Trac proudly powers the recruitment for
United Lincolnshire Teaching Hospitals NHS Trust

About
The United Lincolnshire Teaching Hospitals NHS Trust (ULTH) is one of the largest trusts in the country. Through four main hospitals we provide a comprehensive range of hospital-based medical, surgical, paediatric, obstetric and gynaecological services to the 700,000 people of Lincolnshire.
We provide a wide range of healthcare services delivered by 8,600 highly trained staff and volunteers. Our services cost over £400m each year to provide and we invest around £18m each year in improving our clinical services by replacing and upgrading our medical equipment, modernising our estate and facilities and improving our information and technology infrastructure. In an average year, we treat more than 180,000 A&E patients, nearly half a million outpatients and almost 100,000 inpatients.
Contact
- Address
- Recruitment Service
- Lincoln County Hospital
- Greetwell Road
- Lincoln
- Lincolnshire
- LN2 5QY
- Contact Number
- (01522) 597736
Health Roster System Analyst - Band 5
Closed for applications on: 12-Jun-2024 00:01
Vacancy status: Closed
Closed for applications on: 12-Jun-2024 00:01
Key details
Location
- Site
- Lincoln County Hospital
- Address
- Greetwell Road
- Town
- Lincoln
- Postcode
- LN2 5QY
- Major / Minor Region
- Lincolnshire
Contract type & working pattern
- Contract
- Fixed term: 12 months (Secondment also considered with releasing manager approval)
- Hours
- Full time - 37.5 hours per week (The service operates 07:30 - 20:00 365 days per year)
Salary
- Salary
- £28,407 - £34,581 per annum
- Salary period
- Yearly
- Grade
- (NHS AfC: Band 5)
Specialty
- Main area
- HealthRoster & Staff Bank [Staffing Solutions Service]
We recognise that outstanding care can only be delivered through our people. We want to attract people who can help us deliver our vision. We want in return to help people achieve what they wish in their careers in the NHS at ULTH.
We are always keen to welcome highly skilled, committed and compassionate individuals to our hospitals – people who put patients at the heart of everything they do and are ready to help us achieve our vision.
Our values guide everything we do. They are:
- Patient-centred – Putting patients at the heart of everything we do, listening and responding to their needs and wishes.
- Safety – Following ULTH and professional guidelines. Speaking up to make sure patients and staff are safe from harm.
- Excellence – Striving to be the best that we can be. Innovating and learning from others.
- Compassion – Caring for patients and their loved ones in ways we would want for our friends and family.
- Respect – Behaving and using language that demonstrates respect and courtesy to others. Zero tolerance to bullying, inequality, prejudice and discrimination.
If you believe in them too, then you are ready to join the ULTH team.
We’ve taken great pride in building working environments where staff always feel valued, cared for and part of a team. Without doubt this is a challenging yet very rewarding job that is at the centre of health and care in Lincolnshire - making a positive difference to our patients.
Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £710 million (22/23) and we employ nearly 8,600 people.
Our Board have recently agreed a new vision statement – “Outstanding Care Personally Delivered” – stating their ambition for our Trust to be among the best.
We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.
Our latest CQC report increased our ratings for being effective and well-led from ‘Requires Improvement’ to ‘Good’. Our rating for caring remained as ‘Good’.
This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.
So, what is in it for you?
- Flexible working: Depending on the needs of your role, we will consider requests for flexible and/or part-time working for whatever reason you should need it. We recognise flexible working will not look the same for everyone, because it depends on the nature of the role and the needs of the individual.
Types of flexibility could include:
- Part-time - less than 37.5 hours per week.
- Off-site/remote working - working from home or other sites for part or all the week.
- Compressed hours – usually full-time hours but over fewer days or shifts.
- Staggered hours – having different start and finish times.
- Set shift patterns – to allow for predictability
- NHS Pension: A generous and flexible pension scheme with contributions from us as your employer fully protected against inflation and guaranteed by the government
- Annual Leave: Starting at 27 days a year, rising to 33 days after 10 years plus eight bank holidays (for staff covered by Agenda for Change) For Medical Workforce positions (Consultant and Specialty Doctor), the full-time entitlement commences from 32 days per annum. For all other Medical Workforce positions, the full-time entitlement commences from 27 days per annum.
- Bank working: The chance to work extra hours at enhanced rates and we will pay you weekly too, ideal if your income needs a quick boost.
In addition, there is more.
- Family & Childcare: Including on-site nurseries at Lincoln County Hospital and Pilgrim Hospital Boston, maternity, paternity, adoption & shared parental leave following a set period of employment.
- Health & Wellbeing: including counselling, mental health first aid, physiotherapy, eye tests.
- Learning & Development including Lincolnshire Talent Academy, leadership training, medical education, clinical education, Lincolnshire clinical research
- Financial support and benefits including Cycle2Work, car lease scheme, home electronics. Free on-site parking and free tea and coffee and the ability to save and borrow through your salary.
- Rewards & Recognition including staff awards, long service awards, retirement awards, examples of excellence and staff lottery.
Enjoy a better quality of life in one of the UK’s most welcoming counties. Whether you’re taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire welcomes everyone. Discover a range of rewarding health and social care careers in a county that’s friendly, fascinating, affordable and brimming with everything you need to live a happy life. Visit beinlincolnshire.com to find out more.
Job overview
The HealthRoster System Analyst will facilitate day-to-day support to system users, providing training and act as a visible and accessible point of contact for advice, guidance and support on all aspects of HealthRoster & associated systems. [HealthRoster; SafeCare LIVE; Roster Perform; Employee On-Line & Bank Staff.
