Trac proudly powers the recruitment for
Oxford Health NHS Foundation Trust

About
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people’s homes. We focus on delivering care as close to home as possible.
Contact
- Address
- Trust Headquarters
- Warneford Hospital
- Warneford Lane
- Headington
- Oxford
- Oxfordshire
- OX3 7JX
- Contact Number
- 01865 901000
DBS Project Officer
Closed for applications on: 28-May-2025 00:00
Vacancy status: Closed
Closed for applications on: 28-May-2025 00:00
Key details
Location
- Site
- Littlemore Mental Health Centre
- Address
- Sandford Road
- Town
- Littlemore, Oxford
- Postcode
- OX4 4XN
- Major / Minor Region
- Oxfordshire
Contract type & working pattern
- Contract
- 20 months (this is a fixed term post for 18-20 months and can be offered as a secondment)
- Hours
- Full time
- Flexible working
Salary
- Salary
- £26,530 - £29,114 per annum | pro rata
- Salary period
- Yearly
- Grade
- (Band 4)
Specialty
- Main area
- administrative services
Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).
We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.
We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.
We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.
Good luck and we hope to hear from you.
Job overview
Are you motivated by the opportunity to support safety and safeguarding within the NHS?
We are looking for a DBS Project Officer to lead a Trust wide project in moving all our staff to the DBS update service. This is a vital role that ensures our staff meet DBS compliance standards, contributing directly to a safe environment for patients, staff, and visitors alike. If you have strong administrative skills, a professional approach, and a passion for supporting safeguarding processes, we would love to hear from you.
This is a fixed-term contract lasting 18-20 months, offering a chance to be part of a meaningful project. The role requires a physical presence on our Trust site in Littlemore 2-3 times a week and you may be required to travel between sites. As the first point of contact for our staff, you will play a crucial role in guiding them through the DBS review process, ensuring it is handled with sensitivity and efficiency. Your support will help maintain high standards of safety and compliance across our Trust.
Advert
In this role your main responsibilities will include updating tracking spreadsheets, ensuring appropriate ID checks are completed, and supporting colleagues with the use of online DBS software. You will liaise with staff and managers regarding application status, chase outstanding documentation, and handle email and telephone queries with professionalism and tact.
The role also involves assisting managers with the ID check process, identifying issues needing escalation, and performing ad-hoc administrative duties as required. Your attention to detail and organisational skills will be instrumental in ensuring the smooth progression of applications and adherence to deadlines.
Please refer to the job description attached for a comprehensive list of duties
Working for our organisation
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
We offer a wide range of benefits designed to support your career and wellbeing. These include:
• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
Previous experience in NHS recruitment is advantageous but prior knowledge of DBS requirements is essential. You will need to possess strong administrative and organisational skills, along with the ability to work independently and as part of a team. You should be confident in handling sensitive information with confidentiality, possess excellent written and verbal communication skills, and be proficient in ICT systems including MS Office and Management Information Systems. Experience with applicant tracking systems and recruitment processes would be beneficial.
Please use the supporting statement part of the application form to outline your suitability for this role, highlighting your knowledge of DBS and experience of coordinating large scale projects.
- All new starters have a thorough induction process, both local and Trust wide, which aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale.
- Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
- We’re advocates of flexible working and many of our roles offer a range of employment options to help you balance your work and personal life.
- Employees are expected to undertake mandatory and statutory training related to their role.
- We are ambitious in our pursuit of excellence, driven by the belief that a fair, just and fully inclusive organisational culture enables our teams to deliver the best quality of care and services possible and we work hard to ensure that our diverse workforce reflects the communities that we serve.
- We welcome applications from all sections of the community, are an Equal Opportunities employer with a number of internal networking groups to support our employees and where possible will always look to make reasonable adjustments in order that you can fulfil the role to recognise your full potential. All our employees are committed to demonstrating through their behaviour our core values – safe, caring and excellent.
- We are committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
- Oxford is a world-renowned centre of excellence for research. Oxford Health works closely with the University of Oxford department of Psychiatry and the Department of Primary care, has a Biomedical Research Centre dedicated to improving mental health and the NIHR Clinical Research Facility at the Warneford site. The Trust also hosts the NIHR Applied Research Collaboration (ARC) which carries out applied research that directly impacts patient health and wellbeing
Person specification
Knowledge
Essential criteria
- Knowledge of UK DBS levels, renewal processes, and the significance of DBS checks for safeguarding.
Experience
Essential criteria
- Proven experience in managing time sensitive pieces of work ideally within healthcare or a similar regulated environment.
- Excellent organisational skills with meticulous attention to detail.
- Proficient in the use of spreadsheets and data management tools (e.g., Excel, databases).
Desirable criteria
- Previous experience in HR administration or compliance roles is desirable.
Personal Qualities
Essential criteria
- Able to work in a pressured environment with frequent interruptions for advice and follow-up queries.
- Ability to prioritise tasks, manage deadlines, and work independently.
- Ability to travel independently between sites within the Trust
Further details / informal visits contact
- Name
- Pip Elphick
- Job title
- Resourcing Compliance Manager
- Telephone number
- 07787344871
- Additional information
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
You can search for similar jobs on the employer's job board, or visit our national jobs board Health Jobs UK.