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The Newcastle upon Tyne Hospitals NHS Foundation Trust

About

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit Newcastle Hospitals NHS Foundation Trust.

Contact

Address: Royal Victoria Infirmary; Queen Victoria Road; Newcastle upon Tyne; Tyne and Wear; NE1 4LP
Contact Number: 0191 282 0999 option 2

Find out more

Jobs Website

Closed

Ref: 317-2023-43-056 Vacancy ID: 5814275

Arts Officer (Live Participation Programmes)

Closed for applications on: 16-Feb-2024 00:02

Vacancy status: Closed

Closed for applications on: 16-Feb-2024 00:02

Location

Site: Royal Victoria Infirmary
Town: 317 02 Royal Victoria Infirmary
Postcode: NE1 4LP
Major / Minor Region: Tyne and Wear

Contract type & working pattern

Contract: Permanent
Hours: Full time - 37.5 hours per week

Salary

Salary: £28,407 - £34,581 per annum
Salary period: Yearly
Grade: (Band 5)

Specialty

Main area: 317 Charity Director 620226

Interview date: 26/03/2024

Newcastle Hospitals NHS Foundation Trust is one of the busiest and largest NHS foundation trusts in the country, with around 15,000 staff and an annual budget of £1.6 billion.

We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We’re in the top five providers of specialised health services in the country, supporting people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 6,500 patient contacts each day, delivering high standards of healthcare.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.

Detailed job description and main responsibilities

To support the Arts Programme Manager and Arts Curator (Participation Programmes) with Charity Arts Programme
To support the Arts Curator (Participation Programmes) with the development and delivery of a new Live Arts Participation Programme for Charity Arts Programme
To provide a high quality, effective and efficient administration of the Live Arts Programme
To liaise with colleagues in the Charity’s finance team, to ensure that payments are made quickly, accurately, and efficiently
To maintain efficient records of Charity Live Arts Programme enquiries and activities and assist with the monitoring and evaluation of Charity Live Arts Programme, analysing, and interpreting data and reporting on the cumulative and individual impact of the Live Arts Programme
To support the Arts Curator (Participation Programmes) with implementation, monitoring and audit requirements of Arts Programme governance for the Charity Committee to ensure compliance with the regulatory framework of the Charity Commission and associated bodies
To provide publicity, training and education on Charity Live Arts Programmes and the process for Trust staff and external partners to engage where required
To prepare reports for the Charity Committee and Charity Working Groups
To work as a key member of the Charity team, contributing to broader engagement and administrative work that contributes to the Charity’s overall effectiveness

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

Important note on completion of reference section of Application Form

All references from current and previous employers will be sought and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.

Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.

Person specification

Qualifications & Education

Essential criteria

Degree level or equivalent relevant work experience/qualifications

Desirable criteria

Specialist qualification or CPD in charity, live arts, arts & health and/or equivalent

Knowledge & Experience

Essential criteria

Knowledge of key issues facing hospitals, and the communities they serve, and an understanding of how the live arts programme might help address these
Well-developed live arts & health knowledge and experience of undertaking live arts administration tasks
Experience of communicating effectively with different audiences and different backgrounds across all levels
Experience of delivering engagement and involvement related arts projects
Understanding of digital communication methods, including social media
Interpret and analyse arts evaluation data for communication to key stakeholders and decision makers within and outside the Trust / Charity

Desirable criteria

Administrative / stakeholder engagement experience in the Voluntary, Community and Social Enterprise (VCSE) sector or within the NHS within clinical and/or corporate services
Arts administration experience
Developing and delivering development and improvement programmes
Admin / stakeholder engagement experience in the NHS or the charitable sector
Understanding of the NHS and the way it works
Knowledge of the Data Protection Act and General Data Protection Regulation
Knowledge of Equality & Diversity regulations

Skills & Abilities

Essential criteria

Ability to provide high-quality, Board level, administrative support, including high quality minute-taking at corporate meetings
Ability to organise and facilitate stakeholder live arts engagement activities, events and meetings, arts activities/campaigns and the associated logistics
Ability to work within a busy, fast-paced environment
Ability to work on a flexible basis, including the occasional meeting outside of normal working hours and some travel across Newcastle in support of engagement programme of live arts activities
Ability to manage conflict and sensitive situations and to communicate effectively both verbally and in writing
Ability to build and maintain effective working relationships both within and outside the organisation
Ability to develop personal credibility with managers and to provide a proactive and high-quality customer-focused live arts programme
Excellent organisational skills including record keeping and time management
IT literacy across Microsoft suite including spreadsheets (Excel), with good keyboard skills