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Mersey and West Lancashire Teaching Hospitals NHS Trust

About

The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 21 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.

The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.

Our Vision is to deliver 5 Star Patient Care:

CARE that is evidence based, high quality and compassionate
SAFETY that is of the highest standards
COMMUNICATION that is open, inclusive and respectful
SYSTEMS that are efficient, patient centred and reliable
PATHWAYS that are best practice and embedded, but also respect the individual needs of patients

As a Trust, our aim is to provide a high quality service to all our patients. We strive to meet the best standards for professional care whilst being sensitive and responsive to the needs of individual patients.

As a teaching hospital trust, we have well established educational and research relationships with the University of Liverpool and Liverpool John Moores University. As Lead Employer, on behalf of the Mersey Deanery, we are responsible for over 5,000 trainee speciality doctors based in hospitals and GP practice placements throughout Merseyside and Cheshire.

Contact

Address: Whiston Hospital; Warrington Road; Prescot; Merseyside; L35 5DR
Contact Number: 0151 426 1600

Find out more

Jobs Website

Closed

Ref: 409-TH5954100 Vacancy ID: 5954100

Instrument Co-ordinator

Closed for applications on: 30-May-2024 00:01

Vacancy status: Closed

Closed for applications on: 30-May-2024 00:01

Location

Site: Whiston
Town: Whiston
Postcode: L35 5DR
Major / Minor Region: Merseyside

Contract type & working pattern

Contract: Permanent
Hours: Full time - 37.5 hours per week

Salary

Salary: £22,816 - £24,336 per annum
Salary period: Yearly
Grade: (NHS AfC: Band 3)

Specialty

Main area: Theatres

Detailed job description and main responsibilities

KEY DUTIES

Ensure practice complies with the Trust Policies and Procedures.
Scan in all received sterile instrument trays and supplementary items for traceability purposes.
Check all incoming sterile instruments and trays to the Trust from Steris against delivery notes ensuring all items are present and correct. Report any discrepancies on the Steris portal system and notify Assistant Decontamination Manager.
Receive and check loan instrument sets and implants, liaising with company representatives regarding the delivery and collection of these and uploading instrument lists and decontamination information provided by the company onto the Steris system.
Report and assist with the collection and delivery of repairs and serviced instruments liaising with external company representatives.
Maintain accurate records of instruments out for repair.
Organise and utilise bank stock instrumentation when replacements are needed on sets.
Replace instrumentation on to trays following their return from repair/acquisition of replacements in conjunction with the Assistant Decontamination Manager. Provide information, including price to the procurement team to enable the replenishment of instruments on trays where needed.
Assembling of new sets and instrumentation under the instruction of a registered theatre practitioner and undertaking administrative task in relation to setting up new trays on the Steris tracking system.
Arrange and record the transfer of any stock or instruments across sites.
Produce and utilise reports from the Steris tracking system to manage short dated and expired surgical trays and instrumentation and return any out of date or damaged trays to Steris for reprocessing.
Ensure that the surgical tray stock in the instrument room is stored correctly and stock is rotated.
Participate in periodic deep cleaning of the instrument store room.
Complete service reports on the Steris tracking system after consulting with clinical staff and respond to customer service reports on the Steris tracking system.
Ensure stock rotation of implants within trays replenishment of implants on instrument trays.
In conjunction with the housekeeper, assist with checking the theatres linen stock of scrub suits, blankets and towels daily and replenish from the linen store in the hub and assist with collection and removal of rubbish to appropriate collection points.
To answer phones and relay messages.
Provide day to day support to the operating department team, liaise and inform theatre staff of any missing trays/instrumentation or issues which impact on services.
To act at all times in the best interests of the Trust in their relationships with the service provider.

ADMINISTRATIVE RESPONSIBILITIES

To maintain accurate records using the Steris system.
Maintain accurate records for instrumentation out for repair/or servicing.
Scan and send all relevant documentation for all loan instrumentation to service provider.
Submit Fast Track requests on the Steris system for all theatre instrumentation when needed.

TEACHING & TRAINING RESPONSIBILITIES

To attend regular mandatory update training and any other training relevant to the post.
To promote an environment within one’s own work area that is conducive to learning.
To actively develop own learning skills.
Support learning in the use of Steris Portal by Theatre Staff.
Assist in the training programmes developed for theatre staff in your work area.

Transitional arrangements are in place for EU,EEA and Swiss Citizens following the UK's withdrawal from the EU. Should this apply to you, you are advised to familiarise yourself with these arrangements to ensure you continue to have right to work in the UK and how to evidence that right in the future. Please see the document attached to this vacancy. This requirement does not apply to Irish citizens, who can continue to freely enter, live and work in the UK.

The Trust is a non-smoking site. Failure to follow this rule could lead to disciplinary action.

Please be aware, that we may close a vacancy earlier than stated, should a sufficient number of applications be received from which a shortlist can be confirmed therefore you are advised to apply at your earliest convenience. The Trust may contact you during the recruitment process for your feedback on your experience.

We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce.

As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.

If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact [email protected]

We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.

The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision making process.

The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process.

Changes have been made to the NHS Terms and Conditions of Service Handbook which mean that:

All employees have the right to request flexible working from day one of employment.
There is no limit on the number of requests they can make.
Employees have the right to make requests, have them considered, regardless of the reason.

At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working.

Please be advised that the use of Artificial Intelligence on applications is monitored and if you choose to use this, you must declare this on your application form.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Person specification

Qualifications

Essential criteria

GCSE Grade C or above in English and Maths or equivalent

Desirable criteria

ECDL qualification or equivalent

Knowledge & Experience

Essential criteria

Experience of IT systems

Desirable criteria

Experience of working in a healthcare setting
Experience of working in a Sterile Services Department

Skills

Essential criteria

Excellent communication skills and ability to communicate with all levels of staff
Ability to complete work without direct supervision
Ability to plan and prioritise own workload
Ability to adhere to confidentiality Other