Conversion and Compliance Manager

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Core Duties - Vehicle Conversion

The postholder will;

• take a lead for NEASUS on the development of vehicle specifications and the selection, purchase and conversion of new vehicle
• oversee all vehicles conversions, ensuring no avoidable warranty issues are allowed to leave the factory / supplier before being rectified and that suppliers strictly adhere to the agreed delivery schedule
• be expected to design and implement resolutions to practical and theoretical technical difficulties with suppliers and clients responsible for the specification.
• complete the final sign-off for each vehicle and clearly show that the original overall vehicle chassis and body conversion specification has been met and subject to any further equipment installation, the vehicle is ready to enter service.
• Check that goods and materials received are reconciled with the standards applicable to the same Original Equipment Manufacturer items and original specifications.
•  complete all relevant paperwork as required for finance, compliance and audit trails and oversee warranty issues arising in the first 6 months of vehicle use
• ensure that all relevant vehicle details are supplied for entry onto the Fleet Management system.
• manage the transfer of free-issue kit to convertors prior to work commencing
• oversee any modifications of vehicles post-conversion and in some cases, undertake these modifications.

Duties -  Compliance & Quality Control

The postholder will;

• be responsible for ensuring that all tools and equipment used in the repair and maintenance of vehicles and equipment are certified/calibrated and that appropriate records of this are maintained and schedules adhered to.
•  take a lead on health and safety for the business and the sites it operates from
• act as Information Asset Owner for the vehicle and equipment diagnostic systems within Fleet Services, ensuring the ongoing development and maintenance of these systems and associated processes.
• To oversee the recording of and response to health and safety incident
• review and advise on the inspection and servicing content of vehicles and equipment/hygiene in conjunction with the Workshop, Equipment and Hygiene Manager
• check that goods and materials received are reconciled with the standards applicable to the same Original Equipment Manufacturer item
• carry out periodic checks to ensure vehicles are compliant with standards applicable at the point of conversion and any subsequent changes in standards.
• ensure records are kept up to date, demonstrating that vehicles comply with all regulatory requirements e.g. MoT, Equipment Maintenance, Hygiene regimes, etc.
• manage quality control processes for all sub-contractors, ensuring compliance with health and safety, vehicle specifications and any procurement legislation
• be responsible for the production and development of the NEASUS environmental commitment and advising on the development of a low carbon fleet and estate
• be responsible for maintaining compliance with current Hazardous Waste legislation relating to the disposal of waste produced by the Fleet activity including setting up contracts for the disposal of waste products and to effectively manage these contracts
• maintain all Health and Safety requirements and safe working practices and organising any risk assessments deemed necessary and all the associated documentation. This includes personnel records when staff are monitored for potential health issues.