Trac proudly powers the recruitment for
Birmingham Community Healthcare NHS Foundation Trust
About
We provide high quality, accessible and responsive community and specialist services within Birmingham and the West Midlands. We deliver over 100 clinical services, out in peoples homes and in over 200 hospitals, health centres and clinics. We provide services for adults, children, people with learning disabilities, those with rehabilitation needs and also dental services.
Band 5 Executive Assistant
Closed for applications on: 15-May-2024 16:24
Vacancy status: Closed
Closed for applications on: 15-May-2024 16:24
Key details
Location
- Site
- Trust Headquarters
- Address
- 3 Priestley Wharf
- Town
- Birmingham
- Postcode
- B7 4BN
- Major / Minor Region
- Birmingham & The Black Country
Contract type & working pattern
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
Salary
- Salary
- £28,407 - £34,581 per annum
- Salary period
- Yearly
- Grade
- (Band 5)
Specialty
- Main area
- Executive Assistant - Chief Executive Office
- Interview date
- 30/05/2024
Job overview
Provide high level, comprehensive business and administrative support for Trust Chair, Non Executive Directors and Executive Directors to manage the business and administrative function for other designated managers of the Directorate as directed, ensuring a systematic and effective service is delivered.
To be responsible for specific project work as required by the Trust Chair / Director and the Directorate.
To provide a key link between the Trust Chair / Director and his/her direct reports, ensuring that programmes of work are co-ordinated effectively, deadlines are met and that corporate and team working develops throughout the directorate.
Advert
Communicate effectively, confidently and confidentially with all internal and external personnel, including Executive Teams, MPs, ICBs, external organisations and the wider healthcare economy, on a face-to-face basis, by telephone, letter and electronically.
Prioritise all correspondence, emails and enquiries and ensure the Trust Chair / Director is made aware of matters requiring immediate attention. Where appropriate, initiate actions demonstrating a high level of judgement around confidentiality and priorities, without reference to the Director.
Arrange meetings, appointments, travel (local and foreign) and organise events for the Trust Chair / Director.
Be responsible for developing and maintaining a database for members of staff who directly report to the Trust Chair / Director for sickness and absence returns. Ensure that deadlines are achieved for completion of monthly returns for staff members to Payroll Department.
Create and maintain personal staff files for the Trust Chair / Director’s Direct Reports ensuring confidentiality at all times.
Organise/administer Recruitment and Selections procedures, appointments, employee detail changes, notification to payroll and induction arrangements.
Working for our organisation
IMPORTANT
- Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process.
- Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address.
Be Part of Our Team...
BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.
Detailed job description and main responsibilities
The postholder will hold the position of Executive Assistant to the Trust Chair, Non Executive Directors and Executive Directors within the Corporate Executive Department to provide comprehensive and efficient secretarial and administrative support.
This is an important role, interfacing on a regular basis with the Board, the Executive Team, senior managers and a wide variety of Trust staff and external organisations/individuals.
Person specification
Application Form
Essential criteria
- Minimum RSA II Typing/Word Processing or equivalent skills
- Extensive Microsoft Office knowledge and usage
- Previous Corporate Executive Experience
Desirable criteria
- Experience of Board level minute taking
- Flexible and adaptable approach
Role Requirement
Essential criteria
- Minimum RSA II Typing/Word Processing or equivalent skills
- Extensive Microsoft Office knowledge and usage
- Excellent level of general education – English language and numerate
- Educated to Degree Level
Desirable criteria
- Experience of Board level minute taking
- Skills and Knowledge
- Resilience and ability to handle high workload
Shortlisting Requirements
Essential criteria
- Minimum RSA II Typing/Word Processing or equivalent skills
- Extensive Microsoft Office knowledge and usage
- Educated to Degree Level
- Previous C-Suite Experience
Desirable criteria
- Experience of Board level minute taking
- Flexible and adaptable approach
Further details / informal visits contact
- Name
- Alison Carrington
- Job title
- Executive Office Mng & Business Assistant to CEO
- Email address
- [email protected]
- Telephone number
- 07751 726 451
No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
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