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Oxford Health NHS Foundation Trust

About

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people’s homes. We focus on delivering care as close to home as possible.

Contact

Address: Trust Headquarters; Warneford Hospital; Warneford Lane; Headington; Oxford; Oxfordshire; OX3 7JX
Contact Number: 01865 901000

Find out more

Jobs Website

Closed

Ref: 267-INCH7020676 Vacancy ID: 7020676

CIT Administration Lead

Closed for applications on: 10-Apr-2025 00:00

Vacancy status: Closed

Closed for applications on: 10-Apr-2025 00:00

Location

Site: Abingdon Community Hospital
Address: Marcham Road
Town: Abingdon
Postcode: OX14 1AG
Major / Minor Region: Oxfordshire

Contract type & working pattern

Contract: Permanent
Hours: Part time - 24 hours per week (3 days, 8 hours per day)

Salary

Salary: £29,970 - £36,483 pa, pro rata
Salary period: Yearly
Grade: (Band 5)

Specialty

Main area: Children's Integrated Therapies Administration

Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).

We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.

We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.

We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.

Good luck and we hope to hear from you.

Detailed job description and main responsibilities

The Administration Lead will be responsible to the Children’s CIT Professional Lead. This role involves close collaboration with the operational and clinical management teams to ensure the administrative provision supports all parts of the service. The Administration Lead will manage the Band 4 Team Administrator and support the Band 3 administration team. Additionally, the role includes liaising with the various services/departments and maintaining relationships across the directorate services.

The ideal candidate will possess the following skills:

Advanced IT Skills: Proficiency in EMIS (electronic patient record), Microsoft Excel, Word, PowerPoint, Outlook, and Teams.
Organizational Skills: Excellent organizational abilities to manage and prioritize a busy workload.
Communication Skills: Strong written and verbal communication skills.
Interpersonal Skills: Ability to develop effective systems and procedures and work well with others.
Analytical Skills: Highly numerical with good analytical skills.
Leadership Skills: Experience in supervising staff and leading teams.
Problem-Solving Skills: Excellent at solution-focused problem solving.
Project Management: Basic knowledge of project management principles and experience in project management is desirable.
Experience: Previous experience in a similar administrative role within the healthcare environment. Knowledge of Special Educational Needs and Disabilities (SEND) and the Education Health and Care Needs Assessment (EHCNA) process would be an advantage.

All new starters have a thorough induction process, both local and Trust wide, which aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale.
Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
We’re advocates of flexible working and many of our roles offer a range of employment options to help you balance your work and personal life.
Employees are expected to undertake mandatory and statutory training related to their role.
We are ambitious in our pursuit of excellence, driven by the belief that a fair, just and fully inclusive organisational culture enables our teams to deliver the best quality of care and services possible and we work hard to ensure that our diverse workforce reflects the communities that we serve.
We welcome applications from all sections of the community, are an Equal Opportunities employer with a number of internal networking groups to support our employees and where possible will always look to make reasonable adjustments in order that you can fulfil the role to recognise your full potential. All our employees are committed to demonstrating through their behaviour our core values – safe, caring and excellent.
We are committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
Oxford is a world-renowned centre of excellence for research. Oxford Health works closely with the University of Oxford department of Psychiatry and the Department of Primary care, has a Biomedical Research Centre dedicated to improving mental health and the NIHR Clinical Research Facility at the Warneford site. The Trust also hosts the NIHR Applied Research Collaboration (ARC) which carries out applied research that directly impacts patient health and wellbeing

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Person specification

Knowledge

Essential criteria

Advanced skills in Microsoft Excel, Word, Outlook and Teams
Good knowledge of EMIS
Excellent organisational and interpersonal skills
Excellent written and verbal communication skills
Highly numerical and good analytical skills
Ability to multi-task, dealing with conflicting and demanding priorities
Ability to develop effective systems and processes
Knowledge of EHCNA application process

Desirable criteria

Basic knowledge of project management skills
Previously worked in a similar position within the public sector

Qualifications

Essential criteria

RSA Typing qualification or equivalent keyboard skills
Degree level business administration/management qualification or equivalent experience

Desirable criteria

Educated to degree level or equivalent evidence of numerical skills

Experience

Essential criteria

Experience of working in an administrative/secretarial role
Experience and evidence of analysing, interpreting and presenting information
Experience of developing administrative systems/procedures
Experience of supervising staff or leading teams

Desirable criteria

Previous experience of working in a community healthcare environment
Experience of performance monitoring
Experience of performance management

Personal Qualities

Essential criteria

Positive, reliable and flexible approach with practical problem-solving abilities
Works well under pressure
Ability to plan and manage own workload
Motivated and pro-active
Team player

Documents

Further details / informal visits contact

Name: Janet Bailey
Job title: CIT Operational Support Officer
Email address: [email protected]
Telephone number: 07920 726312
Additional information: Contact times - Tuesday to Friday, 8.15 am - 4.15 pm. Please leave a message if I'm unavailable to answer the call.