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UK Health Security Agency
About
The UK Health Security Agency (UKHSA) will be responsible for planning, preventing and responding to external health threats, and providing intellectual, scientific and operational leadership at national and local level, as well as on the global stage. UKHSA will ensure the nation can respond quickly and at greater scale to deal with pandemics and future threats.
Pensions Supervisor
Accepting applications until: 01-Aug-2024 23:59
Vacancy status: Open
Accepting applications until: 01-Aug-2024 23:59
Key details
Location
- Gwefan
- Birmingham, Leeds, London, Liverpool
- Cyfeiriad
- Birmingham, Leeds, London, Liverpool
- Tref
- Birmingham, Leeds, London, Liverpool
- Cod post
- E14 4PU
- Major / Minor Region
- London
Contract type & working pattern
- Contract
- Permanent
- Oriau
- Full time
- Part time
- Job share
- Flexible working
Salary
- Cyflog
- £30,473 - £41,478 Per annum Pro Rata
- Cyfnod cyflog
- Yearly
- Gradd
- (Civil Service: Higher Executive Officer (HEO))
Specialty
- Prif leoliad
- Pensions Team
The United Kingdom Health Security Agency (UKHSA) is a system leader for health security; taking action internationally to strengthen global health security, providing trusted advice to government and the public and reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.
UKHSA’s remit, as an agency with a global-to-local reach, is to protect the health of the nation from infectious diseases and other external threats to health. As the nation’s expert national health security agency UKHSA will:
- Prevent: anticipate threats to health and help build the nation’s readiness, defences and health security
- Detect: use cutting edge environmental and biological surveillance to proactively detect and monitor infectious diseases and threats to health
- Analyse: use world-class science and data analytics to assess and continually monitor threats to health, identifying how best to control and mitigate the risks
- Respond: take rapid, collaborative and effective actions nationally and locally to mitigate threats to health when they materialise
- Lead: lead strong and sustainable global, national, regional and local partnerships designed to save lives, protect the nation from public health threats and reduce inequalities.
Trosolwg o'r swydd
We are looking for a Pension Supervisor to manage a high quality, customer focused, effective and efficient pension service to all UKHSA staff. This will involve providing extensive technical pensions support to the pensions team and stakeholders across the business to ensure compliance.
The role provides advice to senior management and staff in relation to pension legislation, HMRC regulations and various pension scheme rules. You will support the Pensions Manager on pension matters relating to administrative and operational matters of all UKHSA pension schemes.
The post holder will develop, manage and monitor systems and procedures aimed at ensuring the provision of an effective and efficient pension service. The role will lead on pension projects and support related programmes of work.
Advert
- Provide extensive technical pensions experience for the NHS and/or the Civil Service Pension Scheme. Oversee all technical pension areas, translate legislation and governance changes, provide departmental support for any technical queries.
- Lead on the implementation of changes in accordance with legislative changes, liaise with stakeholders across the business to ensure compliance; and support internal departments on technical matters.
- Lead on pension projects by formulating and writing project scope proposals and delivering desired project outcomes.
- Manage and lead the Pension Administrators (in the absence of the Pensions Team Leader) and ensure they complete their work in a timely and accurate manner.
- Responsible for resolving complex pension issues promptly and for keeping employees and managers informed of progress with dealing with pension queries and issues.
- Undertake the calculation of a variety of payments (e.g. redundancy, Voluntary retirement / Exit)
- Maintain accurate and timely pension input. Maintain data using advanced Excel techniques to prepare, secure and submit returns to third parties.
- Establish and maintain pension records for scheme numbers and providing returns to pension providers in accordance with employer administration requirements and annual procedures.
Please see full details on the Job description attached.
Gweithio i'n sefydliad
We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce. UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
The UKHSA People Group plays a key role in supporting the business through change as we build our organisation and ensure we recruit and retain the very best people to achieve our vision.
Our people and culture are integral to our organisation’s identity and the success of our strategy, policy, and operations for protecting the public requires recruiting, developing, and retaining high-calibre people in all areas and ensuring they work well together. This means a customer-focused, solution-driven delivery of priorities across the whole HR spectrum - at the same time as undergoing our own restructure to ensure we are appropriately sized and skilled to deliver and excel.
