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Mersey and West Lancashire Teaching Hospitals NHS Trust
About
The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 21 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.
The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.
Our Vision is to deliver 5 Star Patient Care:
- CARE that is evidence based, high quality and compassionate
- SAFETY that is of the highest standards
- COMMUNICATION that is open, inclusive and respectful
- SYSTEMS that are efficient, patient centred and reliable
- PATHWAYS that are best practice and embedded, but also respect the individual needs of patients
As a Trust, our aim is to provide a high quality service to all our patients. We strive to meet the best standards for professional care whilst being sensitive and responsive to the needs of individual patients.
As a teaching hospital trust, we have well established educational and research relationships with the University of Liverpool and Liverpool John Moores University. As Lead Employer, on behalf of the Mersey Deanery, we are responsible for over 5,000 trainee speciality doctors based in hospitals and GP practice placements throughout Merseyside and Cheshire.
Senior Procurement Manager
Accepting applications until: 01-Sep-2024 23:59
Vacancy status: Open
Accepting applications until: 01-Sep-2024 23:59
Key details
Location
- Gwefan
- Knowsley Community College/ Southport District General Hospital
- Cyfeiriad
- Stockbridge Lane
- Tref
- Huyton
- Cod post
- L36 3SD
- Major / Minor Region
- Merseyside
Contract type & working pattern
- Contract
- Permanent
- Oriau
- Full time
- Part time
- Job share
Salary
- Cyflog
- £50,952 - £57,349 per annum
- Cyfnod cyflog
- Yearly
- Gradd
- (NHS AfC: Band 8a)
Specialty
- Prif leoliad
- Purchasing & Supply
Trosolwg o'r swydd
We're looking for a Senior Procurement Manager working within our Procurement team. Apply now!
To be a key support to the ADP and Directorates/CBUs by providing guidance, advice and programme management of all agreed local procurement activities and planned strategies that have been agreed by the MWL Procurement Department.
To provide a proactive procurement service to the specialist category/Care Group or Corporate Division(s) that you work with, covering both strategic advice and operational support.
Be a recognised professional procurement lead for the Trust on high-profile, high-risk procurements.
Advert
The post holder will be a key support to senior staff and Divisions by providing guidance, advice and programme management of all agreed local procurement activities and planned strategies that have been initiated by the MWL Procurement Department
To provide a proactive procurement service to the specialist category and Division(s) that you work with, covering both strategic advice and operational support.
Be a recognised professional procurement lead for the Trust on high-profile, high-risk procurements.
Gweithio i'n sefydliad
The Secretary of State has approved the partnership between St Helens & Knowsley and Southport & Ormskirk Hospitals.
From 1st July 2023 we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.
The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.
The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.
Our Vision is to deliver 5 Star Patient Care:
- CARE that is evidence based, high quality and compassionate
- SAFETY that is of the highest standards
- COMMUNICATION that is open, inclusive and respectful
- SYSTEMS that are efficient, patient centred and reliable
- PATHWAYS that are best practice and embedded, but also respect the individual needs of patients
Our achievements include:
- Trust rated Outstanding by CQC Inspection August 2018
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- Awarded National Preceptorship Accreditation (2023) for our Nursing & AHP Preceptorship Programme
Please see our Wellbeing & Benefits booklet for more information on our staff benefits. Accessible version available upon request.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
KEY DUTIES
- To be a key support to the Directorates/CBUs by providing guidance, advice and programme management of all agreed local Procurement activities and planned strategies
- To ensure the best possible goods and services are provided to our patients and colleagues, ensuring we deliver 5 Star Patient Care
- To provide a proactive procurement service to the Directorates/CBUs that you work with, covering both strategic advice and operational support.
- To be the Senior point of contact for the category of expertise
- Be recognised as a professional procurement lead for the Trust on high-profile, high-risk procurements. To lead on negotiations of complex, high value contracts for the procurement of capital and all goods and services
- To manage the implementation and development of procurement services for MWL to support the strategic approach to Category and Contract Management
JOB DESCRIPTION
- To ensure relevant policies and procedures exist and are applied in order to ensure proper governance of procurement across MWL. Minimises risk and maintains compliance with relevant Procurement regulations and other regulations.
- Work closely with the Directorates/CBUs to support them in reducing non-pay expenditure through the identification and realisation of cash releasing and cost avoidance financial savings in current and future financial years.
- Creation of multi-year workplan via engagement with key stakeholders and seek sign off via Directorates/CBUs Procurement Meetings and Finance MWL72 - Senior Procurement Manager, September 2023 Page 2
- Chair Directorates/CBUs/Category Procurement Meetings providing a point of reference and addressing actions.
