Administrator - Executive Office (5x roles)

Job overview

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to NHS Hampshire and Isle of Wight, Southern Health Foundation Trust, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton Foundation Trust, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals Foundation Trust. 

We are recruiting five Administrators within the Executive Office to support the Executive Team directorate and Senior Leaders within that function.

The roles available are:

·         Administrator to Medical Directorate

·         Administrator to Nursing Directorate

·         Administrator to Strategy Directorate

·         Administrator to People Directorate

·         Administrator to Delivery Directorate

Please see the attached advert for further details.

Advert

You will be providing administrative support to the Senior Leaders and relevant Executive Assistant in a fast paced and ever-changing environment responding to situations as they arise within the HIOW system. 

You will be involved in organising meetings and events, preparing meeting packs and papers, supporting with HR processes and onboarding, attending selected meetings which will require action notes/minutes to be taken, working with complex calendars, preparing agendas/documents and following up on action points. This role will require confidence to liaise with internal and external stakeholders, acting as a point of contact on behalf of the Executive Office. There will be occasional project work and ad hoc tasks keeping your role interesting and varied.

To assist the Senior Team with day-to-day admin tasks. To work with little supervision, prioritise on a daily basis ensuring the smooth operation of the office area and office systems. The role also requires handling comprehensive and sensitive information/correspondence, document management and arranging complex meetings.

To work as a member of a team of Administrators and Executive PA’s in a flexible and co-operative way, in particular providing support for the other administrators and the wider director team at times of pressure and absence.

Working for our organisation

We offer excellent employment opportunities to new and existing staff. We aim to be a model employer by embedding best HR practice and to support new ways of working.

We pride ourselves on offering good working conditions, job security, lifelong learning, fair pay and benefits, staff involvement and a balance between work and personal life.

We enjoy a forward thinking and innovative culture and our vision is to have healthy people, living healthy lives in healthy communities. We understand the only way to deliver this is to have the right people with the right skills.

Here is a summary of some of the benefits and services which are on offer to staff:

·         27 days paid minimum holiday and bank holiday entitlement

·         NHS pension scheme

·         Sick pay policy

·         Occupational health services including staff counselling services

·         Flexible working and family friendly policies

·         Flexible retirement and retirement vouchers

·         Health Service Discounts – offers for stores, travel, equipment etc.

Successful candidates will be subject to a six-month probationary period