Mae Trac yn falch o bweru recriwtio ar gyfer
Birmingham Community Healthcare NHS Foundation Trust

Gwybodaeth
We provide high quality, accessible and responsive community and specialist services within Birmingham and the West Midlands. We deliver over 100 clinical services, out in peoples homes and in over 200 hospitals, health centres and clinics. We provide services for adults, children, people with learning disabilities, those with rehabilitation needs and also dental services.
Cysylltu
- Address
- Birmingham Community Healthcare NHS Trust
- Priestley Wharf
- 20 Holt Street
- Birmingham
- West Midlands
- B7 4BN
- Contact Number
- 0121 466 6000
Band 4 PA/Senior Administrator
Closed for applications on: 2-Awst-2024 12:08
Statws y swydd wag: Closed
Closed for applications on: 2-Awst-2024 12:08
Manylion allweddol
Lleoliad
- Gwefan
- Moseley Hall Hospital
- Cyfeiriad
- Alcester Road
- Tref
- Birmingham
- Cod post
- B13 8JL
- Major / Minor Region
- Birmingham a'r Ardal Ddu
Math o gontract a phatrwm gwaith
- Contract
- Parhaol
- Oriau
- Llawnamser - 37.5 awr yr wythnos
Cyflog
- Cyflog
- £25,147 - £27,596 Per annum
- Cyfnod cyflog
- Yn flynyddol
- Gradd
- (Band 4)
Arbenigedd
- Prif leoliad
- divisional management
Trosolwg o'r swydd
"Previous applicants need not apply"
Please note, Sponsorships are NOT provided for this post
We are looking for an experienced administrator to join the Divisional Administration Team within the Adult and Specialist Rehabilitation Division on a substantive basis. Providing a robust PA service to members of the Senior Management Team, strong administrative experience and IT skills are essential, as is the ability to work autonomously and manage conflicting priorities. NHS experience is preferred but not essential, more important is a ‘can do’ attitude and high standard of professionalism as this role is directly supporting the management team in striving to ensure our teams and services are a ‘Great Place to Work’ and provide Safe High-Quality Care to patients. The role is predominantly based at Moseley Hall Hospital. Informal discussions about the role are welcome and encouraged. Please contact Aleah Abdo (Office Business Support Manger) on [email protected] or 0121 466 6329
Advert
This role requires a high level administration ability working to strict deadlines and a high standard of confidentiality and discretion. The post holder is also required to work effectively with all members of the team to support the effective running of the department. To provide administration support to delegated members of the Divisional Management Team as identified. To manage Microsoft Outlook diaries, ensuring commitments are recorded accurately and timely and any resources required are booked. This includes organising meetings, both internally and externally along with any room bookings or travel requirements. Take responsibility for printing, collating and distributing meeting papers, drafting agendas, preparing meeting papers, attending meetings and taking formal minutes or action notes using Microsoft Word, Excel and PowerPoint. Provide administrative support and take formal minutes at panel meetings. Produce a high standard of correspondence; letters, reports and set up other documents as needed. Update the HR systems (ESR) by recording leave/sickness and training in a timely way and ensure the system is up to date at all times. Progress and chase actions as required. Organise events, internally or externally, including organising any catering requirements as needed.
Gweithio i'n sefydliad
Be Part of Our Team...
BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.
IMPORTANT
- Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process.
- Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address
Swydd-ddisgrifiad a phrif gyfrifoldebau manwl
For the full details of the role and responsibilities, please see attached job description and person specification.
UK Home Office Visa Sponsorship requirements
In accordance with UK Home Office requirements, Band 2 clinical and non-clinical roles and Band 3 Non-Clinical roles are not eligible for sponsorship.
Please note that the majority of non-clinical roles (Agenda for Change Band 3 - 6) with the exception of those which appear on this list - link, will not meet the minimum requirements set by UK Visas and Immigration to sponsor candidates to work in the UK.
All non-clinical roles (Agenda for Change Bands 7 - 9) that meet the prescribed skill level (RQF 6) and salary threshold will be eligible for sponsorship.
The Trust will accept applications from candidates who can evidence their right to work in the UK or via alternative visa routes.
Disability Confident Employer and Guaranteed Interview Scheme
BCHC offers a guaranteed interview to any candidate who is Disabled, Neurodiverse, has a hidden or long term health condition as recognised under the Equality Act 2010, providing they meet the essential criteria of the job role, as set out in the person specification. We encourage applicants to submit their applications and to request any reasonable adjustments where required.
