Asset & Compliance Officer - Building & Regulatory

Detailed job description and main responsibilities

·         To maintain good working relationships and communicate effectively with users of the services and colleagues to include ward staff, other departmental staff and external contractors.

 

·         Is a proactive member of the Estates team.

 

·         Is flexible in their approach to work.

 

·         Provides and receives complex information.

 

·         Plans and organises their own work to provide an efficient service to the estates department.

 

·         Exchanges specialist complex information with specialists, non-specialists.

 

·         Negotiates and uses persuasive skills with contractors, suppliers, statutory agencies and utility companies.

 

·         Verbal and written communication required.

 

·         The post holder analyses the tasks they are allocated comparing a range of options, making judgements and evaluates the best solution to the task presented to convince senior managers of the need for change within the specialist fields.

 

·         The post holder will be communicating complex technical and regulatory information; recipients may not be specialists in the technical field. 

 

 

1             KEY RESULT AREAS

 

The postholder will have responsibility for providing a specialist compliance service to the trust including: -

 

Analytical and Judgmental Skills

 

·         To make judgements across a wide range of complex estates issues, taking into account relevant legislation, health and safety, conflicting demands – condition of plant & equipment and complex fault finding.

 

Planning and Organisation Skills

 

·         To plan, organise a range of complex activities associated with long term maintenance service planning together with short term project planning, emergency and contingency planning for critical services. Liaising with users, contractors and specialist agencies.

 

Physical Skills

 

·         To accurately use highly developed physical skills, accuracy important, manipulation of fine tools and materials

 

Responsibility for Patient and Client Care

 

·         To assist patients during incidental contact.

 

Responsibility for Policy and Service Development

 

·         To develop and implement new and revised policies and changes in estates services and contribute to procedures which impact on other departments.

 

Responsibility of Physical and Financial Resources

 

·         To authorise payments to contractors and suppliers and to hold delegated budget for refurbishment schemes. To maintain and repair trust properties and equipment / responsible for maintenance of facilities and equipment, and to sign off timesheets/direct labour costs when necessary.

·         To undertake complicated analysis / judgement made up of several components with conflicting expert opinion e.g. Tender analysis.

·         Developing structured and scheduled plans, planning programmes that impact across or within departments, services or agencies, e.g. minor improvement and project managing & planned preventative maintenance.

·         Participating in the development and amendment of policies and service developments and procedures.

·         Responsible for selecting suppliers taking into account cost, quality, delivery period and reliability.

·         Undertake equipment testing or adaptation.

 

Responsibility for Human Resources

 

·         To act as Line manager for estates maintenance staff

·         To take responsibility for the day-to-day management of the Estates Personnel regarding job allocations.

·         To assist in the induction and training of new staff.

·         To engage instruct and supervise contractors involved in the maintenance of the hospital buildings and services, including accreditation of Sterile Services Department.

·         Responsibility for sickness, appraisals, recruitment and selection, personal and career development, work allocation and first stage of disciplinary and grievances.

 

Responsibility for Information Resources

 

·         To use and update the departments databases and spreadsheets and other computer software including the hospitals building management system. To regularly record information to support the estates department governance framework.

 

Responsibility for Research and Development

 

·         To undertake surveys or audits as necessary to your own work.

 

Other responsibilities include: -

 

·         To assist the Head of Estates in the preparation of the major maintenance programme.

·         To assist in the implementation of the major maintenance programme and minor improvement works, including preparation of specifications and drawings, supervision of contractors and directly employed labour.

·         To ensure the department quality assurance procedures are maintained including the departments statutory, mandatory, and recommended testing records, documentation and signatory in areas of responsibility.

·         Exchange specialist knowledge and information with estates staff, contractors, suppliers and statutory agencies.

·         To understand the relevance and importance of the Care Quality Commission Essential Standards of Quality and Safety Regulation 15, outcome 10 and 11.

·         To undertake surveys of engineering plant and equipment, prepare reports or audits and to develop the trusts on going condition/appraisal reporting framework.

·         To support the Head of Estates by acting as Responsible and/or Authorised Person for specific areas as required.

·         To assist with the management of the Trusts energy consumption including liaising with suppliers and contractors, with support from the Sustainability Team.

·         To promote a trust wide sustainable environment culture and to ensure the Trust addresses all energy and environmental targets.

·         To deputise for the Head of Estates as required in relation to delegated tasks.

 

·         To participate in a rota to give emergency estates management support outside normal working hours.

 

 

 

2             ENVIRONMENT AND EFFORT

 

Physical Effort

 

·         Frequent light physical effort for short periods, i.e., when accessing inaccessible areas.

·         To be able to drive and hold a clean driving licence.

 

Mental Effort

 

·         Frequent concentration required for 1 to 2 hours at a time for paperwork and fault finding.  Frequent interruptions.   Dealing with operational incidents.

 

Emotional Effort                   

 

·         Occasional (less than once a week) exposure to distressing or emotional circumstances by contact with terminally ill patients on wards, dealing with staff grievance, disciplinary issues and complaints.

 

Working Conditions

 

·         Occasional direct exposure (less than once a week) to unpleasant working conditions, dirt, dust, noise, heat, humidity, height, confined spaces, and inclement weather