Senior Procurement Manager

Detailed job description and main responsibilities

KEY DUTIES

• To be a key support to the Directorates/CBUs by providing guidance, advice and programme management of all agreed local Procurement activities and planned strategies
• To ensure the best possible goods and services are provided to our patients and colleagues, ensuring we deliver 5 Star Patient Care
• To provide a proactive procurement service to the Directorates/CBUs that you work with, covering both strategic advice and operational support.
• To be the Senior point of contact for the category of expertise
• Be recognised as a professional procurement lead for the Trust on high-profile, high-risk procurements. To lead on negotiations of complex, high value contracts for the procurement of capital and all goods and services
• To manage the implementation and development of procurement services for MWL to support the strategic approach to Category and Contract Management  

JOB DESCRIPTION

• To ensure relevant policies and procedures exist and are applied in order to ensure proper governance of procurement across MWL. Minimises risk and maintains compliance with relevant Procurement regulations and other regulations.
• Work closely with the Directorates/CBUs to support them in reducing non-pay expenditure through the identification and realisation of cash releasing and cost avoidance financial savings in current and future financial years.
• Creation of multi-year workplan via engagement with key stakeholders and seek sign off via Directorates/CBUs Procurement Meetings and Finance MWL72 - Senior Procurement Manager, September 2023 Page 2
• Chair Directorates/CBUs/Category Procurement Meetings providing a point of reference and addressing actions.
• Provide regular updates to the ADP, that the Directorates/CBUs operates within set budgets.
• To take professional responsibility for all aspects of Category and Contract management within areas of responsibility.
• To undertake audits and assurance of procurement processes, savings delivery and suppliers
• To manage and develop the implementation of Category Management processes within the Trust and develop the Procurement and Supply Chain function to ensure the provision of the best possible service to the Trust, measured by procurement and supply chain efficiency and cash releasing savings.
• To monitor and measure the performance of the procurement and supply chain team against key result areas and produce monthly reports for the relevant procurement groups and the Executive Management Team (as required).
• Drive the development, management and delivery of the Trust’s procurement cost improvement program, operational metrics and corporate reporting.
• Ensure that the Trust is compliant with all statutory and local policies/standards and procedures throughout the procurement process. Update policies to reflect best practice and change in external legislation and internal governance.
• Lead and develop strategies on new initiatives with emphasis on efficiency opportunities. Strategic lead in the development of new supplier services across the Trust.
• As the Senior Procurement Manager provide a professional service to assist other senior Trust managers in the performance management of large complex projects.
• Represent the procurement Directorate at Trust and regional Procurement meetings.

MAIN DUTIES & RESPONSIBILITIES

• People Management & People Development
• Provide specialist training for staff from own or other disciplines on own subject area, when required.
• Ensure the appropriate level of cover is provided for business services.
• Be active and visible participant in MWL Procurement Departments and support the development of a strong culture of teamwork.
• Provide support, guidance and 360 feedback through 1-2-1 meetings, development and team building.
• Assist in supporting the new and dynamic team to deliver professional procurement managed services to MWL Group and where applicable to wider regional organisations.
• Actively support a culture of collaboration, flexible cross-team working and a commitment to delivering high quality service for all customers
• Work to the targets & objectives identified and agreed with the ADP.
• Manage and develop the Strategic Procurement team- who you will be accountable for

Financial Management

• Support the Trust’s budget holders in the control of expenditure through the provision of accurate, timely and appropriate information.
• Advise and participate in budget setting for Directorates/CBUs that you work with by identifying saving opportunities.
• Be responsible for and support business appraisals and Business Case production, when required, in partnership with customers, undertake sourcing and appraisals of supplier proposals.
• Manage operational procurement activity, ensuring that operations are transparent, auditable and in accordance with the Trust's Standing Financial Instructions (SFIs), Public Procurement guidance and all other relevant legislation.
• Assist budget holders to control and monitor their non pay spend via clear reports and communication - holding them to account when appropriate.

Leadership & Strategy

• Act as one of the Trust’s experts in all matters relating to Procurement law and provide assurance to Trust’s Boards that all procurements are compliant.
• Support the management and maintenance of departmental policies and procedures within the department for all Procurement activity and ensures these are adhered to by all staff at all times.
• Identify, implement and monitor, in consultation with external providers and partners (such as NHSSC, CCS, SBS, H.T.E etc), a programme of procurement measures that deliver cost efficiencies on all non-pay expenditure.
• Deputise for the ADP/Deputy Director of Procurement in their absence or as delegated at Board Meetings and other key Trust meetings.

Category Management

Baselining

• Deliver a strategic procurement service for identified categories.
• Oversee the analysis of data in order to identify areas of quality improvement, cost savings or process improvements. Validate and sign off via appropriate stakeholder.
• Oversee the production of strategic plans for areas of responsibility. Oversee the sign off by key stakeholders.

Category Strategy

• Responsible for developing and maintaining the procurement procedures manual, the sourcing toolkit, the templates for baseline documentation, sourcing workplans, buying guides, contract advice notes and presentational material.
• Responsible for developing, implementing, monitoring and reviewing procurement strategies for allocated categories, through detailed demand/market analysis and a recognised Strategic Sourcing process, to ensure continual improvement and innovation in sustainable service delivery.
• Proactively engage into relevant clinical and non-clinical networks both within C&M and beyond to influence the value chain through standardisation of products and services.
• Provide a strong and effective business management support from Procurement at Directorate Management level and associated operational activity, directly influencing non pay expenditure to ensure value for money.
• Working with clinical, operations and functional groups, leverage the MWL total spend, while establishing common processes, performance metrics, standards and a supplier quality programme.
• Develop a wide understanding of the market within which the category sits – understanding and leveraging key developments, supplier capability and spend profiles.
• Manage and co-ordinate all activities, agencies, suppliers and personnel to successfully implement robust and deliverable category strategies, including where necessary undertaking a number of strategic projects, from initial scoping through to contract award.
• Produce monthly reports for the ADP/Directorates/CBUs as to the status and achievement of the Category Strategy benefits realisation plan and Key Performance Indicators, including supplier performance and quality.
• Monitor purchasing trends both internally and externally, with the aid of market intelligence, to support strategies that optimise the Services’ ability to improve service quality and reduce costs. Undertake audits, benchmarking exercises, and detailed financial analysis and modelling which will lead to options appraisal and recommendations for consideration by the ADP/CPO.
• Lead and Support product evaluation and selection as part of the category management process as required.
• Play a key role in engaging staff and stakeholders about the changes proposed. Use the strategy documents to articulate the proposed changes, explain the benefits and to understand barriers to change.

Strategic Sourcing/Tactical Sourcing

• Carry out procurement for high value, detailed contracts and be able to develop appropriate evaluation methods and interpretation thereof.
• Carry out procurement for highly detailed high value contracts that require analysis, comparison and assessment.
• Identify and develop opportunities for strategic supplier partnerships supporting long term high quality service delivery and cost reduction initiatives.
• Prepare specifications, award criteria, draft Service tenders and quotation documentation all in accordance with Service Standing Financial Instructions and Standing Orders, and current Procurement Legislation and UK Public Contract Regulations with particular reference to goods and services.
• Use and develop electronic media for tender and contract management.
• Plan and undertake effective negotiation with suppliers to determine most appropriate supply route that achieves best value for money.