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NHS England
About
NHS England leads the NHS in England to deliver high quality care for all. We support NHS organisations to deliver better outcomes for our patients and communities, work to get the best possible value for taxpayers, and drive improvement across the NHS.
Through our seven regional teams, NHS England supports local integrated care systems, made up of public services that provide health and care – NHS organisations, primary care professionals, local councils, social care providers and the community, voluntary and social enterprise sector – to improve the health of the population, improve the quality of care, tackle inequalities and deliver care more efficiently.
Population and Public Health Training Coordinator
Closed for applications on: 24-Jul-2024 00:01
Vacancy status: Closed
Closed for applications on: 24-Jul-2024 00:01
Key details
Location
- Site
- NHS England office Bristol
- Address
- 100 Temple Street
- Town
- Bristol
- Postcode
- BS1 6AG
- Major / Minor Region
- West Yorkshire
Contract type & working pattern
- Contract
- Permanent
- Hours
- Part time - 18.75 hours per week
Salary
- Salary
- £25,147 - £27,596 per annum pro rata
- Salary period
- Yearly
- Grade
- (NHS AfC: Band 4)
Specialty
- Main area
- Population and Public Health Training Coordinator
Our Organisation
The NHS is building a culture that is positive, compassionate and inclusive – and we all have our part to play.
As employers we are committed to protecting and promoting the physical and mental health and wellbeing of all our colleagues. This underpins our values as set out in the NHS Constitution and supports us to be an Employer of Choice, while helping our colleagues to deliver high quality services for our patients and communities.
As a flexible employer, we want to support you to work in a way that is best for the NHS, our patients and you. Talk to us about how we might be able to accommodate a flexible working arrangement whether that’s a job share, part time, hybrid working or another flexible pattern. In addition, although the role advertised may have a ‘home’ office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you.
We are an accredited Living Wage Employer which
means that every colleague working for our organisation and third-party
contractors will earn a real Living Wage. We are one of over 15,000
organisations, who voluntarily chose to pay the real Living Wage.
Job overview
The Population and Public Health Training Co-ordinator will provide effective and efficient administrative support, working in the PGMDE Office in Bristol but covering the whole of the South West.
The Administrator is responsible for:
· Working as part of a team to support the implementation of specific work streams and team functions
· Supporting the delivery of a comprehensive administrative service, including secretariat for meetings
The post-holder will work closely with the Head of School and the Training Programme team, liaising with Universities, UKHSA, OHID, NHS Public Health Teams, Local Authority Public Health teams and the Faculty of Public Health and other external stakeholders to ensure the delivery of consistent services within the School of Public Health, as aligned to HEE Standard Operating Procedures.
Advert
- Provides strong administrative support to the Population and Public Health Academy team.
- Responsible for maintaining one or more system or database
- Undertakes surveys and audits as necessary to own work.
- To assist with the organisation and delivery of defined events
- To provide secretariat support within defined work areas.
- To set up and maintain electronic files within defined work areas
- To efficiently mediate enquiries from internal and external clients in a timely and effective manner. In the absence of a senior staff member to initiate a response within the framework of NHSE policies or re-direct to appropriate NHSE personnel.
- Work in a confidential manner, ensuring that any material of a confidential nature is dealt with sensitively.
- To ensure the efficiency of the Team, manage diaries in arranging internal and external meetings and appointments. Liaise with external conference/meeting organisers and organise travel and accommodation when appropriate.
- General office duties, including drafting correspondence and documents, dealing with telephone and email enquiries and taking minutes.
Working for our organisation
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS a great place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visit https://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Detailed job description and main responsibilities
Engaging People/Key Working relationships
· Provide and receive complex or sensitive communications Information is shared in a suitable format for the relevant audience.
· Complex and sensitive information is shared with a degree of tact, diplomacy and/or sensitivity.
· Establish and proactively maintain effective relationships with stakeholders within internal and external networks
· Input and contribution to relevant internal/external project groups
· Timely and accurate information analysis and reporting, with information in a suitable format for the relevant audience
· To attend regional and national meetings as required
· To liaise effectively (as required) with NHSE’s educational and regulatory organisations e.g. Faculty of Public Health, GMC, HEE, Local Authorities, UKHSA, OHID and NHS. To ensure appropriate contact information is maintained and validated for key staff within these organisations
· Works to support the team and can be counted on for help and support
Management and leadership
· Exhibits self-belief and believes in own ability to deliver
· Makes effective decisions based on all available information
· Prepared to make suggestions to improve service
· Identifies development needs for own emerging work demands and future career aspirations
· Evaluates effectiveness of own learning/development opportunities and relates this to others
· Seeks feedback from others about work to help identify own development needs
· Offers help, guidance and feedback to others to support their development or to help them complete their work requirements effectively
· Contribution to induction of new staff as required.
· Provides advice or demonstrates own activities or workplace routines to new or less experienced employees in own work area
Setting Direction and Service Improvement
· Promotes a professional image for the organisation
· Adapts own work and takes on new tasks as agreed. Asks for help if required.
· Responds positively to change
· Proactively makes suggestions to improve the service
· Provides administrative support at key meetings (e.g. training programme meetings, quality visits to education providers), ensuring meeting outcomes are appropriately recorded
· Undertakes surveys or audits as necessary to own work.
· To assist with the maintenance of defined web pages, ensuring that information is removed / added in a timely manner.
You can find further details about the job, in the attached Job Description and other supporting documents.
Person specification
Skills
Essential criteria
- Understanding of a range of work procedures and practices, some of which are non-routine (e.g. working with various systems) and require a base level of theoretical knowledge acquired through formal training or equivalent experience
Qualifications
Essential criteria
- Nationally recognised qualification (e.g. NVQ or BTEC) in business/office administration at level 3 or above or equivalent
- GCSE grade C or above (or equivalent) in English and Mathematics
- Formal qualification or training / intermediate knowledge of Microsoft Office Applications or can demonstrate extensive use and understanding of these applications (e.g. Word, Excel)
Experience
Essential criteria
- Significant demonstrable experience of working in an administrative/support role
- Significant demonstrable experience of using Microsoft Office Applications, Office 365, Email and the Internet. (Intermediate level.)
- Diary Management Experience of taking formal minutes
Desirable criteria
- Responsible for maintaining one or more information systems including Trainee Information System, ePortfolio, Accent etc.
- Experience of using database systems to collate information from a number of sources and be able to report on that information
Documents
- Population and Public Health Training Coordinator (PDF, 536.6KB)
- Functional Requirements (PDF, 67.8KB)
- NHSE - Verification of ID and RTW Guide (PDF, 306.6KB)
- Guide to Completing Your Application (DOCX, 42.7KB)
- Note for Existing NHS Employees applying for Fixed Term vacancies (DOCX, 26.2KB)
- Redundancy Clawback (PDF, 16.7KB)
Further details / informal visits contact
- Name
- Diane Lloyd
- Job title
- Population and Public Health Training Coordinator
- Email address
- [email protected]
- Telephone number
- 01454 252636
- Additional information
Alternatively contact Gemma Cooke, Population and Public Health Training Manager [email protected]
No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
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