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UK Health Security Agency
About
The UK Health Security Agency (UKHSA) will be responsible for planning, preventing and responding to external health threats, and providing intellectual, scientific and operational leadership at national and local level, as well as on the global stage. UKHSA will ensure the nation can respond quickly and at greater scale to deal with pandemics and future threats.
IMP Operations Officer-Job Share(Monday to Wednesday)
Accepting applications until: 28-Jul-2024 23:59
Vacancy status: Open
Accepting applications until: 28-Jul-2024 23:59
Key details
Location
- Gwefan
- London, Liverpool, Birmingham, Leeds
- Tref
- London, Liverpool, Birmingham, Leeds
- Cod post
- E14 5EA
- Major / Minor Region
- London
Contract type & working pattern
- Contract
- Permanent
- Oriau
- Part time
- Job share
Salary
- Cyflog
- £30,473 - £41,478 per annum pro rata
- Cyfnod cyflog
- Yearly
- Gradd
- (Civil Service: Higher Executive Officer (HEO))
Specialty
- Prif leoliad
- IMP Operations Officer
The United Kingdom Health Security Agency (UKHSA) is a system leader for health security; taking action internationally to strengthen global health security, providing trusted advice to government and the public and reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.
UKHSA’s remit, as an agency with a global-to-local reach, is to protect the health of the nation from infectious diseases and other external threats to health. As the nation’s expert national health security agency UKHSA will:
- Prevent: anticipate threats to health and help build the nation’s readiness, defences and health security
- Detect: use cutting edge environmental and biological surveillance to proactively detect and monitor infectious diseases and threats to health
- Analyse: use world-class science and data analytics to assess and continually monitor threats to health, identifying how best to control and mitigate the risks
- Respond: take rapid, collaborative and effective actions nationally and locally to mitigate threats to health when they materialise
- Lead: lead strong and sustainable global, national, regional and local partnerships designed to save lives, protect the nation from public health threats and reduce inequalities.
Trosolwg o'r swydd
Information Management and Privacy (IMP)’s mission is to provide modern, robust IG (Information Governance) services and assurance of UKHSA data, information, and records. We do this by enabling the organisation to prepare and respond more effectively to health threats by enhancing the controlled and lawful use of our data and information, building public trust, and safeguarding the reputation of the organisation.
The IMP Operations Team support the wider IMP team and the IMP Director to achieve their goals through coordination, facilitation, project management, regular reporting, staffing, governance, and assurance activities. This is an exciting time to join our collaborative and supportive team, in an environment that places a premium on your personal and professional development. You will have the opportunity to help shape the future of compliance at UKHSA and, where this is desirable, work across areas that go beyond the immediate parameters of the role.
Advert
The job holder will be required to carry out the following responsibilities, activities, and duties:
- Provide operational support to a range of corporate functions which may include recruitment, induction, finance, HR, governance, business continuity, training, learning and development, staff engagement and communications.
- You will be confident in trying different approaches, able to prioritise and deliver results and supporting your colleagues to do the same, embedding a culture of continuous improvement.
- Work with others to identify areas for improvement and simplify processes, to improve ways of working.
- Engage with relevant stakeholders across the business and act as an ambassador for IMP.
Participate in cross-team business support meetings and be an active member of the business support community. - Deputise for Operations Manager (if applicable) and cover for colleagues during periods of absence and holidays.
- Support and undertake ad hoc projects, commissions and policy development for the IMP Operations team and Deputy Director.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Gweithio i'n sefydliad
We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce. UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
- You will provide administration support for the IMP Operations team, encouraging joined up teamwork within your own team and across other groups. As part of this, you will undertake various tasks such as recruitment activity (including the induction of staff), governance, business continuity, staff learning and development, communications and dealing with confidential HR matters.
- You will also be involved in budget forecasting, setting up purchase orders, receipting invoices and dealing with budget queries.
- In addition, you will support staff engagement through planning and running team meetings and awaydays and dealing with a variety of general queries and issues.
- As part of the role, you will engage with relevant stakeholders across the business, promoting good practice and facilitating upcoming initiatives in the wider directorate.
