Procurement Business Partner

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Category Management & Sourcing

Use specialist category and procurement knowledge and expertise to produce and implement 3-5 year procurement strategies for assigned product/service areas of the strategic procurement plan and ensure that performance management systems and operating effectively to meet governance and achieve goals.

Project manage and co-ordinate all activities, agencies, suppliers and personnel to successfully undertake a number of strategic and tactical sourcing projects, from initial scoping through to contract award, and ongoing contract management.

Gather and analyse comprehensive data available on national benchmarking systems, on products, services and suppliers to support portfolio and category analysis.

Manage high value strategic sourcing projects which impact on stakeholder organisations service delivery and beyond.

Establish the immediate and future procurement requirements of stakeholder organisations and produces strategies and solutions to these.

Identify and manage risk throughout the procurement process.

Maintain work-plan and contracts database to ensure it is always up to date and effective reports are available as and when required.

Proactive responsibility for the development and review of strategies, policies and procedures based upon best practice.

 Deliver Cash Releasing Savings, Added Value Benefits and Value

Manage projects effectively to ensure the savings within the Trust are delivered in line with the work plan.

Consistently deliver value for money through the effective sourcing of goods and services.

Undertake benefits tracking/compliance to monitor the levels of savings being achieved within the Trust.

To initiate and develop new ideas and methods in consultation with end users and within the procurement team.

Enables and encourages others to suggest change and share good practice with other areas of the Trust.

Evaluates the changes made and suggests further improvements where needed.

Strategy & Organisation 

To act as the support for Procurement workstreams and systems. This will include implementation and design responsibility and also the maintenance and management of the systems. 

To support with other areas of strategic development, in line with the NHS Procurement & Commercial Standards and any central or regional mandate.

 Stakeholder Management

Use highly developed persuasion and influencing skills to engage with and influence key stakeholders at all levels within all parts of the organisation in order to facilitate participation in high value and strategic procurement activity.

 Provide advice and expertise in all aspects of procurement activity to stakeholders across the Trust. This advice and expertise can be in highly complex areas and involve detailed knowledge of areas such as Procurement legislation.

Manages the interface for a number of Trusts, including regular face to face meetings.

 Supplier Management

Regularly reviews strategic and high value contracts with the Trusts’ stakeholders and suppliers in order to deliver the appropriate procurement solution.

Undertake contract management and reviews with stakeholders to ensure contracts deliver against agreed strategies and continue to meet Trusts’ requirements.  

Lead effective contract management and provide high level contractual advice

Maintains effective supplier and provider partnership and relationship strategies. 

 Legislation & Policy

Undertake all procurement activities in full accordance with legal (EU legislation, commercial and contract law), environmental and sustainability requirements.

 Be responsible for ensuring that accurate legible records are kept in accordance with Trust policies and legal requirements.

 Participate in research, audit reviews and other initiatives in accordance with Procurement and financial governance policies across the Trust

 Communication

Communicate with individuals and groups and prepare and deliver presentations throughout the procurement process (e.g. tender award process; contract award; briefing suppliers of stakeholder requirements).

 Responsible for organising, facilitating and participating in regular meetings with key Trust stakeholders and suppliers. These include fact finding, problem solving, negotiations, contract performance and service delivery meetings.

 Leading in (and obtaining support where required) communications that will involve highly complex and sensitive information where persuasive, negotiating skills are required and will be:

v  Face to face and by telephone

v  Within formal and informal meetings

v  Written, letters, memorandum, e-mail, and reports

v  Presentations

 Personal and Team Development

Ensure that own knowledge and skills are constantly updated.

 Actively takes part in own and other’s appraisal and PDP process, suggesting ideas for personal and career development opportunities.

 Contributes to development in the workplace as a learning environment.

 Actively creates opportunities to enable everyone to learn from each other and from external good practice.

 Uses a coaching approach to encourage others to develop.

 Raise quality issues and related risks with senior manager.

 Evaluate the quality of own work, making improvements when necessary.

 Service Improvement

To initiate and develop new ideas and methods in consultation with end users and within the procurement team.

Participate in research, audit reviews and other initiatives in accordance with Procurement and Financial Governance policies across the Trust

Actively contribute to the development and review of policies and procedures based upon best practice.

Presents a positive role model in times of service improvement supports and works with others to help them understand the need for change and to adapt to it

Enables and encourages others to suggest change, challenge tradition and share good practice with other areas of the Trust

Evaluates the changes made and suggests further improvements where needed

Participates in the evaluation of policies and strategies and feeds back thoughts on impacts on users and the public.

Responsible for applying departmental procurement policies and implements procurement procedures across the organisation.

 Quality 

To understand and practice all relevant Trust and local policies and procedures 

Raise quality issues and related risks with senior manager.

Evaluate the quality of own work, making improvements when necessary.

Have a good understanding of the Trust’s Service User Led Standards and how it impacts on the performance of the ward.

Be responsible for ensuring that accurate legible records are kept in accordance with Trust policies and legal requirements. 

Report all complaints and or incidents in accordance with Trust procedures and ensure that the line manager is informed. 

Cooperate with any investigation within the Trust. 

Initiates, implements, supports and monitors quality and governance systems and processes 

Enables others to understand, identify and deal with risks to quality and actively promotes quality in all areas of work