Trac proudly powers the recruitment for
Sussex Partnership NHS FoundationTrust

About
We provide NHS care and treatment for people living in south east England. Our mental health services provide care and treatment for people with conditions such as psychosis, depression, anxiety, dementia and personality disorder. Our vision is to provide outstanding care and treatment you can be confident in.
Contact
- Address
- Swandean
- Arundel Road
- Worthing
- West Sussex
- BN13 3EP
- Contact Number
- 01903 843000
Medical PA
Closed for applications on: 11-Apr-2025 00:01
Vacancy status: Closed
Closed for applications on: 11-Apr-2025 00:01
Key details
Location
- Site
- Hove Poly Clinic 1st Floor (Mill View Hospital Site)
- Address
- Marshall Way off Nevill Avenue, Hove BN3 7HZ
- Town
- Hove
- Postcode
- BN3 7HZ
- Major / Minor Region
- West Sussex
Contract type & working pattern
- Contract
- Permanent
- Hours
- Part time - 30 hours per week (Monday Wednesday and Friday 9.00 - 17.00 Tuesday and Thursday negotiable)
Salary
- Salary
- £26,530 - £29,114 Pro rata
- Salary period
- Yearly
- Grade
- (NHS AfC: Band 4)
Specialty
- Main area
- Medical PA
Come and join us
We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.
So what can we offer you in return?
We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.
You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.
As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.
If you like the sound of that, then come and join our team.
Job overview
An exciting opportunity has arisen for an experienced B4 Medic PA to work for the Assessment and Treatment Service, Sussex Partnership NHS Foundation Trust, based at Hove Polyclinic
Hours: 30 hours per week to be worked as follows:
Monday Wednesday and Friday 9.00 - 5.00 Tuesday and Thursday (negotiable)
The post holder will provide secretarial and administrative support to a Consultant Psychiatrist and associated multi-disciplinary team. This includes working and acting on own initiative and dealing with potentially complex situations. The team is friendly and dynamic and we are committed to providing excellent care to our Service Users.
Advert
The medic PA will provide a high standard of secretarial and administrative service to the Consultant and associated multi-disciplinary team. You will need to be enthusiastic, well organised and efficient, self-motivated and have excellent secretarial skills. Preferably you will have had experience in a medical setting or extensive secretarial experience gained elsewhere. You will have a Business and Administration NVQ level 3 (or willing to work towards) and/or equivalent qualification, proven audio typing experience, and ability to produce work with a high level of accuracy and attention to detail.
You will be comfortable networking and communicating with a large team, including clinicians, senior managers, patients and other agencies. You will need to have good time management skills, and ability to prioritise effectively in a busy environment is essential. You will need to be adaptable to the needs of the Service and determined to add value to the organisation. Supervisory experience is desirable but not essential.
You must be proficient in the use of Microsoft Office 365 including Word, Excel and Outlook. Experience in the use of databases is essential.
Working for our organisation
Key Benefits: Excellent NHS Pension, Generous holiday entitlement (starting at 27 days + 8 bank holidays), Access to a host of NHS discount schemes (Blue Light Card, Health Service discounts, discounted petrol etc.), Free parking Mill View Site on-site, Access to full psychological support, via our internal wellbeing team, Excellent supervision programmes, with ongoing opportunities for training and development which include apprenticeships up to Level 7.
Detailed job description and main responsibilities
· To work directly to the Consultant and the multi-disciplinary team, providing a comprehensive and highly efficient secretarial and administrative support service.
· To be responsible for the development and management of effective electronic spreadsheets, including appointment booking, complex diary management, adhering to the Trust policies of file management.
· Provide a first point of contact for enquiries from service users and their carers, staff at all levels both from within the Trust and external agencies, providing a highly professional and confidential messaging service, taking follow up action as appropriate.
· To provide excellent administrative and secretarial support using appropriate software packages. Working to strict timescales and to a very high standard of accuracy, using Trust templates, in line with Trust guidelines. Documents include meeting minutes, clinical reports and clinical correspondence.
· To provide a personal assistant service to the Consultant to include the screening and distribution of all mail, drawing attention to urgent issues. Using own initiative as appropriate.
· To liaise with GP's, other mental health services, Social Services and any other agencies as required.
· Organise and arrange service users clinics; make necessary arrangements for case reviews.
· To organise transport or interpreters for service users as required.
· To undertake any ad-hoc pieces of work as required.
· To be proactive in organising and prioritising workload and managing own time effectively.
· Day to day supervision of junior administrative staff, involving supervision and appraisal as required, induction and participating in recruitment and allocation/monitoring of workload.
· Attend team meetings as required. To assist in the development of the service.
· To photocopy/Scan/upload/distribute documents as required.
· To ensure compliance with departmental and Trust policies.
· To carry out any other general office duties as required.
· To provide cover for other secretarial and administrative staff as appropriate.
· To participate in the Trust supervision and appraisal policy.
· To undertake training as necessary.
Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.
We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.
In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.
Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children’s social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.
Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.
Applicant requirements
Person specification
Qualifications
Essential criteria
- Relevant NVQ3 qualification / RSA 3 or equivalent
Knowledge/Experience
Essential criteria
- Extensive knowledge of a full range of secretarial procedures
- Knowledge of software programmes / packages
- Previous experience in a similar role
Further details / informal visits contact
- Name
- Jackie Harris
- Job title
- Business Administration Manager
- Email address
- [email protected]
- Telephone number
- 0300 304 0079
- Additional information
Please note I do not work on a Tuesday
No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
You can search for similar jobs on the employer's job board, or visit our national jobs board Health Jobs UK.