust.

Always improving
Our reputation is research and development and our approach to education and training will continue to incorporate new ideas, technologies greater efficiencies in the service we provide.

Our careers website

If you'd like to find out more about UHS, the benefits we offer our employees, or if you are thinking of moving to the Hampshire area and would like some guidance, head to

https://careers.uhs.nhs.uk/Why-UHS/About-the-Trust/COVID-19-UPDATE.aspx

for more information.

Cysylltu

Address: Southampton General Hospital; Tremona Road; Southampton; Hampshire; SO16 6YD
Contact Number: 023 8120 6525

Darganfod rhagor

Swyddi Gwefan

Closed

Cyf: 188-AC221024 ID y swydd wag: 6769925

Personal Assistant (PA) - Specialist Medicine

Closed for applications on: 23-Tach-2024 00:03

Statws y swydd wag: Closed

Closed for applications on: 23-Tach-2024 00:03

Lleoliad

Gwefan: Southampton General Hospital
Cyfeiriad: Tremona Road
Tref: Southampton
Cod post: SO16 6YD
Major / Minor Region: Hampshire

Math o gontract a phatrwm gwaith

Contract

Parhaol

Oriau

Llawnamser
Rhan-amser

37.5 awr yr wythnos

Cyflog

Gradd: Band 4

Arbenigedd

Prif leoliad: Administrative and Clerical

Dyddiad y cyfweliad: 10/12/2024

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

What you’ll do

- Diary Management.
- Assist with staff rostering, monitoring annual leave and sickness.
- You will be involved in varied aspects of routine administration including filing, drafting correspondence and file management.
- You will assist in organising events, planning projects, and arranging travel.
- Organising meetings, agendas and minute taking.
- Organising itineraries.
- When required you will also assist the current team secretary/administrator to undertake day-to-day admin for the wider team.

What we’re looking for

This is a busy role, the ability to prioritise and plan your time effectively is essential, along with enthusiasm, self motivation and flexibility.
You will need to have an excellent level of written and verbal communication skills and minute-taking skills.
Good IT skills are essential including working with online databases; excel spreadsheets and preparing PowerPoint presentations.
You will be exposed to confidential information, it is key you are sensitive to this.

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.

For more information about our Trust

https://careers.uhs.nhs.uk

Getting to work - our travel promise

Getting to work should be as easy as possible and that’s why we have introduced the UHS travel promise – a commitment from the Trust that we will provide reasonable travel options for every member of staff. Every member of staff can apply for a permit to use our park & ride facility. Eligibility for on-site parking is dependent on the nature and requirement of the role. All staff can also access a range of discounted benefits relating to travel including reduced price bus tickets, purchase of salary sacrifice bikes and ultra-low emission cars.

Our commitment to equality

Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.

UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We also closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.

How and why we use your information

The Trust is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

The European General Data Protection Regulations enhances individuals’ rights and safeguards all of their data in place under the DPA.

Find us on social media, we're on:
Facebook, Twitter, Instagram, and LinkedIn

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Qualifications, Knowledge & Experience

Meini prawf hanfodol

Good standard of secondary education with English skills demonstrable to GSCE pass level or equivalent standard
NVQ level 4 in business admin or equivalent level of experience
Experience working as a Personal Assistant or in business administration
Working as part of a team and independently