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Tees, Esk and Wear Valleys NHS Trust
About
We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.
From education and prevention, to crisis and specialist care —our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.
We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.
We’re committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.
We won’t rest until everyone in our region has the mental health care they need, to lead their best possible life.
Digital Project Officer - EPR/transformation
Closed for applications on: 10-Jul-2024 00:01
Vacancy status: Closed
Closed for applications on: 10-Jul-2024 00:01
Key details
Location
- Site
- Flatts Lane Centre
- Address
- Flatts Lane
- Town
- Middlesbrough
- Postcode
- TS6 0SZ
- Major / Minor Region
- Durham
Contract type & working pattern
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (monday - Friday)
Salary
- Salary
- £28,407 - £34,581 per annum
- Salary period
- Yearly
- Grade
- (NHS AfC: Band 5)
Specialty
- Main area
- Digital and Data
- Interview date
- 23/07/2024
We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.
From education and prevention, to crisis and specialist care —our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.
We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.
We’re committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.
We won’t rest until everyone in our region has the mental health care they need, to lead their best possible life.
Job overview
The successful post holder will be working as a Digital Project Officer in the Clinical Digital Transformation Team who are responsible for supporting all clinical change within digital and data services.
The post holder will provide organisational, administrative and task support for any projects and workstreams. They will act as the first point of contact for any team enquiries and related workstreams. They will support with coordinating workstreams, monitoring of progress and associated documentation and administration.
Advert
To provide administrative , organisational and task support (eg Process
Mapping, Testing of developments, system administration, fault/issue
logging)for a programme and/or project(s) and related work streams.
To act as a first point of contact for all internal and external enquiries about the programme and the projects/work streams within it.
To manage one or more work streams within the programme or project and escalates to the Project Lead or Manager any deliverables which will not be achieved as planned.
To support the project manager(s) or Project Lead in monitoring the progress of projects.
Oversees the maintenance and updating of the information libraries and databases across the programme/project(s), providing summary reports as required.
May organise governance meetings required by the Programme/Project
Management Frameworks.
To promote at all times a positive image of people with mental health conditions and learning disabilities.
To promote at all times a positive image of the IT Department and the wider Trust
Due to the nature of the role it is essential that applicants are able to travel independently across the locality and have access to a suitable vehicle for business purposes. If necessary, adjustments can be considered in accordance with the Equality Act 2010.
Working for our organisation
Our Journey to Change sets out why we do what we do, the kind of organisation we want to be and the three big goals we’re committing to.
It was co-created with patients, carers, colleagues and partners .
What do we want to achieve?
We want people to lead their best possible lives.
Our values
The most important way we will get there is by living our values all of the time:
- We are respectful
- We are compassionate
- We are responsible
Our big goals
We are committed to three big goals:
- To co-create a great experience for our patients, carers and families.
- To co-create a great experience for our colleagues
- To be a great partner
The team are a small team within the digital and data department and are made up of nursing and AHP professionals. The team were formed as part of the EPR programme but will remain as a permanent team within the department to support clinical changes to systems but also improve the engagement and liaison between clinical services and D&D.
Detailed job description and main responsibilities
Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.
If the contract type on the vacancy states 'Fixed Term' this would mean the vacancy is being advertised to address a temporary need for the duration stipulated on the advert, however, in the event that permanent funding is secured for the post the successful applicant will be confirmed in post on a permanent basis.
Internal applicants must ensure that prior to applying they have agreement from their current line manager that they can be released on a secondment basis.
We are aware that Artificial Intelligence (AI) technology is increasingly being used to generate responses for application forms. Applications for this role should be written by the applicant and if, during shortlisting, a Recruiting Manager believes AI has been used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.
Newly Qualified Nurses
All band 5 nursing positions are only open to those candidates who already have their NMC registration in place and have successfully completed a preceptorship programme. Please note: Newly qualified applicants or those due to qualify will be recruited via a separate process, for more information about this process please contact: [email protected]
TEWV encourages and supports all staff to be vaccinated as this remains the best line of defence against COVID19.
