Apprentice Departmental Secretary

Job overview

Womens Services are excited to offer this new opportunity within the department for a Band 2 Trainee Departmental Secretary Apprentice position with progression into a Band 3 Departmental Secretary post,  upon successful completion, within 2 years, of a Level 3 Apprenticeship in Business Administration.

This post is a great opportunity for anyone looking to develop on their current Administration and Customer Service skills, with a desire to learn more about the NHS and services offered Womens Services - supporting patients from all walks of life. This position joins a small team provides a range of support to Senior Management and Specialised positions in the Board for staff supporting patients for Gynaecology and Obstetric (Maternity) problems– therefore an enthusiastic person with an empathetic nature is sought.

Training in post will be a combination of 1:1 shadowing, independent study and classroom based learning. 

Hours to be worked Monday to Friday between 0800-1700. We are unable to consider part time hours and/or offer Sponsorship for this post.

• Interview Date Tuesday, 29 October 2024
• 37 Hours 30 Minutes/Week
• You will be redirected to Trac to apply for the vacancy.  Please expand the job details section and read all of the information before applying for the vacancy

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You can expect to get involved with the following tasks with other ad hoc duties along the way:
•    Room bookings
•    Processing HR paperwork
•    Minuting meetings
•    Organising travel and catering
•    Co-ordination of PALS/Complaints
•    General admin - scanning, photocopying, taking calls, emails

We invite applications from candidates looking to work in a busy office environment, someone who is calm and focused with excellent computer skills. Due to the nature of the role, you must have evidencable organisational and time management skills. As a team we are always looking to develop our processes to ensure we are up to date and efficient – therefore we welcome applications from those open to assisting in the development of departmental processes.

Working for our organisation

Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.

We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 2 million patients ‘contacts’ each year, delivering high standards of healthcare.

Please see attached information on what Staff Benefits we have to offer at our Trust.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.