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University Hospitals Coventry and Warwickshire NHS Trust
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About
University Hospitals Coventry and Warwickshire (UHCW) NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our skilled employees across our hospital sites in Coventry and Rugby, with high quality patient care positioned at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a national and international leader in healthcare.
We provide general acute hospital services to approximately 500,000 people from Coventry and Rugby and specialist hospital services to over one million people from Coventry, Warwickshire and beyond. The Trust has a revenue budget of approximately £473 million, we employ over 10,000 staff, manage 1,380 beds and 32 operating theatres.
The Trust is made up of the following hospitals:
University Hospital Coventry
Hospital of St Cross – Rugby
Administration Specialist
Accepting applications until: 16-Jul-2024 23:59
Vacancy status: Open
Accepting applications until: 16-Jul-2024 23:59
Key details
Location
- Gwefan
- Hospital of St. Cross
- Cyfeiriad
- Barby Road
- Tref
- RUGBY
- Cod post
- CV22 5PX
- Major / Minor Region
- Warwickshire
Contract type & working pattern
- Contract
- Permanent
- Oriau
- Full time
- Part time
Salary
- Cyflog
- £25,147 - £27,596 per annum pro rata
- Cyfnod cyflog
- Yearly
- Gradd
- (NHS AfC: Band 4)
Specialty
- Prif leoliad
- AAA SCREENING PROGRAMME
- Dyddiad y cyfweliad
- 29/07/2024
Trosolwg o'r swydd
The AAA Screening Service consists of the AAA Screening Technician's, the Administrator and the Programme Manager as the day-to-day core team.
The other members of the Team we have the privilege of working with are our Quality Assurance Lead, Clinical Director, Clinical Skills Trainer and also our Vascular Nurses.
A well performing service committed to delivery high quality AAA Screening to our service users and constantly striving to improve, wherever we can!
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Advert
This role requires someone with a strong Administrative background due to the comprehensive skills required in respect to the administrative co-ordination and sequencing of the clinical pathways in the service for a range of AAA screening patients and provided specialised administrative support for the service on a day-to-day basis. The post will also require daily contact with AAA patient details.
On a daily basis the post holder will be required to/be/have:
- Accurate
- Attention to detail
- Meet deadlines
- Good communication skills
- Ability to prioritise workload
- Use own initiative
- Professional manner
- Co-ordination
- Concentration
To work under the direction of the AAA Screening Programme Manager to assist in developing and maintaining an efficient and effective administrative service which meets Departmental, Trust and National standards, policies and procedures.
To support the Programme Manager in the operational management of all AAA Sonographers and administration staff within the Department, and to provide a full and comprehensive administrative function to members of the AAA Screening Centre Team.
Please see below for a detailed job description and person specification and should you wish to discuss the role in more detail, please contact the Programme Manager, Emma Wright on 01788 663428.
*** Please be advised that interviews are proposed for 29th July 2024 ***
Gweithio i'n sefydliad
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
1. Job Purpose:
a. Efficiently and effectively provide appointments to all eligible men, using the National Screening Programme IT system, in a number of venues across Coventry and Warwickshire in accordance AAA Quality Standards and Service Objectives and the AAA Screening Programme Service Specification, including the coordination of their ongoing pathway
b. Efficiently and effectively co-ordinate the work of the specialist multidisciplinary team to ensure there is effective co-operation between departments across the whole AAA screening, diagnostic and treatment pathway of those involved in the delivery of AAA services
c. To actively seek to ensure that all patients are screened and treated within national targets set for AAA patients
d. Where these targets are not likely to be met; to proactively take steps to ensure that patients treatment schedules are brought back within target
e. To understand the pathway of each individual patient; monitoring their progress and ensuring timely intervention is achieved
f. Develop administrative systems consistent with the National Screening Programme to streamline the patient journey and improve the quality of patient care
g. Develop information systems, in line with Trust strategy and National Screening Programme, for the recording and reporting of clinical and performance data. Working across multiple systems, ensure that the key clinical and administrative data is recorded and validated.
2. AAA patient pathway co-ordination
a. To take personal responsibility for administrative co-ordination and sequencing of the clinical pathway for a range of AAA screening patients (possibly around 600 patients at any one time), at various stages in their journey
b. The post holder is expected to co-ordinate, organise and modify multiple clinical interventions and activities for each patient which may be over an extended period of time across directorates and multiple clinical services; and respond to variations in the plan accordingly
c. For each individual patient, to understand current and future requirements; and then to take proactive steps through current action and forward planning, to ensure this pathway is maintained
d. To challenge the progress of patients’ journeys with all members of the AAA MDT (Consultants, Nurses, Sonographers etc).
e. To persuade clinical service providers to alter existing appointments (by prioritising AAA activity) to ensure AAA pathway is maintained.
f. To actively seek to alter patients’ appointments at own discretion through communication and instruction to service areas
g. Where personal intervention is unsuccessful, to identify through the escalation policy to the AAA Screening Programme Manager, and in their absence, the Clinical Director, any deviation from expected pathway in a timely manner to allow corrective action to be achieved
h.To communicate alteration to planned appointments directly to patients and their carers.
i. Deal with non-clinical queries from general practitioners and members of the multidisciplinary team.
