Pan fyddwch yn cyflwyno eich cais, bydd yr hysbysiad preifatrwydd canlynol yn berthnasol:
Mae eich data yn cael eu casglu gan Birmingham and Solihull Mental Health NHS Foundation Trust, y gellir dod o hyd i'w hysbysiad preifatrwydd yma.
Y rheolydd data ar gyfer yr wybodaeth hon yw Birmingham and Solihull Mental Health NHS Foundation Trust. Darperir y system tracio ceisiadau hon gan Civica UK Ltd (https://www.civica.com/en-gb/product-pages/trac/) fel prosesydd data.
I wneud ymholiad, cais am yr wybodaeth bersonol a gedwir amdanoch yn rhan o'r broses hon, neu i drefnu i gywiro unrhyw gamgymeriadau, gallwch gysylltu naill ai â'r tîm sy'n ymdrin â'ch cais neu â'r Swyddog Diogelu Data ([email protected]).
What information do we collect about you? The Trust collects and processes a range of information about you. This includes the following information: • your name, address and contact details which includes email addresses, telephone numbers, date of birth and gender • the terms and conditions of your employment • details of your qualifications, skills, experience and employment history which includes start and end dates with previous employers and with the Trust • information about your remuneration, including entitlement to benefits such as pensions or insurance cover • details of your bank account and national insurance number; • information about your marital status, next of kin, dependents and emergency contacts; • information about your nationality and entitlement to work in the UK; • information about your criminal record; • details of your schedule (days of work and working hours) and attendance at work; • details of periods of leave taken, including holiday, sickness absence, family leave, sabbaticals etc. • details of any disciplinary or grievance procedures in which you have been involved, including any warnings issued to you and related correspondence; • assessments of your performance, including appraisals, performance reviews and ratings, performance improvement plans and related correspondence; • information about medical or health conditions, including whether or not you have a disability for which the trust needs to make reasonable adjustments; and • equal opportunities and monitoring information including information about your ethnic origin, sexual orientation, health and religion or belief. The Trust may collect this information in a variety of ways e.g. data may be collected through job application forms or CV’s etc. In some cases, the Trust may collect personal data about you from third parties, such as references supplied by former employers, information from credit reference agencies and information from criminal records checks permitted by law. How do we keep your records confidential? By law, the Trust must ensure it keeps your personal information confidential in accordance with the common law duty of confidence. Recent changes in Data Protection law impose greater obligations on organisations who use and collect personal information. The Trust also has a responsibility to manage your records appropriately in accordance with the Records Management Code of Practice for Health and Social Care 2016 which sets out the steps that organisations must, should and may take to ensure that confidential information is handled appropriately. Why do we process your personal data? The Trust needs to process data in order to enter into an employment contract with you and meet its obligations under your employment contract. For example, it needs to process your data to provide you with an employment contract and pay you in accordance to it. The Trust may need to process data to ensure that it is complying with its legal obligations particularly under the Data Protection Act 2018. Data Processing is required to check an employee's entitlement to work in the UK, deduct tax and to comply with health and safety laws to enable you to take periods of leave to which you are entitled to. In other circumstances, The Trust has a legitimate interest in processing personal data before, during and after the end of the employment relationship. The processing of employee data permits the trust to: • undertake recruitment and promotion processes • maintain accurate and up-to-date employment records and contact details • operate and keep a record of disciplinary and grievance processes • operate and keep a record of employee performance • operate and keep a record of absence and absence management procedures • obtain occupational health advice to ensure it complies with duties in relation to individuals with disabilities, meet its obligations under health and safety law and ensure employees receive pay or other benefits they are entitled to • operate and keep a record of other types of leave • ensure efficient HR and business administration • provide references on request for current or former employees • respond to and defend legal claims • maintain and promote equality and diversity in the workplace In some circumstances, data can be categorised as that of a ‘special category’. Special category personal data includes information about health or medical conditions and is processed to carry out employment law obligations. The Trust processes other special categories of personal data such as information about sexual orientation, ethnicity or origin, health, religion or belief. This is processed for the purpose of equal opportunities monitoring. Your rights The GDPR provides the following rights for individuals: 1. The right to be informed 2. The right of access 3. The right to rectification 4. The right to erasure 5. The right to restrict processing 6. The right to data portability 7. The right to object 8. Rights in relation to automated decision making and profiling More information on individual rights can be found at the Information Commissioner’s Office whose details are below. Access to records An individual has the right to request access to or copies of, information we hold about them. This is in line with Data Protection Act. If you would like to know what information we hold about you, please address your request to the Trust’s Data Protection Officer. In accordance with Data, you have the right to receive a copy of the information you request free of charge. However, we reserve the right to charge a ‘reasonable fee’ when a request is manifestly unfounded or excessive, particularly if it is repetitive. We may also charge a reasonable fee to comply with requests for further copies of the same information. In some cases, we may refuse your request. This should only happen if we believe that seeing parts of the information we hold could cause you serious harm, cause harm to another person, or if your records would give personal information about someone else. Where requests are deemed manifestly unfounded or excessive, we reserve the right to refuse to respond. If the Trust refuses to respond to a request, we will explain why and will inform you of your right to complain to the supervisory authority. Further information To learn more about how we use your information, please contact the Trust’s Head of Information Governance/Data Protection Officer. Head of Information Governance/Data Protection Officer Information Governance Team Birmingham and Solihull Mental Health NHS Foundation Trust Unit 1, B1, 50 Summer Hill Road Birmingham B1 3RB Email: [email protected] Regulatory information Please note, the Trust’s ICO’s number is: Z7693877 For further guidance or information, please contact the Information Commissioner’s Office via their website or address: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow SK9 5AF Website: https://ico.org.uk/