This is an exciting role within the People Group (HR) in UKHSA, working within the Payroll and Pensions Team.
Our Pensions Supervisor will manage a team of Pensions Officers to deliver a high quality, customer focused, proactive and efficient operational Pensions service to meet UKHSA priorities.
Have managerial oversight of the Pensions Team (BAU, MAPs and Transition) looking after all general AA-G6, SCS & Medical and Dental pay and conditions.
You will have direct line management of EO’s while managing the day to day development, implementation and monitoring of appropriate and effective pension processes, policies and standards to ensure consistency and fairness throughout UKHSA.
You will work closely with the Payroll Manager, HR Admin Manager and Recruitment Managers to ensure effective, integrated working quality of service between recruitment, payroll and pensions, and HR administration functions.
Providing proactive and visible pensions support to managers and their teams in accordance with service level agreements and KPI’s. Always ensuring pension reports are completed accurately and meet internal and external deadlines.
Essential Criteria:
You will be assessed on the below (8) essential criteria's, which have been selected from the Job Description.
- Post graduate management qualification or able to demonstrate equivalent competence to that level.
- Significant experience of working in pension administration and operating an integrated HR/payroll/pensions system.
- Experience of managing a team.
- Intermediate skill in Microsoft Word, Microsoft Excel, and PowerPoint
- Works within set routines with little direction.
- Demonstrate an understanding of NHS Pensions Scheme Regulations and/or My Civil Service Pension Scheme Regulations.
- Previous experience of working in a Pension role with a level of supervision.
- Able to demonstrate working with GAD/DH/HMRC/MyCSP/NHS Pensions.
Desirable criteria
- Knowledge of employment law
- Knowledge of ESR
Selection Process Details
This vacancy is using Success Profiles and will assess your Behaviours, Experience and Technical skills.
Stage 1: Application & Sift
You will be required to complete an application form. You will be assessed on the above listed essential criteria, and this will be in the form of a:
- CV/ Application form (‘Employer/ Activity history’ section on the application)
- 1500 word Statement of Suitability
This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.
The CV / Application form and Statement of Suitability will be marked separately, and you must pass both to move forward to interview.
If you are successful at this stage, you will progress to interview & assessment
Please do not exceed 1500 words. We will not consider any words over and above this number.
Feedback will not be provided at this stage.
Stage 2: Interview
You will be invited to a (single) remote interview.
Behaviours will be tested at interview.
The Behaviours tested during the interview stage will be:
- Seeing the Big Picture
- Making Effective Decisions
- Leadership
Interviews will be held week commencing TBC. Please note, these dates are subject to change.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Location information
UKHSA operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's locations (Birmingham, Leeds, Liverpool, and London). Specialist or regional roles will be based at the appropriate UKHSA site.
Eligibility Criteria
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).
Disability Confident scheme
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Reserve List
Candidates who pass the interview criteria but are not offered a post will be kept on a reserve list for 12 months and may be contacted if similar roles become available.
If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.
Security Clearance Level Requirement
Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.
Working for the Civil Service:
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.
It’s important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:
- life sentences
- arson
- sexual offences
- hate and terror offences
Some departments will also consider the specific offence against the nature of the business, i.e., a conviction for fraud may rule you out for a finance role.
If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.
Starting salary
Entrants to the Civil Service are expected to start on the minimum of the pay band.
The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase.
Either case is determined by whichever is the highest.
For further details please refer to the Information Sheet - Starting Salaries & Benefits attachment.
IMPORTANT - PLEASE READ
Your application may be rejected and/or you may be subject to disciplinary action if evidence of plagiarism is detected. Examples of plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence (AI), as your own.
This is a Non-Reserved post under the Civil Service Nationality Rules. To be eligible for employment in the UK Civil Service applicants must meet the Civil Service Nationality Rules (CSNRs) which operate independently of and additionally to the Immigration Rules. Applicants must also meet necessary security and vetting requirements, along with any other relevant pre-employment checks.
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
For more information on job nationality requirements and the right to work in the UK, see the Civil Service Nationality rules (opens in a new window) and the UK Visas and Immigration rules (opens in a new window)
For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest.
The Civil Service pay structure and progression is different from NHS Agenda for Change (AfC), most local authority pay grades and other systems that have annual pay increments. For further details, please refer to the Information Sheet- Starting Salaries & Benefits attachment.