- Adopt and role model a culture of continuous improvement.
- You will be a visible, positive and a competent role model and motivator; promoting wellbeing, team cohesiveness, and manage any other centrally led UKHSA developmental strategies within the wider IMP team.
- This position will suit someone who thrives in a challenging environment, can make effective decisions, able to solve problems and (at times) work under pressure.
This is an opportunity to support Information Management and Privacy Operations team in a fast-paced environment and a young, but high-profile organisation.
You will be:
- part of a team that supports the Deputy Director, coordinates activity across IMP, covers workforce planning, staff development / training, finance, communications, responds to commissions, supports projects
- able to see the bigger picture on all parts of the role and apply logic process and diligence in all you do
- a flexible team member, comfortable working in fast-paced environments, able to prioritise workload to meet deadlines and content to work with other areas in the team when there is a business need.
Essential criteria
Please note as part of this recruitment only the below criteria's will be assessed. To view all criteria's please refer to the attached job description.
- Excellent relationship management, interpersonal and influencing skills.
- GCSE or equivalent qualifications at C (grade 4) or above in English and Mathematic
- Ability to work effectively as part of a team and adapt in a dynamic environment.
- Proactive approach to work and an ability to identify and resolve issues.
- Prioritisation skills with ability to manage multiple strands of work.
- Ability to work under pressure in a fast-paced environment.
- Clear communicator with good writing, reporting writing and presentation skills, capable of constructing and delivering clear ideas and concepts concisely and accurate for diverse audience
- Experienced using O365.
Desirable criteria
- Competent at understanding and navigating Civil Service structures, relationships, key personnel, and policies and procedures.
- Experience working in Information Governance within a public-sector organisation.
Selection Process Details
This vacancy is using Success Profiles and will assess your Behaviours and Strengths.
Stage 1: Application and Sift
You will be required to complete an application form. You will be assessed on the above 6 essential criteria, and this will be in the form of a:
- CV/ Application form (‘Employer/ Activity history’ section on the application)
- 750 words Statement of Suitability.
This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.
The CV/Application form and Statement of Suitability will be marked separately, and you must pass both to move forward to interview.
If you are successful at this stage, you will progress to interview.
Please do not exceed 750 words. We will not consider any words over and above this number.
Feedback will not be provided at this stage.
Stage 2: Interview
You will be invited to a (single) remote interview.
Behaviours and strengths will be tested at interview.
The Success Profiles Framework will be used to asses and recruit the most suitable candidate.The following behaviours will be used at interview:
- Communicating and Influencing
- Working Together
- Delivering at Pace (lead behaviour)
- Changing and Improving
Interviews will be held week commencing 12 August 2024 . Please note, these dates are subject to change.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Location
UKHSA operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's locations (Birmingham, Leeds, Liverpool, and London). Specialist or regional roles will be based at the appropriate UKHSA site.
Eligibility Criteria
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).
Security Clearance Level Requirement
Successful candidates must pass a disclosure and barring security check.
IMPORTANT - PLEASE READ
Your application may be rejected and/or you may be subject to disciplinary action if evidence of plagiarism is detected. Examples of plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence (AI), as your own.
This is a Non-Reserved post under the Civil Service Nationality Rules. To be eligible for employment in the UK Civil Service applicants must meet the Civil Service Nationality Rules (CSNRs) which operate independently of and additionally to the Immigration Rules. Applicants must also meet necessary security and vetting requirements, along with any other relevant pre-employment checks.
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
For more information on job nationality requirements and the right to work in the UK, see the Civil Service Nationality rules (opens in a new window) and the UK Visas and Immigration rules (opens in a new window)
For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest.
The Civil Service pay structure and progression is different from NHS Agenda for Change (AfC), most local authority pay grades and other systems that have annual pay increments. For further details, please refer to the Information Sheet- Starting Salaries & Benefits attachment.
For AfC or Medical/Dental posts, you must have the correct professional registration to be appointed. The pay will follow the AfC or Medical & Dental terms & conditions. You may be asked to provide evidence of previous service whilst we are conducting pre-employment checks to determine your starting salary.
