Governance and Corporate Affairs Officer

Detailed job description and main responsibilities

• Maintain appropriate project documentation and libraries for various governance projects
• Co-ordinate and review external assessments, reports and compliance requirements for the ICB, preparing response documentation at the direction of the Governance and Corporate Affairs Manager.
• Support the identification, assessment and implementation of improvement initiatives, ensuring that the correct tools and benchmarking data are accessible and utilised.
• Maintenance of the key corporate records.
• Provide ongoing support to the Governance and Corporate Affairs Manager reporting required to support ICB assurance and compliance reporting.
• Provide support to other meetings, including taking minutes, as required.
• Working closely with the CSU Information Governance Consultant, support the process for the annual submission of the Information Governance Toolkit, ensuring that the relevant policies, staff training, etc are in place to support the submission.
• Support the Senior Information Risk Owner (SIRO) in the delivery of the overall Information Governance

General Conditions

1. Be honest, open and truthful in all your dealings with patients and the public and organisational and personal interests must never be allowed to outweigh the duty to be honest, open and
2. You shall uphold the Nolan principles of public life and the NHS principles and values in the NHS Constitution and NHS code of Conduct for Managers, and be expected to deliver faithfully and diligently your duties with integrity in the spirit of that agreement and other relevant codes of

Effort an Environment Physical Effort

1. Light physical effort, combining sitting, walking and
2. Office conditions – use of VDU and office
3. Infrequent manual handling – office
4. Infrequent travel to other office

Mental  and Emotional Effort

• Frequent periods of intense concentration required for preparation of reports, strategy documents, checking documents, inputting data, analysing data and dealing with unforeseen events
• Ability to prioritise own workload and adapt to changing priorities within the team. Ability to switch tasks, often at short notice, as a result of managing a number of strands of work or as a result of interruptions and/or arising situations requiring urgent attention
• Holding to account and imparting unwelcome news to stakeholders, eg, where performance targets have not been met and chasing actions to ensure completion.
• Ability to work independently with the option to work from home for parts of the week.

Organisational Responsibilities

1. Development

All employees have a responsibility to participate in regular performance and development reviews with their manager where they will identify performance standards for the post. As part of the appraisal process there is a joint manager/staff responsibility to identify learning and development needs to meet the performance standards required of the post holder.

2. Equality & Diversity

As an employee you have a personal responsibility to ensure you do not discriminate, harass or bully or contribute to the discrimination, harassment or bullying of any colleague(s), patients, carers or visitors or condone discrimination, harassment or bullying by others.

3. Health and Safety

Under the Health and Safety at Work Act 1974, as an employee, you must take reasonable care for the health and safety of yourself and for other persons who may be affected by your acts or omissions at work. The Act also states that you must not intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety and welfare. As  an employee you are required to make yourself aware of your employer’s health and safety policies and to report all accidents.

4. Information Security and Confidentiality

During the course of your employment you may have access to, see or hear information of a confidential nature and you are required not to disclose such information, particularly relating to patients or staff. All person identifiable information must be held in the strictest confidence and should be disclosed only to authorised people in accordance with NHS Confidentiality Guidelines and the Data Protection Act 1998 unless explicit written consent has been give by the person identified, or where information sharing protocols exist.

5. Risk Management

Staff at all levels have a responsibility for ensuring that risks are managed at work, group and local level. This process will include the assessment and effective control of all acceptable risk situations.

As an employee you will be expected to maintain a high level of awareness and assist in the process of reporting incidents, assessing risks and reporting unsafe occurrences and co- operate with any investigations undertaken.

Employees will be required to adhere to the Organisation’s policies and procedures and attend statutory and mandatory training.

6. Standards of Business Conduct & Conflict of Interest

The NHS Code of Conduct and Standards of Business conduct for NHS Staff require all employees to declare all situations where you or a close relative or associate has a controlling interest in a business [such as a private company, public organisation or other NHS or voluntary organisation] or in any activity which may compete for any NHS contracts  to supply goods or services to the Organisation. All such interests must be declared in the Organisation’s register of interests either on appointment or when such interests are gained.

7. Safeguarding Children, Young People and Vulnerable Adults

Your employer is committed to safeguarding and promoting the welfare of children young  and people and vulnerable adults and expects all staff and volunteers to share this commitment.