Staff Social Club Administrator

Trosolwg o'r swydd

This is an incredibly unique opportunity to support in enhancing the staff experience at Newcastle Hospitals through social, cultural and recreational activities.

Our Staff Social Club is a virtual social club with almost 9,000 members, offering access to a monthly lottery, subsidized events and access to join onsite fitness centres. 

Reporting to the Staff Social Club Manager, you will provide administrative support, ensuring an efficient, high-quality service is provided at all times to members. Including but not limited to answering calls, emails and liaising with new and existing members, dealing with all day-to-day enquiries.

As a Staff Social Club Administrator, you will organise and participate in Staff Social Club events, including processing event applications, allocating seating, and sending tickets/vouchers. Ultimately ensuring that all administrative systems and databases are accurate and up to date.

You will also assist in maintaining all information on the Staff Social Club website, social media and advertising throughout the Trust, ensuring content and creation is on brand, accurate and relevant.

You will need to have a passion for events and social activities, have a keen eye for detail, as well as knowledge of the local area and businesses. 

• Interview Date Wednesday 05 February 2025
• 22 Hours 30 Minutes/Week

NO AGENCIES PLEASE

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In this role you’ll provide administrative support and act as a first point of contact for members/potential members of the Staff Social Club. You will be responsible for day-to-day operational issues and queries from members, providing support and advice to all staff in relation to the Staff Social Club.

You will ensure that all Staff Social Club payments are up to date and flag any issues to the Staff Social Club Manager when problems arise, as well as liaising with suppliers, Finance and Payroll to ensure event invoices are paid in a timely manner. 

You’ll communicate effectively, in a friendly manner, with colleagues from all levels and disciplines across the organisation, as well as outside agencies such as booking agents and gym equipment suppliers.

As well as undertaking the administrative tasks surrounding all Staff Social Club events, you may be required to provide additional operational support on an ad hoc basis throughout the year, which includes the occasional evening and weekend. 

In this role, you will have the opportunity to make a real difference in helping grow and maintain our Staff Social Club. Assisting in improving our service that supports the staff of Newcastle Hospitals. 

This is a rewarding and fast-paced role where no two days are the same.

Gweithio i'n sefydliad

Our staff oversee over 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:

•         Freeman Hospital

•         Royal Victoria Infirmary (RVI)

•         Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)

•         Newcastle Dental Hospital

•         Newcastle Fertility Centre

•         Northern Centre for Cancer Care, North Cumbria

•         Northern Genetics Service

•         Cramlington Manor Walks

These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under ‘Documents to download’ or ‘Supporting documents’.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust