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Birmingham Women's and Children's NHS Foundation Trust
About
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families.
Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas. Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care. Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality. We encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Personal Assistant
Closed for applications on: 22-Oct-2024 15:00
Vacancy status: Closed
Closed for applications on: 22-Oct-2024 15:00
Key details
Location
- Site
- Birmingham Women's Hospital
- Address
- Mindelsohn Way
- Town
- Birmingham
- Postcode
- B15 2TG
- Major / Minor Region
- Birmingham & The Black Country
Contract type & working pattern
- Contract
- 12 months (Fixed Term)
- Hours
- Full time - 37.5 hours per week
Salary
- Salary
- £26,530 - £29,114 per annum
- Salary period
- Yearly
- Grade
- (NHS AfC: Band 4)
Specialty
- Main area
- Admin
Job overview
We are seeking a Personal Assistant, to cover a 12 month maternity leave period.
We are seeking a Personal Assistant who has a keen eye for detail, is excellent at juggling multiple tasks and has the ability to work under pressure. The successful candidate will be responsible for providing an effective and efficient administrative support service to members of the Divisional Senior Leadership Team of the Women's Division.
Responsible for providing an effective and efficient administrative support service to members of the Divisional Senior Leadership Team of the Women's Division.
Advert
The successful post holder will have experience in coordinating administrative tasks with a high level of efficiency and confidentiality. There will be an expectation of providing appropriate, effective high-level support as you act as a gatekeeper and the first point of contact. Dealing with correspondence and telephone calls in a timely and appropriate manner, as you take responsibility for setting up and maintaining office systems & procedures within the Women's Division senior management team. You will be part of an ever-growing team and will learn so much in this great development opportunity. So, if you thrive in a busy, fast paced environment and you are ready for a new challenge come and join our team in transforming mental health care for the young people of Birmingham!
Working for our organisation
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Detailed job description and main responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Women’s and Children’s NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Person specification
Qualifications
Essential criteria
- • Good standard of education (4 GCSE’s or equivalent) including Maths and English Language
- • Computer Literate to level RSA III standard or equivalent
- • ECDL or equivalent IT qualification which demonstrates an ability to use all Microsoft word packages
Desirable criteria
- RSA III Customer Service Diploma or equivalent
Experience
Essential criteria
- • Previous secretarial experience
- • Previous experience of working in administration at a senior level
- • Previous experience of taking and transcribing formal minutes
- • Experience of working as part of a team
- • Excellent communication skills both written and verbal.
- • Ability to source information through means such as the internet
- • Excellent customer service skills
Desirable criteria
- • Knowledge of the purpose of governance in the NHS
- • Power Point presentation skills
Skills
Essential criteria
- • Organised, professional and punctual
- • Adaptable, flexible and reliable
- • Ability to deal with unpredictable workload and frequent interruptions
- • Ability to work under pressure and prioritise own workload
- • Tactful and diplomatic and can demonstrate a professional telephone manner
- • Ability to work and communicate with people at all levels
- • High degree of discretion and initiative.
- • Able to work as a team member
- • Highly motivated to provide a good quality service
- • Good attendance record
- • Smart appearance
Documents
Further details / informal visits contact
- Name
- Simon Fertig
- Job title
- Divisional Director of Operations
- Email address
- [email protected]
- Telephone number
- 0121 472 5066
No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
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