Executive Assistant

Job overview

We have an exciting opportunity for someone to support the day to day coordination and administration of the Chief Finance Officer and Finance Directorate. The post holder will be a key member of a dynamic team, responsible for ensuring effective administration procedures are established and maintained in order to support corporate functions, including statutory committee and executive director team meetings.

You will provide a high quality, comprehensive business support and personal assistant function including meeting arrangements and minuting responsibilities, ensuring that the administrative support is of the highest standard and that confidentiality is adhered to at all times. 

The nature of the post means that the holder may be required to receive and communicate highly confidential and sensitive information.  This will require the individual to exercise a high degree of personal responsibility in the appropriate distribution of the information. 

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• Managing administration needs across the Directorate on behalf of the Executive and their Senior Managers
• Taking telephone calls for the Executive and using their initiative to deal with phone calls and messages, maintaining constructive relationships with a broad range of internal and external stakeholders across the Integrated Care System
• Sorting and prioritising all incoming mail and e-mail, distributing as appropriate
• Managing the Executive’s mailbox, dealing with incoming emails on behalf of the Executive as appropriate, using categories to organise emails, and developing an efficient email filing and archive system
• Managing the electronic diary for the Executive, including arranging and changing appointments, often involving other senior colleagues, and prioritising these as appropriate
• Organising and planning meetings/events as necessary, including distribution of supporting meeting materials
• Preparing agendas, taking minutes/action notes and distributing notes of meetings including typing up of group discussions and interviews as necessary
• The role will undertake a wide range of executive assistant administrative tasks, including taking personal responsibility for a range of delegated projects and business. 

Working for our organisation

NHS Devon Integrated Care System

As an Integrated Care System (ICS), we recognise now more than ever that we can only provide the care that people really need by working together. Together for Devon therefore represents a partnership where health and care services work together with local communities to improve peoples health, wellbeing and care. It aims to transform health and care services so they are clinically, socially and financially sustainable.

Our vision is simple: equal chances for everyone in Devon to lead long, happy and healthy lives. To achieve this, we have set out six ambitions for the next five years that will help us transform services including: Effective and efficient care, embedding the Integrated Care Model, the Devon deal (a citizen-led approach to health and care), Children and young people, Digital Devon and ensuring Equality.

About NHS Devon
As part of the Devon ICS, NHS Devon Integrated Care Board is responsible for the majority of county's NHS budget, and develops a plan to improve peoples health, deliver high-quality care and better value for money. The organisation is led by a diverse board, with an aim to improve peoples lives in Devon wherever they live, to reduce health inequalities and make sure we can deliver these services for the long term.

For more information, visit our website www.onedevon.org.uk