Head of Analysis - NHS Executive (FP&D) - Internal to PHW

Detailed job description and main responsibilities

The post holder will:

• Design, create and develop appropriate new databases, reports and processes of data capture to ensure internal and external stakeholders receive high quality, accurate information in which key headline messages are clearly identified to inform forecasts, service change decisions and approaches to value based healthcare within Wales.
• Apply expert knowledge of operational research and statistical analysis to produce meaningful outputs in line with the Unit’s work programme.
• Responsible for the planning and delivery of complex work programmes related to the Value, Allocation, Utilisation and Learning Toolkit (VAULT), adjusting the plans based on the requirements from key stakeholders in line with strategic priorities.
• Deliver and manage the work programme of the Analytics Team, delegating and co-ordinating the work of team members and managing the delivery of this work to required timescales. This includes aligning skillsets and competencies to specific analysis as required.  The outputs of the Analytics Team are expected to contribute to the value agenda signposted in the national health and social care strategy, A Healthier   In particular, it will shift analytics beyond simple cost savings to an assessment of the value.  The post holder will also be expected to undertake quality checks of all outputs produced by the team, ensuring that they are accurate and meet the user needs. 
• Responsible for the planning and delivery of complex and strategic projects in relation to benchmarking the performance across NHS Wales trusts in order to identify opportunities to improve efficiencies across NHS Wales.
• Work with team members to maintain and develop the directorate’s information asset register and develop key relationships with PHW information governance lead, in relation to the directorate’s requirements as requested by our host organisation.
•  Work with senior clinicians and managers commissioning work on Value Based Healthcare projects to advise on information needs and data analysis to support decision making and service improvements.

• Manage a budget (with a delegated limit of £1,000), to support the management of the analytical team producing monthly reports for the Deputy Director of the directorate. The post holder will also have responsibility for developing recommendations for technology or software that can be utilised to enhance the understanding of key messages emerging from data, information and analysis. 
• Lead the production of balanced reports relating to NHS financial performance supporting senior members of the directorate in their roles with NHS Wales’ organisations. This includes producing information to support the financial component of high profile escalation meetings for those organisations in special measures, targeted intervention or enhanced monitoring.  These outputs may also be used to inform other external meeting such as the Public Accounts Committee of the National  Assembly for Wales. 
• Promote the use of information to inform decision making and provide highly complex specialist advice taking account of sensitive and contentious activity information issues.
• Prepare and present information to meetings of key senior stakeholders in an appropriate and effective manner. This includes the National Value and Sustainability Board chaired by the Director General of NHS Wales which is the forum used to identify efficiency opportunities for Health Boards and NHS Trusts and to monitor their delivery of improvements in these areas.  As such, this information requires a high degree of accuracy and is potentially contentious and sensitive.  The information outputs are, by their nature, complex as they involve co-ordinating a number of different data sources, checking accuracy, liaising with external benchmarking organisations and presenting data in a format that readily identifies the nature and scale of the opportunity. 
• Research, evaluate and introduce any new technologies/ advance applications including business intelligence software and liaise with LHBs, Trusts, DHCW and any other key stakeholders to establish their information requirements, then undertake development, ensuring that user needs are met efficiently and effectively.
• Regularly undertakes research activities in relation to improving efficiency (one day per week), including detailed audits and analysis of the performance across the NHS in both Wales and England in order to propose new efficiency products to Welsh Government 
• Lead the development of technical data enquiry skills within the directorate, including maintaining an up to date knowledge of available analytical tools and techniques and identification of opportunities to develop these skills within the team. The postholder will also be expected to develop a comprehensive training plan for the analyst team, ensuring that they maintain professional development to a high standard. 
• Oversee and maintain the patient level cost database, as submitted annually by Welsh Health Boards/Trusts on behalf of Financial Planning and Delivery directorate. Ensure the system complies with the Data Protection Act and PHW’s IT security policy and maintain an up-to-date system user register.
• Use specialist knowledge to create, design and develop a front-end interface for the patient level database taking into account needs of different stakeholders.
• Develop key relationships with DHCW colleagues to build understanding of the processes and data definitions underpinning collection of the national All Wales patient level dataset. Performing complex year end reconciliations between the ePEDW national activity database maintained by DHCW and All Wales patient level database held by the directorate and working collaboratively with colleagues in Welsh Health Boards and Trusts to interpret and understand reasons for any differences.
• Update, modernise and automate processes associated with the production of the suite of annual costing returns, implementing national policies in this arena. Consolidate annual costing returns, as submitted to the directorate by NHS Health Boards, Trusts and WHSSC, ensuring work is co-ordinated and completed within Welsh Government timescales and Welsh Costing requirements.

• Contribute to the development of performance indicators for Health Boards/Trusts in Wales and develop a monitoring framework to ensure that service performance can be measured and reported in response to local and national requirements.
• Proposes policy changes which impacts across each NHS Trust across Wales. E.g. responsible for reviewing, updating and implementing the Access Usage policy
• Produce and disseminate routine performance analysis that will support a cycle of continuous improvement.
• Produce reports containing patient related information as required assisting with All Wales activity forecasts and All Wales strategic planning.
• Design and prepare new reports as requested by senior members of the directorate to solve specific problems and analytical enquiries as and when they arise.
• Routinely and frequently perform analytical reviews on large databases of highly complex All Wales costing data, undertake an audit of the current costing process and identify any inconsistencies. This will require frequent periods of high levels of concentration to ensure accuracy of outputs. 
• Provide specialist advice and training on highly complex statistical and analytical information to stakeholders as appropriate, acting as first-line system support for new developments and promote and facilitate the use of financial costing and benchmarking information throughout the organisation and by other key stakeholders.
• Develop data visualisation and the most effective analysis/visualisation techniques to support directorate outputs.
• Support the development of data to support the value based healthcare agenda, linking with national clinical leads to understand the information requirements to progress key priorities.
• Link with the Performance and Assurance directorate and the Digital Intelligence team on analytic approaches, methodology and joint pieces of analytical work.

In addition, this post will utilise the Office of Government Commerce (OGC) best practice framework of “Managing Successful Programmes”, underpinned by project management using “PRINCE2” methodology.