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Synnovis

About

Corporate Profile

Synnovis is a scientific organisation with a clinical purpose. In partnership with our service partners, Guy’s and St. Thomas’ Hospitals, King’s College Hospital and Princess Royal University Hospital, we aim to set the standard for the future of pathology.

Contact

Address
Friars Bridge Court
41-43 Blackfriars Road
London
SE1 8NZ

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Closed
Ref: VIS5284 Vacancy ID: 5864516

Project Support Officer

Closed for applications on: 12-Dec-2023 00:02

Closed

Closed for applications on: 12-Dec-2023 00:02

Location

1-2 Paris Gardens
Southwark
London
SE1 8ND
London

Contract type & working pattern

Permanent
Full time - 37.5 hours per week

Specialty

Administrative Services

The place to work in pathology

We are looking for top talent to join the UK’s leading and fastest growing pathology company – a scientific organisation with a clinical purpose.

Working in partnership with our service partners, Guy’s and St. Thomas’ Hospitals, King’s College Hospital  and Princess Royal University Hospital we aim to set the standard for the future of pathology.

 

Job overview

This is an exciting time to join the Synnovis team. Synnovis formed a new pathology partnership with Guy’s and St Thomas,’ and King’s College Hospital NHS Foundation Trusts to deliver and transform NHS pathology services across South East London on 1 April 2021. The new partnership will provide diagnostics, testing and digital pathology services for hospitals, GPs, and other NHS healthcare providers, as well as for other consumers across the UK.

We are looking for a Project Support Officer to join an expanding team in a fast paced and exciting transformation portfolio. You will be collaborating with multiple stakeholders across the transformation programme and with senior colleagues to support the delivery of complex programmes and projects with critical delivery timeframes. The role requires confident, competent, and experienced project professionals who are available immediately to join the team.

The Project Support Officer  will primarily be responsible for providing project support functions to various projects within the portfolio whilst working with the Project Managers to ensure adherence to the PMO best practices and standards.

The role will require you to hit the ground running and be able to multitask, work under pressure and to tight timelines, be a self-starter using your initiative and best practice processes. The ideal candidate will have a flexible and adaptable approach, with excellent organisational and communication skills. You will have the ability to deliver and maintain standards in response to changing priorities and be calm under pressure accommodating changes as required. The postholder will thrive in a busy team environment and quickly assimilate the role requirements and implementing them.

The Project Support Officer is expected to add value to the PMO by acting a driving force and having a direct impact on the efficiency and overall success of the project. This role requires excellent communication, organisational skills, logical thinking and problem solving.

The Portfolio Project team work well together and support each other in the delivery of projects, working closely with colleagues across the organisation and the Trusts. We are currently operating as a hybrid working model with a mix of remote and site-based working depending on the needs of the individual projects.

Thank you for considering Synnovis and we look forward to reviewing your application.

Advert

The PMO supports the delivery of projects across the complex transformation programme by setting standards, processes, and facilitating sharing of resources, methodologies, tools, and techniques.

This role exists to support the management of Synnovis’ project portfolio by

  • Monitoring progress against project plans; active management and reporting of cross-deliver dependencies, risks, and issues across the projects
  • Assisting in regular performance and quality audit reporting
  • Contributing to the ongoing development and promotion of the project standards within Synnovis.

Working for our organisation

From 1 April 2021, Synnovis became responsible for the day-to-day delivery of pathology services, which are at the core of the new partnership. Colleagues across SYNLAB, Synnovis and the NHS are working together to achieve the shared vision of developing an integrated, world-leading hub-and-spoke pathology network. The Service transformation is to be completed by 2024 and will see us build on the strengths and good practice within today’s Synnovis service.

The new partnership will improve ways of working for clinicians and scientists and will also deliver better value for money for the NHS.

As well as delivering pathology services and in line with the NHS’s own clinical vision and strategy, we will transform existing hospital-based laboratory and diagnostic services into an integrated hub and spoke pathology network.

Our state-of-the-art ‘hub’ laboratory will be at Friars Bridge Court, in Blackfriars Road, London, providing access to improved services and equipment for routine and specialist testing. On-site hospital laboratories will be essential services laboratories (the spokes), focusing on the rapid turnaround of urgent tests, such as those needed for A&E departments.

