Advancing Practice Project Support Officer

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 Delivering Results/Functional Responsibilities  

• Undertake reporting and analysis of project information to support regional project/programme delivery  

• Contribute to effective information management within the team.  

• Participate in relevant internal and external working groups/projects to provide information/analyst advice and support and to maintain data collection systems for its effective use by the team.  

• Analyse and report on data and monitor the processing of data and information.  

• Provides information to relevant staff and stakeholders on project and statistical information matters.  

• Ensures senior colleagues in the Regional Team are appropriately briefed at all times  

• Contribute to the financial delivery of the agreed portfolio ensuring it is delivered on time.  

• Managing budgets aligned to associated projects  

• Organise meetings and events in connection with portfolio of work.  

• Design and create effective and appropriate documents using Microsoft Office including the preparation of presentation material using appropriate Microsoft Office software packages.  

• Carry out timely and accurate information analysis and reporting on agreed areas of portfolio and present findings in an agreed manner.  

• Develop and maintain databases required by job.  

• Maintain administrative and information resources.  

• Maintain effective electronic file retrieving and archive systems  

• Use project tools and techniques to maintain a strong focus on delivery and team/personal objectives  

Setting Direction and Service Improvement  

• Support implementation of project, service, initiative through timely and relevant information analysis and administrative support, in accordance with the agreed priorities of the Team.    

• Deliver against agreed objectives, achieving quality outcomes.  

• Assist in planning, supporting and delivering events and other areas of project work.   

• Propose changes to own project, service, and initiative work, informing policy and making recommendations for more effective delivery.  

• Reviewing processes/policies with an aim to improve and develop/streamline processes/policies, ensuring consistency within NHSE  

• Contribute to the review and development of existing project information management systems and contribute to the development of an integrated approach to project management.  

• Postholder will be required to work as part of a team but must have the ability to think and act independently  

• Manage and project plan each initiative prioritising and negotiating with stakeholders to plan and organise various projects to ensure they are successfully delivered on time.   

Engaging People/Key Working relationships  

Excellent communication and customer relations skills to enable close and effective working with a range of internal and external stakeholders, including: -  

• NHSE National and Regional Programme Teams, especially the Centre for Advancing Practice and the National Advancing Practice Team, Regional Director, Regional Faculty Lead, Supervision and Assessment Lead (or equivalent), fellow AP Team members, Postgraduate Medical, Dental and General Practice teams and the full range of enabling functions including commissioning, quality, workforce planning, business intelligence and transformation 
• Service Providers 
• Education Providers 
• Representatives from the Arm’s Length Bodies (ALBs)  
• Representatives from the Local Workforce Advisory Boards (EWABs), Integrated Care Systems (ICSs) 
• Current and aspiring supervisors and assessors 
• Current and aspiring advanced practice learners 
• Maintain constructive relationships with a broad range of internal and external stakeholders, proactively creating and maintaining a strong network of connections with other project support personnel where appropriate. 
• Participate in relevant internal and external working groups/projects, services, and initiatives to provide, information and analytical advice to strategic leads. 
• Work with members of the Team to develop and implement project data collection systems that will provide accurate and timely data. 
• Communicate information and issues, including briefings and reports, to job manager, strategic lead/ strategic manager as appropriate. 
• Give updates at team meetings and at one to ones regarding progress and issues. 
• Provide and receive complex or sensitive communications where negotiating/ influencing skills are required to secure agreement or cooperation.  
• Timely and accurate information analysis and reporting, with information in a suitable format for the relevant audience. 
• Input and contribution to relevant internal/external project groups. 
• Timely and accurate information analysis and reporting, with information in a suitable format for the relevant audience. 
• Provide training, advice and support on own area of responsibility. 
• Support training and induction of new and existing staff. 
• Participate in the recruitment process of support staff, 
• supervision of administrative and apprentice staff (up to band 4) on a regular basis to optimally support programme and initiatives.  

  Management and leadership  

• Focuses on the achievement of goals for the organization’s benefit as well as own benefit  

• Makes effective decisions based on all available information   

• Takes responsibility for meeting own objectives and own development needs  

• Actively contributes to the evaluation of the effectiveness of others’ learning and development opportunities  

• Provide training, advice and support on own area of responsibility  

• Support training and induction of new and existing staff  

• Regular supervision of team members involved with specific projects   

• Identifies development need for others and enables opportunities for others to apply developing skills, behaviours and knowledge  

• Offers help, guidance and feedback to others to support their development or to help them complete their work requirements effectively