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Oxford University Hospitals NHS Foundation Trust

About

The Oxford University Hospitals NHS Foundation Trust (OUH) is one of the largest acute teaching Trusts in the UK, with a national and international reputation for the excellence of its services and its role in teaching and research.

Find out more about the Trust on their web-site at www.ouh.nhs.uk

Watch how OUH goes about delivering compassionate excellence on the ouhnhs YouTube channel

Contact

Address: Oxford Univ Hosps NHS Foundation Trust; OUHC HR Department,; 3rd Floor Unipart House Business Centre; Garsington Road; Oxford; Oxfordshire; OX4 2PG
Contact Number: 01865 741186

Find out more

Jobs Website

Closed

Ref: 321-I-CENT-7146859-B4/5 Vacancy ID: 7146859

Corporate Support Administration Role - Senior Research Support Admin

Closed for applications on: 28-Apr-2025 00:01

Vacancy status: Closed

Closed for applications on: 28-Apr-2025 00:01

Location

Site: The John Radcliffe Hospital
Town: Oxford
Postcode: OX3 9DU
Major / Minor Region: Oxfordshire

Contract type & working pattern

Contract: Fixed term: 12 months (Secondments also available)
Hours: Full time - 37.5 hours per week

Salary

Salary: £26,530 - £36,483 per annum/pro rata
Salary period: Yearly
Grade: (NHS AfC: Band 5)

Specialty

Main area: Administration

Interview date: 06/05/2025

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Many of our recruitment programmes use Value Based Interviewing to identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visit www.ouh.nhs.uk/about/vision-and-values

Detailed job description and main responsibilities

Senior Research Support Administrator:

General and Administrative

Create, develop, and maintain systems to ensure smooth running of the studies, across several different sites, and to ensure activities and processes take place in a timely way.
Assemble, collate, disseminate, and feedback data and information regarding study recruitment and progress.
Procure according to set budgets.
Manage the day-to-day study finances, liaising with the Study Coordinators, Study Sponsors, R & D Finance, ensuring that study invoices are raised as per study contracts.
Deal sensitively and appropriately with all communications within the team, the trust, other trusts, and external sponsors and clinical research organisations.
Deal with a range of enquiries, taking appropriate action and liaising with the appropriate staff, as necessary.

What we are looking for:

Empathy and Compassion: A genuine desire to help others and provide exceptional patient care.
Organisational Skills: Ability to multitask and manage time efficiently in a fast-paced environment.
Experience: Previous experience in a similar administrative role, preferably within the healthcare sector.
Skills: Strong organisational, communication, and multitasking skills.
Proficiency: Competence in using office software and systems, including Microsoft Office Suite.
Attention to detail: A meticulous approach to managing tasks and information.
Team player: Ability to work collaboratively with colleagues and stakeholders.

What We Offer:

Meaningful Work: Your role will have a direct and positive impact on the lives of patients and their families.
Professional Development: Opportunities for training and career advancement within the healthcare sector.
Collaborative Environment: Work alongside a team of dedicated and compassionate healthcare professionals.
Comprehensive Benefits: Flexible working, competitive salary, health insurance, and retirement plans.

Example duties and responsibilities:

Respond to email queries from stakeholders in a timely manner
Answering the phone and dealing with phone queries
Help Hiring Managers with any questions and queries
Attending a weekly team meeting
Provide a robust administration function that underpins the delivery of a high quality service and maintain effective working relationships with clinical, nursing and administrative staff.
Maintain confidentiality at all times.

Shortlisting will be carried out on: W/C 28 April 2025

The interview date for successful candidates will be: 06 May 2025

COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment , we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information at Oxfordshire County Council Website where you can also find out more about how to access vaccination.

Vacancy Closures: Please note, this vacancy may close early if a high volume of applications are received.

Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply. This statement does not apply to Medical staff or Executive Appointments.

Referencing: When providing employment reference details please provide correct work related email addresses so references can be sought promptly when we are looking to progress your application. Your first referee will need to be your line manager, supervisor or clinical lead from your current or most recent post or place of study. Please note that if you have previously worked for the Trust we will require a reference from your last Manager, this information is essential if your offer of employment is to be confirmed.

Next Steps: Please make sure that you read the job description and person specification, and that your supporting statement reflects this as your application will be judged against these criteria. Candidates selected for interview will be contacted after the short-listing process, usually within 2 weeks. (Please note that shortlisting times vary when applying for a Medical position within the Trust). The majority of correspondence will be via the e-recruitment system; therefore you should check your emails regularly including junk mail folders in web-based email products.

No unsolicited recruitment agency telephone calls or emails.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.