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The Dudley Group NHS Foundation Trust

About

At the Dudley Group our patients and staff are at the heart of all that we do to offer a high quality patient experience in a caring and supportive environment. This aligns with our vision of providing safe, caring and effective services because people matter.

This is an opportunity to join an NHS organisation that inspires its staff to innovate, with support and encouragement to continually develop. In return you will have the opportunity to inspire exemplary support for our patients.

We expect all of our staff to demonstrate the Trust values of Care, Respect and Responsibility.

CARE

We believe healthcare is better when provided by supported and dedicated staff, so if you are innovative, forward thinking and dedicated to high quality patient care come and join our amazing team.

RESPECT

Our Trust gives its staff a voice and empowers its employees to be involved in service innovation and change as well as achieving their personal goals and aspirations. We want staff to always feel valued and respected and know they can make a difference to our patients.

RESPONSIBILITY

As a responsible employer we strive to promote a healthy and safe environment and to ensure a positive experience for all. We work hard to create a culture of engagement and inclusivity where colleagues believe in and live by our values. We engage with our staff in an open and transparent way by listening, being honest and working together to achieve our aims. We firmly believe in the ability of our colleagues to help us shape our services so that our values are at the centre of everything we do.

Be part of our journey of continuous improvement, come and join us at the Dudley Group.

Contact

Address: Russells Hall Hospital; Pensnett Road; Dudley; West Midlands; DY1 2HQ
Contact Number: 01384 456111

Find out more

Jobs Website

Closed

Ref: 253-1223-5869611 Vacancy ID: 5869611

High Cost Drugs and Medicines Procurement Pharmacy Technician

Closed for applications on: 30-Dec-2023 00:00

Vacancy status: Closed

Closed for applications on: 30-Dec-2023 00:00

Location

Site: Russells Hall Hospital
Address: Pensnett Road
Town: Dudley
Postcode: DY1 2HQ
Major / Minor Region: Birmingham & The Black Country

Contract type & working pattern

Contract: Permanent
Hours: Full time - 37.5 hours per week (Hours of work will be on a rotational basis; based on 7.5hrs daily between the hours of 8.20am and 7.30pm weekdays with a requirement to be able to participate in the extended hour’s rota which includes late night, weekend and Bank Holiday service provision.)

Salary

Salary: £28,407 - £34,581 per annum
Salary period: Yearly
Grade: (NHS AfC: Band 5)

Specialty

Main area: Pharmacy

Detailed job description and main responsibilities

High Cost Drugs Service Delivery Responsibilities

To identify & ensure access to all appropriate High Cost Drug schemes in operation within the UK.
To manage the administrative systems for High Cost Drugs services including orders, receipts, invoices and discrepancies.
To support access to better value medicines.
To analyse available data and produce monthly reports for identifying usage and savings of High Cost Drug. Presenting reporting to Drug and Therapeutics Group (DTC), the Area Clinical Effectiveness Group (ACE) and the High Cost Drugs Groups.
To undertake a range of duties of an administration and technical nature including writing and following Standard Operating Procedures to deliver quality pharmacy support services.
To provide guidance and training to colleagues regarding High Cost Drugs services and procedures.
To ensure all relevant data is uploaded and managed in the Immunoglobulin data base for compliance
To ensure all relevant data is uploaded and managed on BlueTeq data base for compliance & commissioner assurance.
To ensure the Pharmacy Management System is kept up to date and new high cost drugs are added to the system correctly.
To ensure medicine contracts are managed and updated through the Pharmacy Management System.
To ensure accurate stock holding of high cost drugs and develop robust processes to adhere to this
To support the entry of new high cost drugs under the direction of High Cost Drugs Pharmacists
To support in the implementation, recording and reporting of Cost Improvement Plans
To support the provision of Medicine Optmisation for High Cost Drugs & the services that provide them across Dudley Group Hospitals

Pharmacy Procurement and Stores Service Delivery Duties

Day to day supervision of staff in procurement, including work of a clerical officers and technical staff.
Work within guidelines and procedures ensuring that the procurement of medicines meet all legal, professional, organization requirements and that medicines are stores correctly and safely.
To generate and transmit orders via ordering systems in place for pharmaceutical items, as well as utilising companies’ own electronic systems.
To ensure orders are placed with the appropriate supplier on the correct date, taking account of weekend and bank holiday arrangements. This includes the ordering of intravenous fluids, unlicensed medicines and routine orders.
Responsible for the routine operation of the stores department in the absence of the Senior Pharmacy Technician.
Reporting of any stock discrepancies and ordering problems to the Chief Pharmacy Technician and Senior Pharmacy Technicians on their return.
Supervision of the work of the pharmacy stores ATO’s when working in that area.
Ensuring all documentation is complete correctly.

