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Guy's and St Thomas' NHS Foundation Trust

About
Contact
- Address
- Trust Offices
- St Thomas' Street
- London
- SE1 9RT
- Contact Number
- 020 7188 7188
Estates and Facilities Contracts Officer
Closed for applications on: 17-Apr-2025 00:01
Vacancy status: Closed
Closed for applications on: 17-Apr-2025 00:01
Key details
Location
- Site
- Tabard House
- Address
- Talbot Yard
- Town
- London
- Postcode
- SE1 1YP
- Major / Minor Region
- London
Contract type & working pattern
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (You will be required to work flexibly which may include early and late shifts and Saturdays. This will be dependent on the needs of the service but will not exceed 37.5 hours a week.)
Salary
- Salary
- £44,806 - £53,134 p.a in HCA
- Salary period
- Yearly
- Grade
- (NHS AfC: Band 6)
Specialty
- Main area
- Essentia Community Estates
Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services.
Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital.
Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions.
Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients.
In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research.
We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit.
Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’.
The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients.
We have one of the most ambitious capital investment programmes anywhere in the NHS.
Job overview
We're seeking an experienced and professional Contracts Officer to join our Estates team in the Community. This role combines contract administration with essential financial operations, requiring a strong commitment to accuracy, compliance and commercial acumen. The position involves managing high-value agreements, monitoring payment terms and ensuring optimal financial outcomes across our contractual portfolio.
Advert
The main duties of this position involve managing contracts across multiple departments whilst ensuring compliance and risk mitigation throughout the contract lifecycle. The Contracts Officer is responsible for reviewing, drafting and negotiating vital business agreements including supplier contracts, service level agreements and confidential commercial documents, as well as maintaining accurate contract records and compliance standards. Additional responsibilities include conducting regular contract audits, following strict governance protocols and providing professional stakeholder management whilst adhering to all organisational policies and regulatory requirements. The role requires meticulous attention to contract terms, deadlines and commercial implications to safeguard the organisation's interests.
Working for our organisation
Specialist care for patients including heart and lung, cancer and renal services as well as a full range of local hospital and community services for people in Lambeth and Southwark.
The NHS Pension Scheme - one of the most generous and comprehensive in the UK. When you start working for the NHS you automatically become a member and you will get an excellent package of pension benefits.
Interest free Season Ticket Loan
Long Term Service Awards
Subsidised on-site nurseries and childcare vouchers
A comprehensive staff health and well-being programme, '5 ways to a healthier YOU'
Ride to work scheme
Employee assistance programme
Free stop smoking service
Detailed job description and main responsibilities
T To manage the planning and monitoring of Estates & Facilities contracts using FM software.
· To manage the renewal of Estates & Facilities Contracts in a timely fashion by producing an annual contracting timetable.
· To translate stakeholder contract requirements into a generic specification suitable for competitive tendering and quotation purposes.
· Assist in the management of the Estates & Facilities contract maintenance budget within delegated agreed limits, making best use of available resources.
· Use of planning and controlling systems to ensure maintenance is to a satisfactory standard and in accordance with statutory, GSTT and Essentia policy requirements for services, plant and equipment, utilising direct labour staff or contract services.
· Maintaining records of tests and maintenance of works services and equipment and such records as required under the Health & Safety at Work Act, Health Technical Memorandums (HTM’s) and other statutory regulations.
· Preparation of an annual plan of maintenance needs based on building and engineering surveys and audits.
· Maintain and update the Estates Asset Register.
· Maintain backlog maintenance records.
· Maintain a system of Estates records, drawings and information.
· Participate in management/staff committees and other meetings, as required.
· Assist in managing Contractors working on Estates & Facilities contracts.
· Assist in the monitoring and update of the Electronic Bio Medical Equipment maintenance programme and records.
· Assist in managing the Legionella testing and control system.
· To Monitor 3rd Party Maintenance Contracts and producing KPI reports.
· To act as the central point of contact for all planned maintenance requests relating to Estates, providing advice, guidance and escalating to the Estates Officer/Estate Manager as and when necessary.
· Manage the Estates Engineering insurance systems.
· Using the GSTT Oracle System to place purchase orders, process invoices and monitor financial spend.
· To instruct, supervise and train staff as required.
· Deputise for Estate staff as required appropriate to the grade.
· To contribute to department policies.
· Carry out the tendering/quotation process on Contracts for client stakeholders, ensuring that tender/quotes responses are robustly evaluated against a range of financial and non financial criteria.
- You will be required to work flexibly which may include early and late shifts and Saturdays. This will be dependent on the needs of the service but will not exceed 37.5 hours a week.
· Any other duties as required appropriate to the grade
- Manage and implement the ISO 9001 QMS to ensure that the trades’ teams are fully compliant with related procedures and processes
- Take responsibility for planning and budgeting of trades’ team budgets to establish best value and overtime control
Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership.
Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy.
As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends.
Flexible working
We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process.
Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis.
Please apply for this post by clicking "Apply Online Now."
Applicant requirements
Person specification
Skills/Knowledge/Ability
Essential criteria
- Working knowledge of building services
- Working knowledge of Planet Enterprise for Engineering Planned Maintenance and Statutory Compliance
- Political astuteness and highly developed inter-personal skills
- Ability to prioritise and act on own initiative
- Good written, listening and verbal skills
- Numerate/ability to interrogate data/statistics
- Computer skills - MS Excel and Word
Desirable criteria
- Ability to understand and communicate data
- Car driver/owner
- Computer skills - MS Access and PowerPoint
- Ability to attend all sites
Previous experience
Essential criteria
- Experience in Estates Maintenance and FM software systems, including Planet Enterprise for Engineering Planned Maintenance and Statutory Compliance
- Experience of contract monitoring
- Experience of purchase order/finance systems
- Experience of achieving multiple objectives
Desirable criteria
- Experience of managing Admin staff
- Experience of finance and budgetary controls
Qualifications/ Education
Essential criteria
- BTEC Certificate or equivalent experience
- Training in FM/Contract systems.
Desirable criteria
- Training in H&S
Further details / informal visits contact
- Name
- Donovon Burton
- Job title
- Deputy Estates Manager - Community
- Email address
- [email protected]
No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
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