Estates Officer (Building)

Detailed job description and main responsibilities

• Manage minor works projects including preparation of specifications and tender documentation
• Responsible for the day to day management of asbestos within the Trust properties in accordance with the Control of asbestos Regulations
• Assist the Technical Services Manager with the management of the directly employed labour
• Preparation of Statement of Need and Business Case submissions for areas of responsibility and assist stakeholders where appropriate
• Assist in the preparation of design, schematic and working drawings using Computer Aided Design for revenue and capital projects
• Obtain competitive quotations following the Trust SFI’s and use of electronic tendering systems such as Pro-Contract. Undertake tender analysis ensuring compliance and appropriateness of work.
• When required study, review and advise on all drawings and specifications and submit any queries to design teams.
• Carry out all the general services provided during the execution of the minor works project contract.
• Ensure planned construction and maintenance works are carried out to ensure minimal disruption to patients, staff and the service in general.
• Undertake inspections as required including asbestos and building fabric.
• Controlling those budgets associated with the Capital and Revenue Works programme, as delegated by the Senior Estates Manager
• Ensure compliance with all H & S, Statutory and Mandatory Regulations & Guidance etc. Advise the Senior Estates Manager on all aspects of CDM regulations and Health & Safety in connection with this role.
• Attend required meetings and provide professional expertise in the area of structural compliance to Estates colleagues
• Plan and review programmes of work in consultation with the Senior Estates Manager.
• Carry out surveys of external areas of the Trust e.g. roads and pavements and internal areas e.g. flooring and environmental aspects. Cost and arrange remedial work within the budgeted allocation
• Cost, arrange and manage passive fire protection remedial work to fire compartmentation around the Trust properties ensuring lessons learned and guidance from complex building fires are taken into consideration.
• Arrange training and instruction as required by the Senior Estates Manager.
• Manage and maintain the Permit to Work System to allow work above ceilings thus maintaining the integrity of fire protection. Present instruction and training in the use of this permit
• Develop or assist (as appropriate) the implementation of new requirements and/or Trust policies or procedures designed to ensure statutory compliance and minimise risk.
• Arrange the preparation and recording of statistical data required by the Senior Estates Manager.
• Raise orders and certify completion of work in accordance with Trust financial procedures.
• To take an active part in the use of the departments computer systems for the implementation of all Estates related programmes.
• Liaise with all disciplines on operational maintenance and minor improvement schemes advising on Building standards.
• Act as the Deputy Responsible Person for the Management of Asbestos in the Trust in accordance with current legislation. Provide annual re-inspection of known asbestos in the Trust and maintain the trust’s computer based asbestos register.
• Provide professional ‘Asbestos’ related advice to estates and maintenance staff as required, act as the main point of contact for Permit to work
• Prepare and present asbestos awareness training to Estates, other Trust staff (e.g. Information Technology and Telecomms) and outside contractors.
• Undertake training in other disciplines e.g. water safety to ensure compliance during construction works.
• Take part in the Estates management on call rota.
• To undertake any other appropriate duties as requested