Trac proudly powers the recruitment for
University Hospitals of Leicester NHS Trust

About
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Contact
- Address
- University Hospitals of Leicester
- G58/G59 Block A Penn Lloyd Building
- County Hall
- Leicester
- Leicestershire
- LE3 8RA
Call Handler Team Leader
Closed for applications on: 23-Aug-2024 00:02
Vacancy status: Closed
Closed for applications on: 23-Aug-2024 00:02
Key details
Location
- Site
- Castle Donington
- Address
- 10-12 Willow Road
- Town
- Castle Donington
- Postcode
- DE74 2NP
- Major / Minor Region
- Leicestershire
Contract type & working pattern
- Contract
- Permanent: Weekdays, Weekends, Nights and BH
- Hours
- Full time
Salary
- Grade
- NHS AfC: Band 4
Specialty
- Main area
- Midlands Critical Care Transport Service
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Relying too much on AI can negatively impact your chances of success, because automatically generated answers:
- might not be specific or relevant enough to address the criteria in the recruitment profile
- often seem generic and not personalised enough – an AI response won’t show your unique voice and perspective
- could misrepresent information about you, such as your qualifications, skills and experience
We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully. You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct.
Job overview
The Call Handling Team Leader will provide team leadership to the CoMET/CenTre/ECMO call handlers. The team leader role will be based within the MCCTS hub based in Castle Donington and will be instrumental in the day-to-day operational running of the service.
The team leader will work within the multi-disciplinary team, overseeing the management of the call handling team and resources which handle the telephone calls for neonates, children and adults who require transfer to neonatal & paediatric intensive care as well as to our local ECMO centre. The will undertake management of the rosters and any staffing issues and be expected to provide report on a daily basis and contribute towards monthly commissioner reports and achievement of KPI. Development of action plans will be required where the services is not meeting service KPI’s
Training all staff in the ADTEC telecoms system will also be an essential part of the role, maintaining staff training records and yearly mandatory training and appraisals
Advert
· Manage the call handling team’s roster, ensuring this rota is covered 24/7, and ensure that any gaps or difficulties are escalated to the Matrons or General Manager.
· Monitor sickness/absence of the call handling team, in accordance with the Trust’s sickness absence policy with escalation to the General Manager where appropriate.
· Ensure the call handlers are aware of HR policies and relevant Trust policies.
· Monitor and manage the annual leave for the call handling team, maintaining entry on the Health Roster.
· Responsible for ensuring the effective function of the telecommunications system, liaising with Adtec Communications and the senior management team when issues arise.
· Become a competent super-user of the Kinseed system, excel, Power BI and Health Roster.
· Responsible for photocopying, preparing and distributing clinical papers, meeting papers or other information as required in relation to monthly transport team meeting and monthly commissioner meetings - maintaining confidentiality at all times.
· Manage the call handlers’ professional development - including mandatory training and educational courses.
· Oversee the call handlers’ individual roles and service improvement projects in relation to developing the call handling systems and integrating this into electronic patient records (EPR) that are being developed for all 3 services
·
Working for our organisation
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Detailed job description and main responsibilities
Job Summary
The Call Handling Team Leader will provide team leadership to the CoMET/CenTre/ECMO call handlers. The team leader role will be based within the MCCTS hub based in Castle Donington and will be instrumental in the day-to-day operational running of the service.
The team leader will work within the multi-disciplinary team, overseeing the management of the call handling team and resources which handle the telephone calls for neonates, children and adults who require transfer to neonatal & paediatric intensive care as well as to our local ECMO centre. The will undertake management of the rosters and any staffing issues and be expected to provide report on a daily basis and contribute towards monthly commissioner reports and achievement of KPI. Development of action plans will be required where the services is not meeting service KPI’s
Training all staff in the ADTEC telecoms system will also be an essential part of the role, maintaining staff training records and yearly mandatory training and appraisals
The call handling service delivers a key role in the smooth running of the transport services (CoMET, CenTre and ECMO) to ensure timely transfers of our most vulnerable patients.
The team leader will in addition work closely with the senior
Budget
The team leader will contribute to the management of the rota for the call handling team working within budget constraints.
Staff
The team leader will be responsible for the line management of the call handlers, ensuring that all aspects of performance, attendance, training and appraisal are addressed in accordance with Trust Policy.
Policy
The team leader will be responsible for developing implementing and updating the relevant Standard Operating Procedures (SOPs) and call algorithms.
Staff should be aware of all policy and procedures in relation to the services and those that apply to the safe delivery of transport service and specifically in relation to the provision of call handling services and business continuity plans as
these are critical to service delivery.
Ensure that self and team members’ act at all times to provide a personalised service to patients in accordance with agreed standards and promotes equality, diversity and rights.
Participate in transport service audits and the development and implementation of relevant action plans and implementation of changes as required.
Communication
The team leader will be responsible for implementing and developing SOPs and feedback mechanisms for the network
.Maintain a high standard of written and verbal communication in the line of duty
Takes direct lead in facilitating call conferences between referring and receiving teams
Ensure that self and all nursing staff promote a collaborative working relationship with members of the multidisciplinary team at all times
Ensure effective communications and support is provided to the call handling team at all times
Be a point of contact where service disruption is encoun
Additional Information
Please submit your application form without delay to avoid disappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms.
Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you.
UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.
Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.
UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.
Disclosure and Barring Service Check
Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.
The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.
The current price of a check is £38 for an enhanced and £18 for a standard check.
COVID 19 Risk Assessment
Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.
The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.
If it is identified that you are within a vulnerable category, we will endeavor to make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.
Covid Vaccination Status
Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.
University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve. We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.
Applicant requirements
Person specification
Education and Training
Essential criteria
- NVQ 4/5 or Diploma or equivalent experience
- Basic team leadership/supervision certificate or experience
- Understanding of medical terminology.
- Administration 2/RSA/OCR Stage II or equivalent
- Good working knowledge of and computer literate with knowledge and experience of using word, Microsoft outlook and excel.
Desirable criteria
- RSA/OSR stage III
- Experience of using a Patient Administration System
- Experience of using Power BI
Experience
Essential criteria
- Proven administration and secretarial skills experience
- Supervisory skills
- NHS experience
Desirable criteria
- Previous experience in staff management or evidence of ability to deal effectively with people
Communication & Realtionship Skills
Essential criteria
- Good standard of spoken and written English
- Good interpersonal skills
- Excellent verbal and written communication skills
- Ability to motivate others to achieve positive outcome
Skills
Essential criteria
- Highly motivated and enthusiasm for developing the role.
Planning & Organisational Skills
Essential criteria
- Ability to meet strict deadlines
- Good organisational skills
- Flexibility to cover the service and work
Equality, Diversity and Inclusion
Essential criteria
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
- All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others
Further details / informal visits contact
- Name
- Hilliary Killer
- Job title
- General Manager CenTre & CoMET transport Services
- Email address
- [email protected]
- Telephone number
- 07534 014990
No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
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