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The Princess Alexandra Hospital NHS Trust

Gwybodaeth

About us

The Princess Alexandra Hospital NHS Trust (PAHT) provides a full range of general acute, outpatient and diagnostic services at The Princess Alexandra Hospital in Harlow, the Herts and Essex Hospital in Bishop’s Stortford, and St Margaret’s Hospital in Epping.

We employ 4,000 people and serve a local population of around 350,000 people living in west Essex and east Hertfordshire, centred on the M11 corridor and the towns of Harlow, Bishop’s Stortford and Epping. Our extended catchment area incorporates a population of up to 500,000 and includes the areas of Hoddesdon, Cheshunt and Broxbourne in Hertfordshire.

The values and standards of the hospital

Our Princess Alexandra Promise to our patients as identified by our 3 values which will contribute to improving our patient experiences:

Patient at heart – Always holding the patient and their wellbeing at the centre of our thoughts and efforts

Everyday excellence – Sharing and celebrating our successes, being honest when we get it wrong, giving us the ability to learn from both

Creative collaboration – Knowing strength comes from diversity, we combine our experiences, skills and talents, working together to find new and better ways to care

We believes in investing in all our staff and rewarding high standards of care whilst building for excellence and in return we expect our staff to uphold the Trust values to the highest level.

Cysylltu

Address: The Princess Alexandra Hospital NHS Trust; Hamstel Road; Harlow; Essex; CM20 1QX
Contact Number: 01279 978181

Darganfod rhagor

Swyddi Gwefan

Closed

Cyf: 292-5289893-RG ID y swydd wag: 5289893

Office Manager and Executive Assistant

Closed for applications on: 30-Mai-2023 08:00

Statws y swydd wag: Closed

Closed for applications on: 30-Mai-2023 08:00

Lleoliad

Gwefan: Princess Alexandra Hospital
Tref: Harlow
Cod post: CM20 1QX
Major / Minor Region: Essex

Math o gontract a phatrwm gwaith

Contract: Parhaol
Oriau: Llawnamser - 37.5 awr yr wythnos

Cyflog

Cyflog: £33,922 - £40,872 per annum inclusive of high cost area supplement
Cyfnod cyflog: Yn flynyddol
Gradd: (Band 6)

Arbenigedd

Prif leoliad: Administrative and Clerical

Our values

The Princess Alexandra Hospital NHS Trust (PAHT) promise to our patients, as identified by our three values which will contribute to improving our patients’ experiences, is:

Patient at heart – Always holding the patient and their wellbeing at the centre of our thoughts and efforts.

Everyday excellence – Sharing and celebrating our successes, being honest when we get it wrong, giving us the ability to learn from both.

Creative collaboration – Knowing strength comes from diversity, we combine our experiences, skills and talents, working together to find new and better ways to care.

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

Acting as a point of contact for the Directors, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate staff having regard to confidentiality or sensitivity of the information.
Undertake a broad variety of administrative tasks for Directors including: managing an extremely active calendar of appointments, composing and preparing correspondence; arranging complex and detailed travel plans and itineraries and filtering post.
To provide comprehensive office services to the Director/s, managing a high level of emails, prioritising action and taking the initiative to action where appropriate, chasing progress to ensure delivery to deadlines, producing correspondence, presentations and reports as required for internal and external use; often to tight deadlines. This will include producing reports using charts produced through Excel and presentations using PowerPoint as required.
Plan, coordinate and ensure the Director/s schedules are followed and respected providing a "Gatekeeper" role to ensure effective and efficient management of the Directors’ time. Prioritise conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
Work closely and effectively with the Directors to keep them informed of upcoming commitments, following up appropriately where availability or diary commitments change. Prioritise, and follow up on incoming issues and concerns addressed to the Directors including those of a confidential nature.
Be responsible for the administration of meetings as required by the Directors, ensuring the preparation of high quality presentation material, taking and transcribing of minutes, compiling action lists and monitoring of the actions, collation and distribution of the agenda and papers, room bookings and organising catering if required.
Organising 1-1 meetings, Six Monthly Reviews and Annual Appraisals, for direct reports to the Directors and highlight availability of key staff for all key meetings and/or projects. Ensuring all paperwork is to hand and fully up to date.
Demonstrate excellent verbal and written communication skills. Communicate directly on behalf of the Directors, with other Board members, NHS and non-NHS agencies.
Work in a supportive manner with other members of the Secretariat, to ensure the smooth running of the administration of the organisation.

What we can offer you:

Full induction and onboarding process in our organisation
Free car parking for our staff
Structured pay scheme, including additional living supplement to your basic salary
Minimum 27 days’ annual leave plus bank holidays (pro rata for part time staff)
Access to our Alex Lounge, our staff only rest area with free tea and coffee
Access to NHS Pension scheme
Flexible working options available, in line with our flexible working policy
Onsite creche facilities
Annual appraisals with career pathways
In-house training courses
Discounted hospital restaurant
Staff health and wellbeing health services and complimentary health provision

Important information

Our Trust is committed to promoting equality of opportunity for all its employees. We welcome applications from anyone who meets the specific criteria of the post regardless of age, disability, ethnicity, gender, gender reassignment, marital status, pregnancy, religion or belief or sexual orientation. Reasonable adjustments to the interview process can also be made for any candidates with a disability
All new colleagues joining PAHT will be subject to a probationary period of six months
The closing date given is a guide only. There may be some occasions where we have to close a vacancy once sufficient applications have been received. It is therefore advisable that you submit your application as early as possible to avoid disappointment
Our Trust is committed to safeguarding and promoting the welfare of children and young people, and vulnerable adults. Offers of employment are subject to pre-employment NHS screening checks
Providing false or misleading information or unsatisfactory pre-employment checks may result in the offer of a post being withdrawn

Manyleb y person

Experience

Meini prawf hanfodol

Experience and proficiency in Microsoft Office applications
Previous experience of working in an Executive Assistant/Office Manager post or equivalent.
Previous NHS experience

Skills and Knowledge

Meini prawf hanfodol

Ability to work with a wide range of people including Executive and Non-executive Board members
Strong written and verbal communication skills, including minute taking skills