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Address: Islington Council; 222 Upper Street; London; N1 1XR
Contact Number: 020 7527 2000

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Closed

Ref: RS/0224/012 Vacancy ID: 6039297

Senior Electoral Services Officer

Closed for applications on: 19-Feb-2024 00:02

Vacancy status: Closed

Closed for applications on: 19-Feb-2024 00:02

Location

Site: Islington Town Hall, Upper Street, London, N1 2UD
Address: Upper Street
Town: London
Postcode: N1 2UD
Major / Minor Region: London

Contract type & working pattern

Contract: Permanent
Hours: Full time - 35 hours per week (Occasional extended hours during Election and Canvass period)

Salary

Salary: £37,575 - £41,286 per annum
Salary period: Yearly
Grade: (SO1/2, scp 23-29)

Specialty

Main area: Electoral Services

Our mission

We are determined to create a more equal Islington, where everyone who lives here has an equal chance to thrive. To do this, everyone who works at Islington Council lives by a set of values which guide us in everything that we do: collaborative, ambitious, resourceful, and empowering. They spell out ‘CARE’, which is what we think public service is all about.

Detailed job description and main responsibilities

To provide high-level assistance and administrative support to the Electoral Registration Officer (ERO) in the preparation, compilation and maintenance of a complete and accurate Register of Electors.

To provide high-level assistance and administrative support to the Returning Officer (RO) in the organisation and good conduct of all elections and referendums in the Borough.

To play an integral role in ensuring the Service meets The Electoral Commission’s Performance Standards for ERO’s and RO’s.

To deal with the public on a daily basis in a way that promotes the section and its services in accordance with the Councils corporate policies.

Working with the Head of Electoral Services to assist with and support the preparation of the annual voter registration campaigns and revised Register of Electors.
Working with the Head of Electoral Services to assist with and support the organisation and conduct of all elections for which the borough is responsible.
Undertaking senior administrative duties relating to statutory electoral duties which are the responsibility of the Electoral Registration Officer, Returning Officer and the Council and providing administrative support to the Electoral Services Manager.
To work in partnership with other council departments to gain access to other council held records in order to both maximise the numbers and accuracy of the register of electors as per Section 35 of the Representation of the People Regs 2001.
To lead on and promote the registration of the list of Special Category electors including all service voters, overseas electors, declaration electors and those who fall within the anonymous registration criteria.
To deal with the public on a daily basis in a way that promotes the section and its services in accordance with the Councils vision and values.
Dealing with enquiries from members of the public, Councillors and staff from other sections / departments both in person at the public reception and by the telephone including answering basic written enquiries addressed to the section.
To undertake extensive data entry duties using the Election Management System, other council held records and word processing and other relevant software packages.
To ensure all requests for copies of the Register of Electors and any other statutory publications are within date and filed.
On behalf of the Section, to publish and distribute data copies of the monthly list of alterations during the rolling registration periods including all additions, deletions and amendments.
To organise the production and posting of various letters/emails/queries as required under Individual Electoral Registration.
To sort, scan and input of data from returned HEFs and ITRs and send out reminders and queries resulting from these returns.
To sort, scan and input of data from applications related to the production of the Postal Voters Lists, Proxy Voters Lists and Postal Proxy Voters Lists and associated stationery and the coding of the relevant applications.
Monitoring and ordering of stationery and equipment necessary to produce the register and to run elections in accordance with the Councils procurement processes.
Responsible for the processing on invoices on the Alusta (or any other internal council).
To assist in maintaining compliance with the provisions of the General Data Protection Regulation (GDPR) so far as it relates to the post holder’s activities and of those persons under their supervision at any time.
To organise the distribution of the paper copies of the Register of Electors (including Monthly Alterations Lists) to all those entitled to receive copies in accordance with legislation.
To support and assist in any out-reach work or specific projects undertaken by the service or the council to promote electoral registration or participation in elections.
Working with the Project lead from Childrens Services to lead on the administrative organisation of the Youth Council elections.
To undertake other duties commensurate to the grade of the post.

It is the policy of Islington Council that no user of service, present or future employee or job applicant receives less favourable treatment on the grounds of their sex, perceived or actual sexual orientation, marital status, race, religion or belief, age, creed, colour, nationality, national origin, ethnic origin, or disability, or on the grounds of their association with someone in one of these groups; nor is disadvantaged by any conditions or requirements which cannot be shown to be justified. We welcome applications from Black and Minority Ethnic candidates and acknowledge our responsibility to mitigate against racial discrimination. 

Please note: Priority will be given to those at risk of redundancy within Islington Council. Current employees who are part of the redeployment pool must meet the essential criteria for shortlisting to be prioritised.

Islington Council operates a guaranteed interview scheme for candidates with disabilities who meet the minimum criteria and we are committed to providing support to applicants who request reasonable adjustments to be made during the recruitment process and throughout their career with us.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all staff, and volunteers to share this commitment.

We are also committed to flexible working and will consider requests where possible.

Islington Council also operates random drug or alcohol testing for safety critical roles or for where there may be just cause.

To apply for this position please use the online application process. Please note that the council only accepts online applications, no CVs or alternative forms of applications are accepted. If you are unable to use the online process please contact the Recruitment team on 020 7527 2155 or e-mail [email protected]

Person specification

Qualifications

Essential criteria

Certificate Qualification or Foundation in Electoral Administration

Experience

Essential criteria

Experience working in Electoral Services or at least five years working in Elections

Skills

Essential criteria

Proficiency in the use of MS Office Software and good general IT skills
Proven ability to work as part of a team
Proven ability to work accurately under pressure to meet statutory deadlines
Proven ability to manage self and own workload
Good working knowledge of electoral law
Ability to work unsociable and extended hours at election and canvass time
Proven excellent data entry skills to a high level of accuracy
Very good verbal and written communication skills
Good organisation skills
Ability to undertaken manual handling work regarding preparation of election/canvass equipment
Ability to pass a literacy test covering spelling and grammar
Ability to adhere to the Council’s Dignity for All policy
This post is designated as politically restricted