For Temporary Appointments, if you are not currently a civil servant, you will take up the post on a Fixed Term appointment. If you are an existing Civil Servant, based outside of the UKHSA, you will take up the post as a loan. If you are an existing UKHSA member of staff, you will take up the post as either a level transfer or a temporary promotion as per the UKHSA’s Pay policy.
Given the nature of the work of the UKHSA, as a Category 1 responder under the Civil Contingencies Act, you may be required in an emergency, if deemed a necessity, to redeploy to another role at short notice. You may also be required to work at any other location, within reasonable travelling distance of your permanent home address, in line with the provisions set out in your contract of employment.
Late Applications will unfortunately not be considered.
The Civil Service embraces diversity and promotes equality of opportunity. The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles (attached as a supporting document).
If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: [email protected] If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website here.
Reserve List - If more than the required number of suitable candidates pass the interview criteria, you may be kept on a reserve list for 12 months subject to your agreement. You may be contacted, in merit-order, if similar roles with closely matching essential criteria become available and the department choose to appoint from a reserve list.
Interview expenses will not be reimbursed.
UKHSA is required to check employment and/or education history covering three consecutive years. Please ensure you give details of at least two different referees, even if you were employed in one company for three years or more.
If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system. Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.
Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
Benefits of working at UKHSA include:
- Generous annual leave:
-26 days for the first 5 years of continuous service
-28 days after 5 years of continuous service
-32 days after 10 years of continuous service
-Plus public holidays and one privilege day for the King’s birthday - Access to a generous Defined Benefit pension scheme with employer contributions.
- Access to a cycle-to-work salary sacrifice scheme, season ticket advances and payroll giving.
- Access to a retail discounts and cashback site.
- We also promote flexible working patterns (part-time, job-share, condensed hours). UKHSA views flexible working as essential in enabling us to recruit and retain talented people, ensuring that they are able to enjoy a long-lasting career with us. All employees have the right to apply for flexible working and there are a range of options available including working from home, compressed hours and job sharing.
- We also offer a generous maternity/ paternity and adoption leave package.
Hybrid Working
UKHSA operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce.
As a hybrid worker, you will usually spend a minimum of 60% of your contracted hours (averaged over a month) working at one of UKHSA's locations (approximately 3 days a week pro rata) and the rest of your time working from home.
Disability Confident Scheme
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme for candidates with disabilities who meet the minimum selection criteria at sift to ensure these candidates are invited to interview. If you wish to be included in this scheme please tick the box on your application form.
Reasonable Adjustments
The Civil Service is committed to making sure that our selection methods are fair to everyone.
To help you during the recruitment process, we will take into account any reasonable adjustments that could help you.
An adjustment is a change to the recruitment process or an adjustment at work.
This is separate to the Disability Confident Scheme.
If you need an adjustment to be made at any point during the recruitment process you should:
Contact the recruitment team in confidence as soon as possible to discuss your needs.
You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/
Person specification
CV/Application form
Meini prawf hanfodol
- CV/Application form
Statement of Suitability
Meini prawf hanfodol
- Statement of Suitability
Behaviours
Meini prawf hanfodol
- Communicating and Influencing
- Working Together
- Delivering at Pace
- Changing and Improving
Documents
- Job Description (PDF, 534.5KB)
- Civil Service Recruitment Principles (PDF, 2.6MB)
- Civil Service Nationality Rules (PDF, 195.3KB)
- Application Form Guidance Notes (PDF, 77.3KB)
- Information Sheet - Starting salaries and benefits (PDF, 129.4KB)
- Information Sheet - Selection Process (PDF, 110.1KB)
- Working at UKHSA and your benefits (PDF, 219.2KB)
Further details / informal visits contact
- Enw
- Claudia Miron
- Teitl y swydd
- Resourcing Support Officer
- Cyfeiriad ebost
- [email protected]
- Gwybodaeth i gefnogi eich cais
For queries relating to your application please contact [email protected], for queries relating to the role please contact [email protected].
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