Estates Supervisor

Detailed job description and main responsibilities

• Responsible for day-to-day operational management of Community Estates team, working to specific budgets, with regards to breakdown & planned preventative maintenance work  ensuring that all work undertaken is compliant with relevant legislation and guidance including NHS Health Technical Memorandum’s (HTM’s), Health Building Notes (HBN’s) British Standards, European Standards, etc.
• Responsible for the effective management of all tradespersons and Maintenance Assistants within the Community Estates Team and carrying out individual performance reviews and delivering the training needs of the department / Staff.
• Support in the development and implementation of the Estates Strategy based upon Trust and Atlas goals.
• Responsible for multi discipline surveys and to support in the production of subsequent management plans to ensure areas of estates are of an acceptable standard utilising audits and condition surveys to support the development of a 5-year backlog maintenance strategy.
• Provide effective day to day management of the Community estates team ensuring it fulfils its function effectively, economically, and efficiently with all existing legislation.
• Produce appropriate risk assessments and action plans for the department and the estate in line with Atlas procedures. To include passing of appropriate risks for inclusion in the Atlas Risk Register.
• Undertake investigations and produce reports in the case of a loss involving buildings, land or plant, accidents / untoward incidents in accordance with Atlas policies.
• Responsible for implementation and training within the department.
• The post holder is responsible for managing / undertaking complex testing, fault finding and commissioning on engineering plant and equipment across all trades.
• To proactively participate in the operation and control of planned maintenance schemes providing recommendations on any changes to current schedules of work, process, or new process.
• To manage contractors who undertake works on site, ensuring all such works is undertaken in accordance with Health and Safety legislation, Good Practice and conforms to specifications.
• To provide skilled technical support to Capital Project Managers in the pre-investigation, enabling and commissioning of new build and improvement schemes.
• Undertake the role of ‘Authorised Person’ for systems and maintain strict records of engineering systems to meet operational and statutory requirements.
• To undertake training where necessary to learn new techniques and skills and keep up to date with all mandatory training and any training required for changes in legislation.
• Be proficient with use of computer hardware and familiarity with a full range of Microsoft Office applications as well as all relevant estates related specialist computerised systems, utilising software to create reports to be shared and disseminated to others.
• Organise materials requisitions and assist in purchasing where required showing value for money etc.
• Promote and develop a culture of responsiveness, ownership, and customer care within the team.
• Investigate and promote new working practices within the team to provide more efficient and customer responsive service.
• As required support the Community Estates Manager in times of Annual Leave, Sickness etc
• Arrange both major and minor hospitals service interruptions for maintenance and capital projects, communicating with Clinical and non-clinical staff, outside agencies ensuring all contingencies have been identified and covered, supported by risk assessments, method statements and appropriate permit to works systems, to review proposed interruptions with outside agencies with regards to the effects these would have on the Trust.
• The post holder will be responsible for assisting with the implementation and management of an effective asset register.
• Investigate and prepare reports on complaints received from patients, visitors, staff, and general public regarding services provided by the estates department.
• Develop close working relationships with Department Managers, Ward Managers, Clinical Managers, Heads of Departments, other NHS Trust representatives and safety representatives providing support and technical guidance where required and requested.
• Ensure compliance with Atlas standing orders and Standing Financial Instructions, acting as a budget holder for the authorizing of expenditure in relation to raising orders for the supply of materials, maintenance contracts and projects.
• The post holder will be expected to participate in the Atlas On Call Rota for out of hours Estates Management, providing cover for the 24hr on call system that provide service continuity in the event of breakdowns, essential service failures, fire and floods or estates related issues ensuring that the Emergency Plan is implemented where appropriate.
• Ensure Specialist information and records are maintained to facilitate the safe operation of the estate.
• Maintain regular contact with staff through formal meetings and informal discussions with regards to employee matters.
• Manage an effective appraisal system for all staff at all levels, including identification of key skills, skill gaps and development of Personal Development Plans and also sickness absence, grievance, disciplinary, individual performance review in relation to directly employed labour and recruitment of new staff.
• Undertake any other duties deemed appropriate to the nature and grading of the post.

Please ensure you have read the attached full Job Description & Person Specification for further information, and before applying for the role.