Team Secretary

Job overview

Would you like to make a difference and use your people and secretarial/administration skills to support the provision of mental health services in the community?

We are looking for a friendly, enthusiastic and self-motivated individual to join our busy Admin Team, based at Chanctonbury Building Swandean.

The post holder will provide a comprehensive secretarial service to our medical staff and support the wider multidisciplinary team with their admin, ensuring an efficient and confidential service.

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After a suitable period of training, you will provide the medical staff and community mental health teams within Adur, Arun and Worthing with an efficient and confidential secretarial service, which will include diary management and clinic letter typing.

You will require excellent interpersonal skills for effective communication with service users and the multi-disciplinary team, which consists of Consultant Psychiatrists, nurses, psychologists, managers, social workers, occupational therapists, graduate mental health practitioners and support workers.

A background within healthcare services would be an advantage, but other secretarial or administration experience will be considered.

Evidence of a good general education is required, together with excellent organisational and IT skills. Flexibility, the ability to work on your own initiative and effective communication skills are all essential, as is a commitment to caring for patients in the community.

Ideally you will have experience of Microsoft Word and preferably of patient/customer administration systems, but training will be given. Excellent keyboard skills and an eye for detail are highly desirable, as are the ability to multi-task and remain calm under pressure.

Working for our organisation

We are a busy, friendly and caring administration team, based at Chanctonbury Building, Swandean, Worthing. We provide secretarial and administrative support to a variety of clinical staff across Adur, Arun and Worthing. The administration team consists of telephonists, receptionists, secretaries and senior administrative staff.

As part of our commitment to quality and professionalism, the Trust ensures that all new staff undertake a thorough induction programme. Additional training will be provided at local level and full support is always available as part of ongoing growth and development.

As a mental health trust, we place a large focus on the wellbeing of our staff and ensure our reward packages reflect the important work you do.

As well as knowing you are making a valuable contribution in supporting the care of service users in the community, you can expect to receive:

• Generous holiday entitlement, starting at 27 days + bank holidays per annum.
• NHS pension.
• Access to a host of discount schemes (e.g. gyms, shopping, restaurants and cars).
• A supportive working environment and access to training opportunities to assist you to realise your potential.
• Access to numerous wellbeing and support programmes.
• Excellent supervision programmes, with ongoing opportunities for training and development.
• The opportunity to grow professionally in the Trust.