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Oxford Health NHS Foundation Trust
About
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people’s homes. We focus on delivering care as close to home as possible.
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Performance and Business Manager - Oxford Clinic
Closed for applications on: 26-Jun-2025 00:02
Vacancy status: Closed
Closed for applications on: 26-Jun-2025 00:02
Key details
Location
- Site
- Kennet Ward
- Address
- Littlemore Mental Health Centre, Sandford Road
- Town
- Oxford
- Postcode
- OX4 4XN
- Major / Minor Region
- Oxfordshire
Contract type & working pattern
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
Salary
- Salary
- £31,049 - £37,796 per annum | pro rata
- Salary period
- Yearly
- Grade
- (Band 5)
Specialty
- Main area
- Forensic Mental health Service
Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).
We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.
We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.
We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.
Good luck and we hope to hear from you.
Job overview
Are you a forward thinking individual dedicated to excellence, growth and innovation? Would you like to make a difference to how we deliver forensic mental health care in the NHS?
We are recruiting a Performance and Business Manager to join us at Kennet Ward based at our Littlemore Mental Health Centre in Oxford to develop and facilitate the local performance framework, ensuring timely and accurate data collection and submission.
Kennet Ward is a 16- bed Medium secure ward based in the Oxford Clinic offering services to people suffering from enduring mental illness. You'll be will co-ordinating the secretarial and administrative support to the wards, driving local performance framework, monitoring KPIs and ensuring operational efficiency. You'll also support the Ward Managers and Matrons in the routine management of staff sickness, annual leave, training, and performance management.
If this sounds like your area of expertise and you want to join a supportive, high-performance team then we'd love to hear from you!
Advert
- Responsible for the production, analysis and presentation of a range of routine and ad hoc performance and business reports for the team, ensuring that information provided is timely, relevant and accurate.
- Develop regular audits of data quality and works with colleagues within Workforce to address data quality issues with a focus on continuous improvement.
- Ensure KPIs are monitored rigorously, as per the financial plan for productivity and efficiencies, and where this isn’t possible, to flag this at the earliest opportunity to the relevant senior managers.
- Responsible for building the electronic ward rota for nursing staff, ensuring appropriate skill mix, and considering requests, planned training and flexible working patterns.
- Identify and provide analysis of hotpots/trends in the budget associated with rota and resources. Together with the ward manager, identify and implement mitigation for the future based on identified issues.
- Oversee the use of annual leave and practices around time-owing, identifying, and escalating any patterns and trends to Ward Manager. Prompting individuals to remain within annual leave guidelines and ensuring time-owing accrued/owing does not exceed limits agreed with Ward Manager.
- Line manage the ward administrator, ensuring ward managers and teams are provided with comprehensive, efficient, and effective administrative support.
Please refer to the job description attached for a comprehensive list of duties
Working for our organisation
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
We offer a wide range of benefits designed to support your career and wellbeing. These include:
• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
Applicant requirements
Person specification
Qualification & Knowledge Requirements
Essential criteria
- Educated to at least Degree Level or equivalent with evidence of numerical skills.
- Evidence of continuous personal and professional development
Desirable criteria
- Business Administration or Management qualification
Professional Skills
Essential criteria
- IT literate with advanced skills in Microsoft Excel, Word, PowerPoint.
- Data management, analysis and interpretation
Desirable criteria
- RSA Typing Qualification/ECDL. Knowledge of NHS national data sets. Knowledge of NHS performance agenda
Job Related Aptitude and Skills
Essential criteria
- Excellent organisational and interpersonal skills
- Excellent written and verbal communication skills
- Ability to multitask, deal with conflict and demanding priorities
- Ability to develop effective systems and procedures
Experience
Essential criteria
- Experience of working in an administrative/secretarial role.
- Experience and evidence of analysing, interpreting and presenting information
- Experience of the development of administrative systems and procedures
- Experience of supervising or leading teams
- Experience of performance monitoring and management
Desirable criteria
- Experience of working relationships with mental health services
- Experience of working relationships including GP’s, ICBs, Health and Social Care Services, Voluntary Organisations and Patient and Carer Representatives.
Personal Qualities
Essential criteria
- Positive, reliable and flexible approach with practical problem-solving abilities
- Works well under pressure and team player
- Ability to plan workload and manage competing priorities and tight deadlines
- Motivated and proactive. Analytical
Contractual Requirements or other requirements
Essential criteria
- To be able to travel across Oxfordshire NHS FT sites
- Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
Further details / informal visits contact
- Name
- Liane Randall
- Job title
- Ward Manager
- Email address
- [email protected]
- Telephone number
- 01865902553
- Additional information
At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.
Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.
No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
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