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The Newcastle upon Tyne Hospitals NHS Foundation Trust
About
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit Newcastle Hospitals NHS Foundation Trust.
Arts Programme Assistant
Closed for applications on: 9-Feb-2024 00:02
Vacancy status: Closed
Closed for applications on: 9-Feb-2024 00:02
Key details
Location
- Site
- Royal Victoria Infirmary
- Town
- 317 02 Royal Victoria Infirmary
- Postcode
- NE1 4LP
- Major / Minor Region
- Tyne and Wear
Contract type & working pattern
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
Salary
- Salary
- £25,147 - £27,596 per annum
- Salary period
- Yearly
- Grade
- (Band 4)
Specialty
- Main area
- 317 Charity Director 620226
- Interview date
- 07/03/2024
Newcastle Hospitals NHS Foundation Trust is one of the busiest and largest NHS foundation trusts in the country, with around 15,000 staff and an annual budget of £1.6 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We’re in the top five providers of specialised health services in the country, supporting people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 6,500 patient contacts each day, delivering high standards of healthcare.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, sex, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.
Job overview
The Arts Programme Assistant role is an exciting opportunity to support a growing Arts Team and Arts Programme within Newcastle Hospitals Charity. The multidisciplinary Arts Programme is based in one of the largest teaching NHS Trusts in the Country, and this role contributes to applying creativity to enhance the hospital environment and experience and deepen engagement with our local communities.
You will be a motivated self-starter with a passion for creative community engagement and for health and wellbeing. You will support the Arts Programme Manager and growing Arts Team, in delivery of the Arts Programme across the Trust. The programme provides arts and cultural activities for staff, patients and families to enhance the hospital environment; promote health and wellbeing and to engage with the wider community.
- Interview Date Thursday, 07 March 2024
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Advert
- Passionate and knowledgeable about the arts and the role of creativity, you will assist in the delivery through administration of the Arts Programme Newcastle Hospitals, working in partnership with a range of diverse organisations and community groups.
- You will have experience of the arts and have awareness of best practice of working with artists. You will have good IT skills and be able to communicate clearly with multiple stakeholders, such as Trust staff, patients, artists, and cultural partners.
- You will be enthusiastic about the Arts Programme and be keen to be a strong advocate for the programme across the Trust. You will be a keen learner who will stay informed of current arts practice.
Working for our organisation
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 2 million patients ‘contacts’ each year, delivering high standards of healthcare.
Please see attached information on what Staff Benefits we have to offer at our Trust.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Detailed job description and main responsibilities
- Work as part of the Charity team, play a key role in delivering the ambitious Charity strategy, and be a key link between the hospital charity, NHS staff member, the local community and the local cultural community
- Promote and encourage support for the NHS internally, in the local community and the local cultural community, providing energy and enthusiasm to inspire others
- To give wide-ranging administrative and delivery support to the Arts Programme, guided by the Arts Programme Manager
- First point of contact for Trust staff and general enquiries (internal and external) with regards to the Charity’s Arts Programme
- Responding to enquiries and/or passing these on to another member of staff where necessary
- Coordination with Trust Staff on Arts Programme delivery and engagement
- Assist in managing the Art Programme Manager’s diary
- Setting up software for meetings (e.g., Zoom, MS Teams, Eventbrite) and attending as appropriate
- Taking notes or minutes at meetings where appropriate
- Assisting with written copy for the Arts Programme, supporting coordination of image collection and capture
- Represent the Charity and the Trust in internal and public face forums and events and deliver confident speeches and presentations
- Work closely with the Charity communications team in helping to publicise and promote the Arts Programme
- Supporting with presentation materials such as PowerPoint presentations
- Supporting in-person events or meetings
- Supporting data collection for evaluation (e.g., surveys, feedback forms, attendee numbers)
- Updating arts programme activity log, and Charity team planning documents
- Support with administration of logistics of exhibition displays and commissions such as loan agreements, artist agreements, condition reporting, artwork transportation
- Assisting with travel arrangements, for freelancers and arts team members
- Support with procurement processes, e.g., ordering and invoicing
- Work closely with Charity finance team to ensure accurate record keeping and reporting in relation to charity arts activities
- Keeping informed of current Arts and Health (Creative Health) practice by undertaking research
- Support programme research for the future arts programme.
- Undertake other administrative duties as required
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.
Person specification
Qualifications & Education
Essential criteria
- Educated to A Level or equivalent diploma
Knowledge & Experience
Essential criteria
- Demonstrable experience of the arts and/or arts in community settings
- Experience of working with data entry and accurate record keeping
- Awareness of best practice for working with artists and arts commissioning
- Specific experience in moving and caring for artworks
Desirable criteria
- Knowledge of NHS Charities
- Experience of arts in healthcare settings
- Project Management
- Familiarity with NHS Charity fundraising, healthcare or cultural sector arts production and or commissioning
- Have knowledge of Arts best practice, regulation and procedures
- Knowledge of regulatory and legislative guidance to ensure all arts activities are compliant (e.g., health and safety; gambling regulations)
Skills & Abilities
Essential criteria
- Excellent organisation and communication skills
- Well-developed IT skills/proficient in the use of Microsoft Office and Outlook
- Ability to develop arts projects and maintain basic budgets
- Diplomacy, negotiating skills/abilities, well developed social skills
- Able to work without direct supervision
Further details / informal visits contact
- Name
- Katie Hickman
- Job title
- Arts Programme Manager
- Email address
- [email protected]
- Telephone number
- 07511047538
If you have problems applying, contact
- Address
- The Newcastle Upon Tyne Hospitals
- Telephone
- 0191 2826276
No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
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