Equality, Diversity and Inclusion
As part of our ongoing commitment to being a Great Place to Work, we actively foster and support a workplace culture that is inclusive and equitable for all staff, patients and service users.
We are dedicated to creating an inclusive environment where everyone feels welcomed and valued. We encourage applications from individuals of all backgrounds, including those with diverse abilities, experiences, and perspectives.
We are also dedicated to supporting the career progression of colleagues from underrepresented backgrounds into this role and more senior roles within the Division and the wider organisation.
Promoting Workforce Equality
In response to data held by BCHC which demonstrates that individuals from particular protected characteristics are under-represented, BCHC are striving to redress these imbalances. In order to do this, the Trust is committed to the employment and career development of individuals with these protected characteristics. As part of this commitment and given this under-representation, the Trust guarantees an interview to any applicants from under-represented groups for positions at Band 8a and above whose application meets the essential criteria for the post as detailed on the Person Specification.
The Trust is currently under-represented in terms of people who identify as Black, Minority Ethnic (BME) and welcomes applicants from these communities. Selection will be on the basis of merit. In order to ensure the diversity of our workforce and understand the differing needs of our communities, the Trust is committed to the principles of Positive Action.
Flexible Working
Birmingham Community Healthcare NHS Foundation Trust (BCHC) supports a variety of flexible working practices and, where possible (given our range of services and community settings) dependent upon the requirements associated with the role, will actively consider requests made and support these where practically possible. This may include hybrid patterns of working to enable colleagues to request the flexibility of a mixture of home/base working.
In accordance with the NHS People Promise, the Trust is committed to facilitating a healthy work/life balance that is essential to health and wellbeing and to making BCHC a ‘Great Place to Work’. We will be happy to discuss and consider all requests relating to working patterns and hours at your interview so please do ask!
Using Artificial Intelligence
Birmingham Community Healthcare NHS Foundation Trust acknowledges Artificial Intelligence (AI) or Generative AI (GenAI) tools such as ChatGPT, Claude, Copilot, Gemini etc; are powerful tools that can help you in various stages of your job application and how they can be used in certain circumstances during your application process with BCHC. You can read more about acceptable use on our internet pages here
Benefits of working for us:
- Full NHS terms and conditions including extensive holidays, Agenda for Change pay with enhancements
- Attractive relocation payment if you relocate to the local area.
- Discounts for local and national retailers
- Dedicated well-being services for all employees
- Flexible working where possible
Gofynion yr ymgeisydd
Manyleb y person
Qualifications and Training
Meini prawf hanfodol
- OCR/Certification in text/word processing
- OCR IT in office applications or equivalent experience
- NVQ3 Business Admin or equivalent/ significant experience
- Evidence of continued learning or development
Skills/knowledge
Meini prawf hanfodol
- Excellent IT skills
- Knowledge and use of office administration procedures
- Excellent communication skills, written and verbal, ability to communicate effectively at all levels
- Ability to deliver a high level of accuracy and consistency
- Ability to use initiative to resolve problems
- Ability to accurately populate and monitor spreadsheets/ databases
Experience
Meini prawf hanfodol
- Secretarial/ Administration in an office environment
- Microsoft systems including Word, Excel, Outlook
- Providing meeting administration support
- Diary management
- Teamwork
- E-systems such as finance, workforce and staff management
- Organising workshops, meetings and seminars
Meini prawf dymunol
- Dealing with matters of a sensitive or confidential nature
Personal Qualities
Meini prawf hanfodol
- Excellent interpersonal skills
- Reliable and flexible
- Ability to work on own initiative
- Motivation to develop self
- Ability to identify own personal and professional development needs
- Ability to undertake further training or development as needed
- Ability to establish effective working relationships
- Ability to travel to other bases as required
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Aleah Abdo
- Teitl y swydd
- Office Business Support Manager
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 0121 466 6329
Ddim yn derbyn ceisiadau mwyach
Ymddiheuriadau, ond nid yw'r swydd wag hon yn derbyn ceisiadau mwyach.
Gallwch chwilio am swyddi tebyg ar fwrdd swyddi'r cyflogwr, neu fynd i'n bwrdd swyddi cenedlaethol Health Jobs UK.