- Provide regular updates to the ADP, that the Directorates/CBUs operates within set budgets.
- To take professional responsibility for all aspects of Category and Contract management within areas of responsibility.
- To undertake audits and assurance of procurement processes, savings delivery and suppliers
- To manage and develop the implementation of Category Management processes within the Trust and develop the Procurement and Supply Chain function to ensure the provision of the best possible service to the Trust, measured by procurement and supply chain efficiency and cash releasing savings.
- To monitor and measure the performance of the procurement and supply chain team against key result areas and produce monthly reports for the relevant procurement groups and the Executive Management Team (as required).
- Drive the development, management and delivery of the Trust’s procurement cost improvement program, operational metrics and corporate reporting.
- Ensure that the Trust is compliant with all statutory and local policies/standards and procedures throughout the procurement process. Update policies to reflect best practice and change in external legislation and internal governance.
- Lead and develop strategies on new initiatives with emphasis on efficiency opportunities. Strategic lead in the development of new supplier services across the Trust.
- As the Senior Procurement Manager provide a professional service to assist other senior Trust managers in the performance management of large complex projects.
- Represent the procurement Directorate at Trust and regional Procurement meetings.
MAIN DUTIES & RESPONSIBILITIES
- People Management & People Development
- Provide specialist training for staff from own or other disciplines on own subject area, when required.
- Ensure the appropriate level of cover is provided for business services.
- Be active and visible participant in MWL Procurement Departments and support the development of a strong culture of teamwork.
- Provide support, guidance and 360 feedback through 1-2-1 meetings, development and team building.
- Assist in supporting the new and dynamic team to deliver professional procurement managed services to MWL Group and where applicable to wider regional organisations.
- Actively support a culture of collaboration, flexible cross-team working and a commitment to delivering high quality service for all customers
- Work to the targets & objectives identified and agreed with the ADP.
- Manage and develop the Strategic Procurement team- who you will be accountable for
Financial Management
- Support the Trust’s budget holders in the control of expenditure through the provision of accurate, timely and appropriate information.
- Advise and participate in budget setting for Directorates/CBUs that you work with by identifying saving opportunities.
- Be responsible for and support business appraisals and Business Case production, when required, in partnership with customers, undertake sourcing and appraisals of supplier proposals.
- Manage operational procurement activity, ensuring that operations are transparent, auditable and in accordance with the Trust's Standing Financial Instructions (SFIs), Public Procurement guidance and all other relevant legislation.
- Assist budget holders to control and monitor their non pay spend via clear reports and communication - holding them to account when appropriate.
Leadership & Strategy
- Act as one of the Trust’s experts in all matters relating to Procurement law and provide assurance to Trust’s Boards that all procurements are compliant.
- Support the management and maintenance of departmental policies and procedures within the department for all Procurement activity and ensures these are adhered to by all staff at all times.
- Identify, implement and monitor, in consultation with external providers and partners (such as NHSSC, CCS, SBS, H.T.E etc), a programme of procurement measures that deliver cost efficiencies on all non-pay expenditure.
- Deputise for the ADP/Deputy Director of Procurement in their absence or as delegated at Board Meetings and other key Trust meetings.
Category Management
Baselining
- Deliver a strategic procurement service for identified categories.
- Oversee the analysis of data in order to identify areas of quality improvement, cost savings or process improvements. Validate and sign off via appropriate stakeholder.
- Oversee the production of strategic plans for areas of responsibility. Oversee the sign off by key stakeholders.
Category Strategy
- Responsible for developing and maintaining the procurement procedures manual, the sourcing toolkit, the templates for baseline documentation, sourcing workplans, buying guides, contract advice notes and presentational material.
- Responsible for developing, implementing, monitoring and reviewing procurement strategies for allocated categories, through detailed demand/market analysis and a recognised Strategic Sourcing process, to ensure continual improvement and innovation in sustainable service delivery.
- Proactively engage into relevant clinical and non-clinical networks both within C&M and beyond to influence the value chain through standardisation of products and services.
- Provide a strong and effective business management support from Procurement at Directorate Management level and associated operational activity, directly influencing non pay expenditure to ensure value for money.
- Working with clinical, operations and functional groups, leverage the MWL total spend, while establishing common processes, performance metrics, standards and a supplier quality programme.
- Develop a wide understanding of the market within which the category sits – understanding and leveraging key developments, supplier capability and spend profiles.
