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NHS Frimley Integrated Care Board

About

Contact

Address: King Edward VII Hospital; St Leonards Road; Windsor; SL4 3DP

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Jobs Website

Closed

Ref: 495-ICB-5941HB Vacancy ID: 7003324

Invoice Validation Officer

Closed for applications on: 26-Feb-2025 00:02

Vacancy status: Closed

Closed for applications on: 26-Feb-2025 00:02

Location

Site: King Edward VII Hospital,
Address: St. Leonards Rd,
Town: Windsor
Postcode: SL4 3DP
Major / Minor Region: Surrey

Contract type & working pattern

Contract: Permanent
Hours: Full time - 37.5 hours per week

Salary

Salary: £26,530 - £29,114 per annum
Salary period: Yearly

Specialty

Main area: finance

NHS Frimley Integrated Care Board was formed on 1 July 2022 under the Health and Care Act 2022, replacing NHS Frimley Clinical Commissioning Group.

The ICB is the new statutory NHS organisation responsible for planning and delivering health and care services. It will work collaboratively with partner organisations including the voluntary, community and social enterprise sector, people and communities across the Frimley Health and Care Integrated Care System (ICS).

We value and promote diversity and are committed to equality of opportunity for all. We believe that the best employers are those that reflect the communities they serve. We want to increase the diversity of our NHS leadership and particularly encourage applications from women, people from Black, Asian and Minority Ethnic communities, LGBT communities, younger candidates and from people with lived experience of disability, who we know are all under-represented in these important roles.

We are committed to delivering a trustworthy, flexible and responsible staff culture.

Detailed job description and main responsibilities

· Check all invoices, including financial coding, against agreed documented decisions and validate for payment or escalate for query management. Work closely with Head of placements to agree the best approach.

· Identify, investigate and resolve all invoice queries, liaising with suppliers.

· Ensure that invoices are processed in a timely manner, and that the target set by the Better Payment Practice Code is met.

· Works within departmental procedures.

· Implements ICB policies for own area, proposes changes to administrative policies.

· Ensure that financial records are accurately maintained, keeping up to date documentation on the financial activities for audit purposes.

· Liaising with both ICB and CSU finance teams as necessary to resolve any invoicing issues.

· Taking telephone calls for the department when out of the office and expected to use their initiative to deal with phone calls and messages.

· Sorting and prioritising all incoming mail and e-mail, distributing as appropriate.

· Working on assigned tasks supervised by the Head of Financial Control and CSU Support.

· Working on assigned correspondence supervised by the Head of Placements to enable administrative tasks to be completed and the outcomes of the work stream to be achieved.

· Accountable for progressing tasks to agreed timelines and working with the team to ensure progress.

· Ensure that ICB Prime Financial Policies and ICB financial procedures are adhered to.

· The employee must follow the ICB's confidentiality rules and procedures at all times.

Please note: this vacancy will close once a suitable number of applications have been submitted.

We make every effort to contact all candidates to let them know the outcome of their application. However, if you haven't heard back from us within 2 weeks after the closing date, please assume that your application has not been successful.

We monitor the use of AI tools to ensure the accuracy and fairness of the application process. This is in place to prevent any misrepresentation of abilities or qualifications. However, we understand that AI may be used to support applicants with disabilities, and we want to reassure you that any AI use for disability-related purposes will be respected. If you are using AI tools in this way, we encourage you to declare it, but please know this will not impact your chances of being shortlisted or considered for the role. If you are using AI tools for other purposes, you must declare the level of AI assistance in your application. Please be aware that AI generated content may lack personalisation, specificity and fail to address key criteria in the job description and person specification.

For further support with your application and interview preparation, please visit our Applicant Support page.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Person specification

Values & Behaviours

Essential criteria

Patient First – Customer Excellence
Aspirational
Collaborative
Insightful
Respectful

Education

Essential criteria

Minimum of four GCSEs including Mathematics & English Language or equivalent

Knowledge & Experience

Essential criteria

Significant administrative/ secretarial experience including initiating and maintaining office systems.
Demonstrable experience in dealing with the public and dealing with sensitive and confidential information.
Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel and Access. Evidence of continuing professional development.
Understanding of Confidentiality and Data Protection Act.
Knowledge of NHS issues.

Skills & Capabilities

Essential criteria

Communication Skills- Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users.
Ability to work under pressure in a busy working environment and ability to multi-task.
Effective team working.
Minute taking.

Equality and Diversity

Essential criteria

Understanding of and commitment to equality of opportunity and good working relationships.

Autonomy

Essential criteria

Ability to work without supervision Able to work on own initiative, organising and prioritising own and others’ workloads to changing and often tight deadlines.
Professional, calm and efficient manner.