To manage on a day-to-day basis the administration of the Trust’s HealthRoster suite of systems to ensure managers are able to use the systems to their full potential.
Work independently without day to-day supervision, seeking advice and support as appropriate.
Develop and maintain Standard Operating Procedures (SOPs) for all processes around the HealthRoster suite of systems.
Advert
To provide advice on HealthRoster and Temporary Staffing workforce policy and its implementation, suggesting changes to the policy as appropriate.
Input user requests for support on to relevant logs ensuring data is kept current and an audit trail is maintained.
Manage and facilitate specific work programmes as delegated, ensuring that key milestones and outputs are achieved and risks are identified and addressed
Provide data/reports as required by Director of Nursing, Lead Nurses, Ward Managers, Department leads and their deputies.Collect and prepare activity data as required including efficiency indicators on roster production, utilisation of staff and performance of the software.
To lead on analysis and audit of information produced by the HealthRoster Suite of Systems.
Train and support new team members of the team in the sage of the HealthRoster Suite of Systems, HealthRoster policies and procedures, the role of HealthRoster and its function within the Trust.
Working for our organisation
Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £643 million (20/21) and we employ nearly 8,500 people.
Our Board have recently agreed a new vision statement – “Outstanding Care Personally Delivered” – stating their ambition for our Trust to be among the best.
We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.
Our latest CQC report increased our ratings for being effective and well-led from ‘Requires Improvement’ to ‘Good’. Our rating for caring remained as ‘Good’.
This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.
Detailed job description and main responsibilities
What should you do next?
Have a look at the job description, and if you like what you see, then apply today. Don’t miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!
ULTH recognises that everyone is different, and values the unique contribution that individual experiences, knowledge and skills make in delivering quality healthcare and becoming a model employer. We are committed to transforming our organisational culture by actively committing to implementing the Trust Single Equality Scheme, and other policies, such as the Dignity in Care policy and the Dignity at Work policy. We will continue to promote equality and challenge discrimination in all service provision, recognising and meeting the needs of the diverse communities we serve. We will strive to provide an environment in which people want to work and to be a model employer leading in good employment practice.
We are a People Promise exemplar site, for more information on the NHS People Promise - NHS England » Our NHS People Promise
As a responsible employer ULTH would encourage staff wishing to join the Trust to take up the COVID vaccination as this continues to remain the best line of defence against COVID19
Please note that we do not accept CVs.
Due to the high volume of applications we receive, ULTH reserves the right to close this advert prior to the closing date.
No DBS fees to pay: Successful candidates will have DBS applications applied for & paid by ULTH where applicable. There is no requirement to reimburse ULTH for this cost.
We welcome applications from the UK Armed Forces Community. On the application form please tick “Member of the Armed Forces Community” if the below applies to you.
You are:
- A Service Leaver
- A Veteran
- A Military Reserve
- A Cadet Force Adult Volunteer
- Partner/Spouse of those Serving NB: partners/spouses are only eligible whilst their partner is serving in the Armed Forces
Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete.
Applicant requirements
Person specification
Qualifications
Essential criteria
- • Educated to degree level or has equivalent knowledge gained through work experience.
- • Highly experienced ‘expert’ in the use of the HealthRoster Suite of Applications
- • Highly experienced in the ability to use a variety of software packages, specifically MS Excel & MS Access.
Desirable criteria
- • Allocate – Certified Professional Award
- • Administration related qualification, NVQ level 4 or equivalent
- • European Computer Driving Licence [ECDL] or equivalent
Previous Experience
Essential criteria
- • Demonstrable recent experience of working as a Systems Administrator or equivalent and be expert at creating and analysing data, reacting effectively to changing situations, prioritising a high workload.
- • Experience of working in Customer related environment and be competent in resolving issues and problems
- • Experience of working in and supporting the delivery of continual service improvement as part of small or large projects.
- • Experience of delivering training either by face to face, over the phone, or via other methods (i.e. Skype)
- • Good knowledge of people and corporate data and how it flows and connects within an organisation and supports HR processes.
Desirable criteria
- • Experience of working in the NHS and an understanding of Health Care grades, budgets *& establishments
- • An understanding of the role of the Staff Bank – its functions and requirements and software system
- • Knowledge NHS staff groups, national workforce data set and pay codes
Skills
Essential criteria
- • Excellent attention to detail and accuracy working with complex numerical and textual data
- • Independently, able to resolve system and data queries both basic and complex. Proven ability to ask the right questions and collate data to understand customer need.
- • Excellent interpersonal skills and an ability to communicate both verbally and written at all levels effectively.
- • Deal with people efficiently and effectively and work in a multi professional team
- • Highly confident in ability to train staff in the use of the HealthRoster Suite of Applications.
- • Highly experienced in the ability to use a variety of software packages, specifically MS Excel & MS Access
- • Proven ability to proactively manage own time and workload, often with competing priorities
- • Proven analytical sills, demonstrable experience of problem solving.
Desirable criteria
- • Evidence of a flexible approach to work.
- • Experience in the recruitment and selection of Staff
- • Ability to present complex information to a variety of audiences, verbally and in written reports
Specific Requirements
Essential criteria
- • Ability to work under pressure
- • Excellent telephone manner.
- • Ability to meet the travel requirements of the post including working across Trust Sites as required.
- • Proven ability to form professional relationships with wide range of internal and external stakeholders.
- • Demonstrable ability to evaluate, develop, plan and implement new or change existing business processes, systems and procedures.
- • Is highly logical and able to articulate the reasoning behind decisions with evidence
Further details / informal visits contact
- Name
- Alison Thorpe
- Telephone number
- 01522 597697
No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
You can search for similar jobs on the employer's job board, or visit our national jobs board Health Jobs UK.