To ensure all stocks of medicines are stored under the appropriate conditions and that stocks are rotated and date expired stock is disposed of.
Liaise with and support Home Care and Clerical/Technical staff together with the relevant Pharmacist to maintain effective supply to homecare patients.
To ensure that all MHRA, DH or NPSA alerts regarding medicines are acted upon in the appropriate timeframe.
To redirect orders when manufacturers are unable to supply specific items, using training provided to identifying alternative suppliers to ensure continuity of supply. (With support when necessary from the appropriate senior technicians and pharmacists).
To identify and resolve problems with supplier’s deliveries and inform senior staff when continuity of supply is compromised.
Ensure that the relevant pharmacy staff are aware of medicines supply issues in line with procedures.
To assist in the development and maintenance of the Pharmacy Procurement Procedure Manual’s.

Dispensary Area

To work under the direction of the Senior Technicians (Dispensary) and provide the daily Team Leader role in the dispensary when the Senior Technician is unavailable.

To be aware of all written Standard Operating Procedures to ensure accurate supplies of medicines are made and including the following duties:

Dispensing for both in-patients and outpatients.
Dispensing of discharge prescriptions.
Replenishment of dispensary stocks.
Counseling outpatients on their medication and being aware of when to refer to a Pharmacist for further advice.
Dispensing of Controlled Drugs under supervision of the Pharmacist when authorised to do so.

Dispensing of stocks for wards, departments, other hospitals and local authority clinics.
Provides dispensing accuracy checks as an Accredited Checking Technician.
To ensure the collection of prescription charges & money from sale of products follows Trust Standing Financial instructions.
To issue controlled stationery including prescriptions & requisition books.

Risk Management

To be aware of the importance of accuracy in performing technical activities within the department and ensure adequate concentration on such tasks.
To refer medicines related problems to a pharmacist as appropriate under departmental procedures.
To comply with the General Pharmaceutical Council (GPhC) code of ethics.
To be aware of the Pharmacy Department’s Spillage Procedure and be able to act quickly and appropriately in the event of a spillage.
To highlight failings in/problems with the departments Standard Operating Procedures to team leaders within the pharmacy.

Administrative/Clerical responsibilities

Use of the pharmacy computer system to ensure accurate costings are made and full audit trails are available.
To ensure records are maintained following local Standard Operating Procedures.
To support the introduction of new starters, work experience staff and staff under training and to demonstrate and advise on work based activities as appropriate.
To maintain staff and patient confidentiality at all times.
To ensure all documentation filing is kept up to date and archived as necessary, following the legal requirements for the retention of pharmaceutical records.
Work within Trust Medicines Management procedures to support patient care
To manage the processing and accuracy checking of invoices from SLA works for the Pharmacy Department.

Ward Services Area

To work under the guidance of the Senior Technician following all written procedures and including the following duties:

The observation of stock control procedure
Ward Medicines Management services including dispensing for discharge, patient counselling & medication assessment also stock control systems where in operation.
Distribution of stocks to wards, departments, other hospitals and local primary care clinics.
Authorising ward orders and being aware when to involve the ward pharmacist.
To assist with the distribution of pharmaceuticals to the Community Services, for example, Family Planning, Chiropody, Dental etc.
To maintain all necessary records.

Health and Safety

To understand and follow the Department of Pharmacy Procedures for the Safe Storage and Disposal of Drugs, and other hazardous substances always stored in and issued by the pharmacy.
To minimise hazards in the working area and report any identifiable hazards to your Line Manager. To adhere to all safe systems of work applicable to the work area.
To observe good practise when lifting and handling heavy inward and outward deliveries.

Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered, dependant upon Job Role and Salary needed to meet the criteria for sponsorship, alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Work in the UK.