- Manage and co-ordinate all activities, agencies, suppliers and personnel to successfully implement robust and deliverable category strategies, including where necessary undertaking a number of strategic projects, from initial scoping through to contract award.
- Produce monthly reports for the ADP/Directorates/CBUs as to the status and achievement of the Category Strategy benefits realisation plan and Key Performance Indicators, including supplier performance and quality.
- Monitor purchasing trends both internally and externally, with the aid of market intelligence, to support strategies that optimise the Services’ ability to improve service quality and reduce costs. Undertake audits, benchmarking exercises, and detailed financial analysis and modelling which will lead to options appraisal and recommendations for consideration by the ADP/CPO.
- Lead and Support product evaluation and selection as part of the category management process as required.
- Play a key role in engaging staff and stakeholders about the changes proposed. Use the strategy documents to articulate the proposed changes, explain the benefits and to understand barriers to change.
Strategic Sourcing/Tactical Sourcing
- Carry out procurement for high value, detailed contracts and be able to develop appropriate evaluation methods and interpretation thereof.
- Carry out procurement for highly detailed high value contracts that require analysis, comparison and assessment.
- Identify and develop opportunities for strategic supplier partnerships supporting long term high quality service delivery and cost reduction initiatives.
- Prepare specifications, award criteria, draft Service tenders and quotation documentation all in accordance with Service Standing Financial Instructions and Standing Orders, and current Procurement Legislation and UK Public Contract Regulations with particular reference to goods and services.
- Use and develop electronic media for tender and contract management.
- Plan and undertake effective negotiation with suppliers to determine most appropriate supply route that achieves best value for money.
Transitional arrangements are in place for EU,EEA and Swiss Citizens following the UK's withdrawal from the EU. Should you this apply to you, you are advised to familiarise yourself with these arrangements to ensure you continue to have right to work in the UK and how to evidence that right in the future. Please see the document attached to this vacancy. This requirement does not apply to Irish citizens, who can continue to freely enter, live and work in the UK.
The Trust is a non-smoking site. Failure to follow this rule could lead to disciplinary action.
Please be aware, that we may close a vacancy earlier than stated, should a sufficient number of applications be received from which a shortlist can be confirmed therefore you are advised to apply at your earliest convenience. The Trust may contact you during the recruitment process for your feedback on your experience.
We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce.
As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact [email protected]
We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision making process.
The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process.
Changes have been made to the NHS Terms and Conditions of Service Handbook which mean that:
- All employees have the right to request flexible working from day one of employment.
- There is no limit on the number of requests they can make.
- Employees have the right to make requests, have them considered, regardless of the reason.
At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working.
Please be advised that the use of Artificial Intelligence on applications is monitored and if you choose to use this, you must declare this on your application form.
Applicant requirements
You must have appropriate UK professional registration.
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Person specification
Qualifications
Meini prawf hanfodol
- Fully qualified member of the Chartered Institute of Procurement & Supply (CIPS level 7) or significant in-depth senior level experience
- Educated to Degree level
Knowledge & Experience
Meini prawf hanfodol
- Significant post qualification experience in procurement, of which has been in a strategic/managerial role
- Strong knowledge of Public Procurement Regulations legislation and procurement management of staff
- Negotiation and placement of contracts.
- Ability to undertake complex work and resolve associated issues
- Evidence of CPD
Meini prawf dymunol
- NHS procurement experience
- Capital equipment procurement.
- Knowledge of Social Value and Modern Slavery Legislation
Skills
Meini prawf hanfodol
- Excellent IT skills MS Word/Excel/Access.
- Contract Law skills.
- Working knowledge of e-procurement.
- Excellent report writing skills.
- Ability to work under pressure and meet tight deadlines
- High level of initiative in dealing with queries from internal and external sources.
- Highly developed analytical, judgemental and problem-solving skills
- Able to make decisions in day to day operational issues without reference to a manager
Meini prawf dymunol
- Evidence of strategic thinking.
- Knowledge of ORACLE purchasing system.
- Evidence of having used performance Management techniques.
Other
Meini prawf hanfodol
- Ability to travel various hospital locations by own car/ assisted driver
- Professional manner, acts with integrity.
- Enthusiastic.
- Self-motivated.
- Team Player.
- Positive Attitude.
Further details / informal visits contact
- Enw
- Chris McNamara
- Teitl y swydd
- Deputy Director of Procurement
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 01516765949
- Gwybodaeth i gefnogi eich cais
Jon Hannah - Assistant Director of Procurement (0151 676 5196)
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