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Oxford Health NHS Foundation Trust

About

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people’s homes. We focus on delivering care as close to home as possible.

Contact

Address: Trust Headquarters; Warneford Hospital; Warneford Lane; Headington; Oxford; Oxfordshire; OX3 7JX
Contact Number: 01865 901000

Find out more

Jobs Website

Closed

Ref: 267-CS7014570 Vacancy ID: 7260370

Medical Education Administrator

Closed for applications on: 7-Jul-2025 00:01

Vacancy status: Closed

Closed for applications on: 7-Jul-2025 00:01

Location

Site: Warneford Hospital
Address: Warneford Lane
Town: Headington
Postcode: OX3 7JX
Major / Minor Region: Oxfordshire

Contract type & working pattern

Contract: Permanent
Hours: Part time - 30 hours per week (Tuesday to Friday)

Salary

Salary: £27,485 - £30,162 pro rata
Salary period: Yearly
Grade: (Band 4)

Specialty

Main area: Medical Administration

Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).

We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.

We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.

We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.

Good luck and we hope to hear from you.

Detailed job description and main responsibilities

The quality management of medical placements is crucial to ensuring an excellent learning experience for post-graduate medical residents. The Trust is responsible for the training of residents doctors and clinical and educational supervisors (consultants) to ensure that the requirements of the Royal Colleges and General Medical Council (GMC) are met.

There are around 100 residents doctors within the Trust and 60 clinical/educational supervisors, both of which are located across Oxfordshire, Buckinghamshire and Wiltshire at a variety of inpatient and community clinical bases. In addition, the Trust is responsible for ensuring that the training posts which residents doctors occupy are fully accredited by the GMC.

All new starters have a thorough induction process, both local and Trust wide, which aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale.
Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
We’re advocates of flexible working and many of our roles offer a range of employment options to help you balance your work and personal life.
Employees are expected to undertake mandatory and statutory training related to their role.
We are ambitious in our pursuit of excellence, driven by the belief that a fair, just and fully inclusive organisational culture enables our teams to deliver the best quality of care and services possible and we work hard to ensure that our diverse workforce reflects the communities that we serve.
We welcome applications from all sections of the community, are an Equal Opportunities employer with a number of internal networking groups to support our employees and where possible will always look to make reasonable adjustments in order that you can fulfil the role to recognise your full potential. All our employees are committed to demonstrating through their behaviour our core values – safe, caring and excellent.
We are committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
Oxford is a world-renowned centre of excellence for research. Oxford Health works closely with the University of Oxford department of Psychiatry and the Department of Primary care, has a Biomedical Research Centre dedicated to improving mental health and the NIHR Clinical Research Facility at the Warneford site. The Trust also hosts the NIHR Applied Research Collaboration (ARC) which carries out applied research that directly impacts patient health and wellbeing

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Person specification

Contractual requirements

Essential criteria

Holds current UK full driving licence
Has access to vehicle for work to travel and carry equipment
Able to move bulky, heavy equipment

Knowledge and skills

Essential criteria

Knowledge of medical education and training, to include undergraduate and post-graduate training.
High standard of verbal and written communication skills, able to generate letters and other documentation with a high level of accuracy and attention to detail.
IT literate and proficient in the use of Microsoft IT Packages.

Experience demonstrated

Essential criteria

Experience of working in the NHS
Experience of working in a similar admin or secretarial role

Documents

Further details / informal visits contact

Name

Heather Daw

Job title

Head of Medical Workforce and Education

Email address

[email protected]

Telephone number

07796 487 389

Additional information

At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.

Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.