Senior Inventory Management & Patient Level Costing Lead

Detailed job description and main responsibilities

Liaise with clinical management teams and be responsible for ensuring that appropriate stock levels are maintained in line with operational guidelines and authorised financial budgets. Be responsible for ensuring authorisation levels are not exceeded. Ensure stock is rotated to eliminate waste.

Liaise with Clinical Engineering and procurement to manage product recalls, completing necessary paperwork and isolating product.

Respond to Datix reports applying to the Theatres and Cardiac areas, fully investigating any Datix reporting the outcome

Manage Consignment stock in line with trust policies and supplier consignment agreements, ensuring that stocktakes are carried out regularly and discrepancies identified and resolved. Work with suppliers to monitor stock levels and ensure computerised systems are kept up to date and maintained accurately.

Oversee and manage the return of medical equipment for repair, ensuring all relevant paperwork is completed and procedures adhered to.

Be responsible for the storage areas within departments. Ensure the team maintain the storerooms to agreed standards, including accurate and clear labelling, in line with Inventory Management system requirements, and appropriate storage of all goods, dependant on the nature of their use.

Carry out risk assessments on the storage areas, and write up SOPs. Reporting potential health and safety hazards to clinical teams, completing relevant paperwork and be responsible for ensuring these risks are eliminated.

Co-ordinate stocktakes throughout the year, from daily checks to full year end stocktakes, ensuring all relevant paperwork is completed and accurate, and adapting procedures as necessary in line with the implementation of the patient level costing inventory management system

Develop and maintain a working knowledge of Medical and Surgical consumables, with particular emphasis on Prosthesis and cardiac devices, organising and participating in product training sessions.

Assist the clinical team with the processing of loan kits and returns. Be responsible for investigating and resolving of invoice queries, in turn highlighting any discrepancies to the relevant department.

Act as a senior point of contact for clinical staff on product issues, developing and initiating resolutions to problems. Provide management support to team members to help them resolve problems and queries within their areas.

Provide direct line management support to the team and be responsible for ensuring robust cover arrangements are in place to ensure continuity of service for planned and unplanned leave. Distribute and monitor individual workload, prioritise and delegate where appropriate to ensure effective utilisation of available resources. Provide line management support to other team members in the event of other management being on leave

Carry out staff PRDP’s and produce relevant objectives in line with Trust procedures, and the Trusts strategic objectives,

Monitor the performance of staff members and carry out performance management when required, in line with Trust policies

Train new staff, and current staff as required.

Ensure that the team adhere to agreed policies and procedures; be the lead for revising and updating policies and procedures relevant to the post.

Actively work with Procurement and Supplies management to accelerate savings, ensuring that they are logged centrally with the inventory 18.team members for reporting purposes.

Be a senior point of contact for Sales Reps, adhering to the Sales Reps policy and Trust SFIs.

Collate and Provide management information to Finance, Procurement and clinical teams.

Accurately record and report all stock wastage, in the form of traditional wastage for out-of-date stock and missing at stock take.

Ensure goods and services are correctly coded, monitor transaction reports which will assist in identifying Patient Level Costing. Use reports to monitor and report on wastage, carriage etc. and drive costs down where possible. Work with Financial Management and Clinical Management to analyse budgets and report on spend.

Lead and manage the implementation of patient level costing in Theatres and Cardiac areas, ensuring initial procedure code set up is correct, working with the surgeons to produce procedure cards and liaising with all clinical staff to ensure the correct processes are followed

Be directly accountable for the day to day running of the inventory management system, including the patient level costing element, once implementation in clinical areas has been completed

Produce SOPs for the management of inventory and point of care testing for all clinical areas

Be the first point of contact for all point of care queries from both clinicians and the Procurement Systems and Data Manager

Be responsible for ensuring that relevant paperwork is completed for goods borrowed between departments. Along with fellow management be responsible for the Supplies Department Security, ensuring daily the Department is secure at all times.