Personal Secretary - Forensic Medical Unit

Job overview

This varied and challenging post will provide an opportunity for a reliable and friendly individual to work within the Forensic Medicine Unit (FMU) situated within the Royal Victoria Infirmary, part of the Newcastle upon Tyne Hospitals NHS Foundation Trust. You will work closely with the current clerical staff in the FMU and provide cover in their absence, which may include covering perinatal secretary, clerical support in Coroner’s Post Mortem services, dealing with enquiries and coordinating matters to do with tissue retention and disposal.

You will provide a high quality comprehensive secretarial and administrative service ensuring the effective and efficient running of the Team, while working under pressure with competing demands.  You will be required to receive telephone calls, sometimes of complex and sensitive nature and providing general non-clinical advice/information to members of the public, service users, other professionals and staff on a daily basis. Exposure to disturbing information is routine, therefore you should possess a higher degree of emotional resilience.

• Interview Date Thursday, 19 September 2024
• 37 Hours 30 Minutes/Week
• You will be redirected to Trac to apply for the vacancy.  Please expand the job details section and read all of the information before applying for the vacancy

Advert

You must have at least an RSA 3 (or equivalent) qualification plus previous experience at personal secretary level. You will have significant secretarial experience and advanced proficiency of Microsoft Office packages is essential. Excellent skills in organisation, minute-taking, numeracy, audio dictation and keyboard, and proficiency in the working of emails and spreadsheets are essential. You will also have the ability to work as a member of a team or on your own initiative with minimal supervision. Knowledge and experience of Patient Administration Systems would be an advantage but it is not essential as training will be given.

We welcome applications from individuals with reasonable knowledge of the NHS, knowledge of medical and / or medico-legal terminology and with previous experience of HM Coroners systems and other external bodies with which the FMU unit has close working relationships.

Working for our organisation

Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.

We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 2 million patients ‘contacts’ each year, delivering high standards of healthcare.

Please see attached information on what Staff Benefits we have to offer at our Trust.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.