When you submit your application, the following privacy notice applies:
Your data is being collected by Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust, whose privacy notice can be found here.
The data controller for this information is Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust. This application tracking system is provided by Civica UK Ltd (https://www.civica.com/en-gb/product-pages/trac/) as a data processor.
To make an enquiry, a request for your personal information held as part of this process, or to arrange for any mistakes to be corrected, you may contact either the team who are handling your application or the Data Protection Officer ([email protected]).
What information do we collect?
As part of your application we collection a range of information which includes:
• your name, address and contact details, including you email address and telephone number;
• details of your qualifications, employment history, skills and experience
• information on any unspent criminal convictions
• information on your gender, ethnicity, sexual orientation and religion to support our equal opportunities monitoring;
• information about your entitlement to work in the UK;
• whether or not you have a disability for which the organisation needs to make reasonable adjustments during this process and;
• post a job offer occupational health information
How do we collect your information?
We collect this information in a variety of ways. For example, will be contained in application forms, CV, obtained from your passport or other identity documents, or collected during the interview or recruitment process.
We may also collect personal data about you from third parties, such as references from former employers. We will only seek information from third parties once a job offer to you has been made unless you confirm you are happy for us to do so in advance and will inform you that we are doing so.
In relation to employment references, where an employment reference is given in confidence, current data protection legislation creates an exemption from:
• The right to be informed (privacy information)
• The right to make a subject access requestThis means that in the UK, if an employment reference is given in confidence and the employee makes a subject access request, both the organisation who issues the reference and WWL in receiving it would be exempt from having to provide a copy.
Why are we processing your personal data?
Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to who to appoint to a vacancy.
We need to process data to take steps at your request prior to entering into a contract with you. We may also need to process your data to enter into a contract with you. We also need to process your data to ensure that we are complying with our legal obligations by checking your eligibility to work in the UK prior to employment. Additionally, we have a legitimate interest in processing your personal data during the recruitment process and for keeping records relating to this process.
How WWL will use your information outside of this recruitment management system: Personal File Personal Information collected during the recruitment process is downloaded from this recruitment management system and retained by the Trust for successful applicants only. Information downloaded from the system forms the basis your employee personal file. Information about your employment is collated within this file for the duration of your employment, and for six years thereafter. Electronic Staff Record On commencement of employment with the Organisation, your personal data will be uploaded to the Electronic Staff Record (ESR). ESR is a workforce solution for the NHS which is used by the Organisation to effectively manage the workforce leading to improved efficiency and improved patient safety. Streamlining In accepting employment with the Organisation, you accept that the following personal data will be transferred, in accordance streamlining staff movement principles, if you accept an offer with anther NHS organisation, or your employment transfers to another NHS organisation, or in some cases if you are seconded to another NHS organisation: Personal information (Name, address, NI number etc) – to enable the new NHS employer to verify who you are. Employment information (your grade, employment dates, salary, post, sickness information etc) – to enable the new NHS employer to ensure you are paid correctly and can calculate appropriate NHS holiday and sickness entitlements. Training compliance/competency information – so that you should not need to repeat some nationally recognised training, including statutory and mandatory/core skills training. Full details of the exact data items shared can be supplied if required. Please be advised that immunisation and vaccination data is not currently transferred in all organisations, but may be in the future. However, please be assured that this data will not be shared without your permission – consent will be sought at such a time as the Organisation would like to share that data. Inter Authority Transfer (IAT) IAT is the process by which certain personal data is transferred from one NHS organisation to another when you accept an offer or your employment transfers. NHS organisations have a legitimate interest in processing your data in this way in establishing the employment of a suitable workforce. The streamlining staff movement principles include data sharing arrangements which are aimed at improving efficiencies within the NHS both to make costs savings for Organisations but also to save you time when your employment transfers. Please be advised you have the right to object to your information being shared.