Tees, Esk and Wear Valleys NHS Foundation Trust is committed to the protection of staff, service users and visitors to the Trust from second hand smoke and currently operates a no smoking policy which ensures all buildings and grounds are smoke free.
We are an equal opportunities employer and welcome applications from individuals who have experience of mental ill health or learning disabilities. Our service users and carers tell us our staff should be consistently concerned with maintaining and improving care with pride, empathy and compassion.
This job advert may close as soon as sufficient suitable applications have been received. If interested please apply for this post as soon as possible.
In order for your application to be successfully processed we will require references from your current and previous employer(s) which must cover a minimum period of three years. Please ensure that the reference section of your application is completed appropriately giving the address, telephone number and work email address of each of your current and previous line manager(s). If this section is not fully completed your application may not be processed.
If your application is successful, the information you give on your application form will be used to create and be retained on your electronic staff record and to provide access to core Trust systems.
Please note that if the post you are applying for requires a DBS check, you will be required to also subscribe to the DBS Update Service, if successful, and thereafter renew your subscription each year. The Trust will reimburse the subscription fee.
After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, that as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to Tees Esk and Wear Valleys NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.
Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Browse: Work in the UK - GOV.UK (www.gov.uk).
Please provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk). Your current immigration status will not be considered as part of the shortlisting or interview process.
Please note that not everyone needs a ‘Skilled Worker’ visa. If you are applying for a vacancy in health or adult social care, you may be eligible to apply for the Health and Care Worker visa instead.
We are able to offer sponsorship for a Health and Care Worker or Skilled Worker visa, subject to candidate and position eligibility. Please review the job eligibility guidance for skilled workers here: Skilled Worker visa: Your job - GOV.UK (www.gov.uk) and for the Health and Care Worker visa here: Skilled Worker visa: eligible healthcare and education jobs - GOV.UK (www.gov.uk)
Please note: if the job you are applying for does not meet the eligibility criteria above, we will be unable to offer you sponsorship and you will need to explore whether you may be eligible to apply for an alternative immigration route which will secure your right to work in the UK before you apply. If you are in the UK already on a visa, please ensure you have no restrictions that would prevent you from taking this post.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Person specification
Qualifications
Essential criteria
- Degree in a relevant subject or equivalent experiential learning
Desirable criteria
- Project or Programme Management certification
Experience
Essential criteria
- Demonstrable experience of providing administrative or project support within an office or project environment
- Demonstrable experience of managing a defined piece of work including: o Planning o Monitoring essential tasks and taking appropriate action o Meeting deadlines o Using Microsoft packages o Writing reports o Effective communication o Note or minute taking o Adhering to defined procedures and guidelines, audit
- Team working
Desirable criteria
- Experience of working in NHS
- Experience of working in a Programme or Project Office
- Experience of organising meetings/conferences/ workshops
Knowledge
Essential criteria
- Understanding of programme/project working principles and tools
- Understanding of the Trust’s Programme/Project Frameworks (within agreed timescale)
- Understanding of the Trust’s Quality Improvement System (QIS) within agree timescale
- Understanding of the principles of change management
Desirable criteria
- Knowledge of current EPR/systems used by the trust
Skills
Essential criteria
- Able to type and input data accurately and efficiently.
- Able to use Microsoft office applications effectively
- Ability to communicate effectively to a wide range of people
- Able to motivate or persuade people to followa course of action
- Able to time manage, prioritise and organise effectively
- Able to take decisions within the scope of the role and escalate as appropriate
Desirable criteria
- Able to confidently chair meetings/ support chair
Personal Attributes
Essential criteria
- Able to work in accordance with the Staff Compact and Trust Values and Behaviours
- Committed to continual quality and service improvement
- Self-aware and committed to continual professional and personal development. Able to accept and respond positively to feedback from supervision
- Resilience under pressure
- Committed to promoting a positive image of people with mental health conditions or learning disabilities
- Committed to promoting a positive image of the Programme/Project.
Other Requirements
Essential criteria
- Ability to travel independently in accordance with Trust policies and service need
Further details / informal visits contact
- Name
- Gemma Pickering
- Job title
- Head of EPR
- Email address
- [email protected]
- Telephone number
- 07741274007
No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
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