Your development and learning

You will have a suite of learning opportunities available through The Synnovis Way Development programme used across Synnovis will enable you to reach your potential, learn new skills and achieve your goals.

Your development and learning is managed between you and your line manager in line with your own personal and professional development ambitions.

You can apply for finance to drive innovation and service development for the benefit of patients through our Innovation Accelerator Fund.

Detailed job description and main responsibilities

Education

  • Bachelor’s degree or equivalent relevant experience

Experience

  • Extensive experience of working in project environment and within a Project or PMO support role
  • Experienced in maintaining project management artefacts and ensuring compliance with methodologies such as Prince 2 and Agile
  • Experience of working with a wide range of stakeholders to form/gather information.

Skills

  • An understanding of the project management lifecycle
  • Excellent verbal and written communication skills
  • Able to effectively motivate and influence others
  • Analytical approach to problem solving and can interpret and communicate complex information and data sets.

Duties and Responsibilities

  • Provide high quality administrative and project support to the PMO Lead and PMO Officers
  • Participate in relevant internal and external working groups/projects, services and initiatives to provide information, advice and support
  • Drafting of reports, presentations, and documentation to illustrate project progress, deliverables and risks to enable decision making
  • Support and input into the Governance and Reporting processes to track key activities, plans, budgets, issues, and risks
  • Support the reporting to the portfolio, by collating various project data.
  • Liaise with the Project Managers to track actuals vs. forecast across the projects to ensure they are in line with the approved CAPEX spending
  • Assist in regular performance and quality audit reporting
  • Review performance management data
  • Contribute to the ongoing development of the project standards within Synnovis.

 

Synnovis is a pathology partnership between SYNLAB UK and Ireland, and the NHS, including sites, Guy’s & St Thomas’ NHS Foundation Trust, and King’s College Hospital NHS Foundation Trust, to deliver and transform pathology services across South East London.

The partnership provides services to 1.7 million people living in South East London, as well as to hundreds of thousands of patients from outside the region who use healthcare services.

The partnership provides diagnostics, testing and digital pathology for hospital trusts, GP services and other healthcare providers.

Paris Gardens

Synnovis’ Corporate HQ; housing our Finance, Procurement, HR, Service Improvement and Business Development teams.  We have a relaxed, but professional atmosphere with monthly corporate updates to keep you informed on our progress. Situated 5 minutes from Southwark station you will have easy access to the vibrant South Bank and local amenities

Person specification

Qualifications

Essential criteria
  • Degree level or equivalent relevant experience
Desirable criteria
  • Project Management Qualification such as: PRINCE2, PMI, PMF, Agile

Experience

Essential criteria
  • Extensive experience of working in project environment and within a Project or PMO support role
  • Experienced in using MS Project
  • Experience in using Excel and creating PowerPoint presentations.
  • Experienced in maintaining project management artefacts and ensuring compliance with methodologies such as Prince 2 and Agile
  • Experience of SharePoint site administration
  • Experience of MS Teams
  • Supporting the administration of meetings including arranging venues, the production of documents, taking and distributing minutes and compiling action and decision logs.
  • Working with a wide range of stakeholders to form/gather information.
Desirable criteria
  • Experience of a pathology or NHS environment

Skills and Knowledge

Essential criteria
  • An understanding of the project management lifecycle.
  • Analytical approach to problem solving and can interpret and communicate complex information and data sets.
  • Excellent report writing skills and attention to detail.
  • Understanding of resource and budget management.
  • Competent in a range of software packages including (but not limited to) Microsoft Word, Excel (including pivot tables), PowerPoint, MS Teams, and SharePoint.
Desirable criteria
  • Process mapping skills using MS Visio
  • Use of a Programme, Project Management tools (PPM) e.g., Cora, Keyed In, Clarity, Clarizen

Documents

Further details / informal visits contact

Name
Chris Pyne
Job title
PMO Lead

No longer accepting applications

Sorry, this vacancy is no longer accepting applications.

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