It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants.

Not everyone needs a ‘Skilled Worker’ visa. If you are applying for a vacancy in health or adult social care, check if you’re eligible to apply for the Health and Care Worker visa instead. It’s cheaper to apply for and you do not need to pay the annual immigration health surcharge.

RECRUITMENT EQUALITY STATEMENT

We are committed to equal opportunities and want to ensure our workforce is representative of the population we serve. We welcome applications from all sections of the community and diverse groups. It is essential we understand our demographics, in order that we can monitor our performance as an equal opportunity employer, as well as continuing to embed a culture of inclusivity across the organisation, which supports the active participation and contribution of our diverse staff groups in the Trusts decision making processes . On application the shortlisting manager will not see this criterion and therefore it cannot be part of their decision making. Please ensure you complete your equal opportunities questions for us and help us to make sure everyone is welcome.

The Trust is committed to employing and supporting people with disabilities. It is the Trust’s policy to interview all candidates with a disability who meet the minimum ‘essential’ criteria as identified on the person specification. To ensure we know you have a disability, please inform us under the appropriate section on the application form. We welcome applications from the LGBTQ+ community and openly encourage people with different sexual orientation, gender identity and expression to apply to join our team. We promise to respect and encourage the use of all pronouns and will not purposefully mis-gender anyone.

We are governed by the public sector equality duties and by our values of Care, Respect and Responsibility to ensure we eliminate discrimination, harassment, victimisation and any other behaviour that is unlawful, undermines our core values and/or falls short of our Behaviour Framework. We want all of our staff to ‘call out’ any behaviour from colleagues, patients or visitors that constitutes the above and appropriate action be taken.

We will, at every opportunity, advance equality and inclusivity for all staff, at all levels within the organisation, by removing or minimising disadvantage, encouraging participation and taking all relevant steps to meet the needs of anyone who shares a protected characteristic. We will also foster good relations between persons who share a protected characteristic by tackling prejudice and promoting understanding at every opportunity.

We have staff Networks in place to help support staff experience of diverse staff groups and inform us on the actions, interventions and support what we need to put in place to improve the working lives and daily experiences of all colleagues and all teams. Anyone can join the networks and we take pride in having Allies as part of every network within the organisation.

By submitting an application for a position with this organisation, you are declaring that the information given is true and complete, any deliberate omission, falsification or misrepresentation will be grounds for rejecting the application or subsequent dismissal, and where applicable, for positions that requires registration with a professional body, you authorise us to make the required employer checks on your professional registration status.

Applicants are advised to apply early as if a large number of applications are received for this post we reserve the right to close the vacancy prior to the advertised date. Please note, preference will be given to at risk employees.

Applicants MUST ensure that they provide details of their referees and their referee email addresses on their application form otherwise their application may not be considered.

By applying for this post you are agreeing to the Dudley Group NHS Foundation Trust transferring the information contained in your application to its preferred applicant management system. All subsequent information regarding your application will be generated from apps.trac.jobs. If you are offered a job, information will also be transferred into the NHS Electronic Staff Record system.

Applicant requirements

You must have appropriate UK professional registration.

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Person specification

Essential

Essential criteria

NVQ Level 3 or equivalent and BTEC National Certificate in Pharmacy services
Current registration as a Pharmacy Technician with the General Pharmaceutical Council of Great Britain
Evidence of Continued Professional Development (CPD)

Desirable criteria

Recognised, current Accredited Checking Technician qualification
Experience providing Medicines Procurement services

Knowledge and Training

Essential criteria

Ability to interpret complex data
Recent minimum of 2 years relevant experience in a hospital/primary care pharmacy experience post registration

Desirable criteria

Experience of Database initiation and management

Analytical & Judgement Skills

Essential criteria

Attention to detail

Physical Skills

Essential criteria

Able to undertake all duties and responsibilities specified in the job description

Documents

Further details / informal visits contact

Name: Asma Fardous
Job title: Principal Pharmacy Technician - Procurement
Email address: [email protected]
Telephone number: 01384244031
Additional information: For an informal discussion about the role please contact Asma Fardous, Principal Pharmacy Technician - Procurement on Tel. 01384 456111 ext. 4515 or Onajite Okoro on Tel. 01384 456111 ext.2558