For AfC or Medical/Dental posts, you must have the correct professional registration to be appointed. The pay will follow the AfC or Medical & Dental terms & conditions. You may be asked to provide evidence of previous service whilst we are conducting pre-employment checks to determine your starting salary.
For Temporary Appointments, if you are not currently a civil servant, you will take up the post on a Fixed Term appointment. If you are an existing Civil Servant, based outside of the UKHSA, you will take up the post as a loan. If you are an existing UKHSA member of staff, you will take up the post as either a level transfer or a temporary promotion as per the UKHSA’s Pay policy.
Given the nature of the work of the UKHSA, as a Category 1 responder under the Civil Contingencies Act, you may be required in an emergency, if deemed a necessity, to redeploy to another role at short notice. You may also be required to work at any other location, within reasonable travelling distance of your permanent home address, in line with the provisions set out in your contract of employment.
Late Applications will unfortunately not be considered.
The Civil Service embraces diversity and promotes equality of opportunity. The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles (attached as a supporting document).
If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: [email protected] If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website here.
Reserve List - If more than the required number of suitable candidates pass the interview criteria, you may be kept on a reserve list for 12 months subject to your agreement. You may be contacted, in merit-order, if similar roles with closely matching essential criteria become available and the department choose to appoint from a reserve list.
Interview expenses will not be reimbursed.
UKHSA is required to check employment and/or education history covering three consecutive years. Please ensure you give details of at least two different referees, even if you were employed in one company for three years or more.
If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system. Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.
Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
Benefits of working at UKHSA include:
- Generous annual leave:
-26 days for the first 5 years of continuous service
-28 days after 5 years of continuous service
-32 days after 10 years of continuous service
-Plus public holidays and one privilege day for the King’s birthday - Access to a generous Defined Benefit pension scheme with employer contributions.
- Access to a cycle-to-work salary sacrifice scheme, season ticket advances and payroll giving.
- Access to a retail discounts and cashback site.
- We also promote flexible working patterns (part-time, job-share, condensed hours). UKHSA views flexible working as essential in enabling us to recruit and retain talented people, ensuring that they are able to enjoy a long-lasting career with us. All employees have the right to apply for flexible working and there are a range of options available including working from home, compressed hours and job sharing.
- We also offer a generous maternity/ paternity and adoption leave package.
Hybrid Working
UKHSA operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce.
As a hybrid worker, you will usually spend a minimum of 60% of your contracted hours (averaged over a month) working at one of UKHSA's locations (approximately 3 days a week pro rata) and the rest of your time working from home.
Disability Confident Scheme
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme for candidates with disabilities who meet the minimum selection criteria at sift to ensure these candidates are invited to interview. If you wish to be included in this scheme please tick the box on your application form.
Reasonable Adjustments
The Civil Service is committed to making sure that our selection methods are fair to everyone.
To help you during the recruitment process, we will take into account any reasonable adjustments that could help you.
An adjustment is a change to the recruitment process or an adjustment at work.
This is separate to the Disability Confident Scheme.
If you need an adjustment to be made at any point during the recruitment process you should:
Contact the recruitment team in confidence as soon as possible to discuss your needs.
You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/
Person specification
CV/Application Form
Meini prawf hanfodol
- CV/Application Form
Statement Of Suitability
Meini prawf hanfodol
- Statement Of Suitability
Behaviour
Meini prawf hanfodol
- Seeing the Big Picture
- Making Effective Decisions
- Leadership
Documents
- Job Description (PDF, 608.3KB)
- Civil Service Recruitment Principles (PDF, 2.6MB)
- Civil Service Nationality Rules (PDF, 195.3KB)
- Application Form Guidance Notes (PDF, 77.3KB)
- Information Sheet - Starting salaries and benefits (PDF, 129.4KB)
- Information Sheet - Selection Process (PDF, 110.1KB)
- Working at UKHSA and your benefits (PDF, 219.2KB)
Further details / informal visits contact
- Enw
- Elizabeth Amaihian
- Teitl y swydd
- Resourcing Support
- Cyfeiriad ebost
- [email protected]
- Gwybodaeth i gefnogi eich cais
For queries relating to your application please contact [email protected], for queries relating to the role please contact [email protected]
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