Admin Assistant

Job overview

The post holder will support the provision of the highest quality patient care through assisting the sub-speciality team. They will support the Team’s call centre in answering in-coming calls, taking patient queries, which can include taking messages, arranging call back’s to consultants PPC or to reschedule or cancel an existing appointments. The postholder will be the point of contact for all administrative and clerical issues relating to patients’ pathway of care, tracking and supporting them from referral to treatment &/or discharge.

The postholder will provide a patient focused service to ensure high levels of patient care by promptly answering incoming patient calls, and being accessible, customer focused and a point of contact. This role is ideal for those without NHS experience who would like to progress their career within the NHS administration. 

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To work as part of a sub-speciality team to ensure patients queries are answered via email, letter or telephone  

Promptly answer telephone enquires taking and relaying messaged in a polite and helpful manner, taking action as appropriate. This will include enquiries from patients, their GPs and community hospitals.

Under the supervision of the Team Managers/Lead PPC to provide administrative support this could include filing, photocopying of patient records, sorting post or internal mail and chasing up of diagnostic tests.  

Register new referrals and making arrangement for prompt clinical grading and triage of referrals.

Working for our organisation

MFT is one of the largest NHS Trust In England with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.