3. Multidisciplinary team co-ordination
a. Facilitate and co-ordinate the functions of the AAA multidisciplinary team meetings
b. Provide administrative support for specialist MDT meetings
c. The post holder will be expected to take minutes and records of the MDT meetings during that week, check and distribute those minutes. High levels of accuracy are required, as these records will be used to determine care pathways
d. Liaise with clinical and administrative staff across directorates to develop schedules of patients to be discussed at MDT meetings
e. Implement systems to ensure that the information necessary for effective team functioning is available at each meeting
f. Attend each MDT, and facilitate the use of video conferencing equipment as needed
g. Ensure actions plans are produced and recorded for each patient discussed at the MDT meetings and communicate this information to the relevant GP within 24 hours
h. Be responsible for and ensure that any appropriate follow-up actions from MDT meetings are carried out as identified by clinical teams
4. Data management
a. To use multiple clinical information systems and databases to understand and co-ordinate patients’ pathways
b. The Post holder will be highly proficient in the use of computer and information systems, where data collection across multiple systems is required; recognising the vital requirement for the highest levels of accuracy and quality assurance
c. Work with the respective teams to continually develop robust clinical information systems for the capture of the national AAA screening and vascular data set and clinical outcomes data, as agreed by the AAA Screening Programme Manager/ Clinical Director
d. Ensure the accurate and timely capture of data to meet the standards of the Trust, National Screening Programme and professional bodies
5. Service Improvement
a. Support Trust and nation-wide improvement of AAA screening services in partnership with the MDT, National Screening Programme Team and other improvement initiatives to improve the speed of patient access to screening, consultation, diagnosis and treatment
b. Record and interpret data on MDT processes as required
c. Support clinical teams to improve the patient and carer experience
d. Adopt a supporting role in implementing, monitoring and auditing the standards set out in the AAA Quality Standards and Service Objectives, the AAA Screening Programme Service Specification and relevant NICE Guidance.
e. Work with clinical teams to undertake internal audit and patient satisfaction surveys
f. Provide regular reports on service improvement to MDT and promote awareness of service developments to all stakeholders
g. Management of QA spreadsheet- ensuring timely management of subjects is maintained for subjects referred to Medical Imaging and according to care pathway,
h. Ensure timely completion of QA spreadsheet by Medical Imaging once subjects have been screened by them.
i. Ensure accurate and timely input of this information onto the National Screening Programme IT system.
For further details of the job role please see attached job description.
To ensure that we provide world-class patient care, UHCW recruits people that can demonstrate the Trust’s Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.
Before applying, we encourage you to review the Trust’s Values and Behaviours which can be accessed on the right side of this page under the job description.
The Supporting Information Section in your application should therefore reflect your understanding of the Trust’s Values and associated Behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour.
The Trust is committed to Equal Opportunities within the workplace. All vacancies will be considered for Job Share unless otherwise stated. All applicants who have a disability and who meet the minimum criteria for the job will be interviewed. Where a post has an overwhelming response, this Trust may use random selection in order to reduce numbers to interview, any disabled applicants will automatically be guaranteed an interview and will be exempt from this process.
In submitting an application form, you authorise University Hospital Coventry & Warwickshire NHS Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you, including Occupational Health data (inoculations and screening tests). This data will be transferred using NHS Electronic Staff Record and third-party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post.
UHCW NHS Trust, by virtue of its Green Plan, is committed to ensuring that the way we provide services minimises the impact on the environment and the future health of the public e.g. zero waste to landfill, reducing our carbon footprint and increasing our recycling and reuse percentages.
If you are successful at interview you will receive a conditional offer of employment and we’ll ask you for information so that we can carry out pre-employment checks. You must successfully complete all pre-employment checks to progress to a final unconditional offer.
We must confirm the identity of our staff and their right to work in the United Kingdom. We will ask you to submit proof of your identity and right to work documents via a secure digital platform approved by the Home Office, named TrustID. Alternatively, you may be asked to attend our office with original documents.
Depending on you level of exposure with patients you may be required to undertake a Standard or Enhanced DBS. The cost of this check will be charged to you and will be deducted from your salary over the first 3 months of employment at the current rate.
All correspondence will be sent by email; please check your account regularly including your Junk/SPAM folders
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Person specification
Qualifications
Meini prawf hanfodol
- see supporting documents
Meini prawf dymunol
- see supporting documents
Experience
Meini prawf hanfodol
- see supporting documents
Knowledge
Meini prawf hanfodol
- see supporting documents
Meini prawf dymunol
- see supporting documents
Skills
Meini prawf hanfodol
- see supporting documents
Meini prawf dymunol
- see supporting documents
Further details / informal visits contact
- Enw
- EMMA WRIGHT
- Teitl y swydd
- AAA SCREENING PROGRAMME MANAGER
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 01788 663428
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